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Board Meetings 

SDHSRA Annual General Membership Meeting Minutes
9-30-17
Red Rossa Meeting Room, Pierre, SD

The annual meeting of the South Dakota High School Rodeo Association was called to order by President Lance Lesmeister at 9:10 AM CST.
The agenda was presented, there was a motion by Dale Christiansen, second by Rex Lamphere, to accept the agenda as presented.  Motion carried.
The pledge of allegiance was led by the Student Officers.
Secretary Ann Sundermann took roll call. Ann reported that Digger Rutten will be sitting in for River Director Ken Lensegrav, East Region Director Paul Sundermann is ill, and host committee representative Vern Ward is absent. All other seated Directors, Committee members and Student Officers are present.
The minutes of the State Finals Director’s meeting were presented by Secretary Ann Sundermann and there was a motion by Barry Knippling second by Todd Bach to dispense with the reading of those minutes.  Motion carried.
The financial report was presented by Secretary Ann Sundermann and she asked for any questions on the report.  Ann reported this year that a new computer was purchased, along with a cutting time clock and custom cutting fence lining.  She reported that calendar sales revenue was down and that will be addressed further in Donna Curr’s calendar report.  There was a motion presented by Barry Knippling, second by Dale Christensen to accept the financial report as presented.  Motion carried.
The State Finals report was presented by Clay Birkeland on behalf of the host committee.  He reported there were no weather issues this year.  He also handed out a financial statement to the Board.  He reported the host committee would like to switch motels for the Directors rooms to decrease the cost of the motel rooms.  It was reported that the Americinn charge per night is $130 and the Econolodge cost per night will be $55.00.  The Internet connection in the office was discussed.  It was not a sufficient connection to download and transfer information and results to the website this year.  Ann reported that the computer’s connection did work correctly when taken off the grounds and back to the motel.  Rod Kusser from Venture Communications asked the host committee specific questions about the Internet and a broadband connection.  He is willing to work with them to ensure that the Internet works sufficiently next year.  The host committee will be in contact with Rod to ensure that this is available for the office next year.  There was a motion by Deb McPherson second by Barry Knippling to accept the State Finals report as presented.  Motion carried.
Calendar sales was the next item on the agenda and was reported on by Calendar Chairperson Donna Curr.  She reported that the calendar sales revenue was down by $10,000 this year.  She has asked the calendar contacts to use their judgement and relax a bit when handing out calendars, keeping track of those they are handing them out to so they will not have to come back for more calendars to sell so frequently.  She reported on the amount of the national team qualifier money given to the rodeo contestants and reminded everyone that calendar sales also fund the whole organization, not just the national team and prizes.  New ideas were given to Donna on how to further promote the sales.  Dale Christensen indicated that it has opened his eyes as the National Director, because he knows some of the contestants that have went to nationals the last couple of years would not have been able to go, had they not been given the money that is given to the rodeo qualifiers.  Joan Risse commented that her daughter, Mary Risse, greatly appreciated the rodeo qualifier money.  Some ideas that were presented to help improve the calendar sales were to give them away as Christmas presents, to sell the calendar as a raffle and not just a fundraiser.  There are many calendars being sold by many groups, and not all of them are raffles.  Everybody likes to buy a raffle ticket so that is a good way to try to increase the calendar sales.  It is helpful if clubs donate prizes and for different levels of calendar sales if they can afford to do so.  Taylor Fox asked for a script that can be given to the kids when selling calendars.  She is a teacher and reported that not all kids are salesman, and a script would help those that have more of a difficult time selling something.  Donna was asked to implement these items to help promote the calendar sales. The 2018 calendars are here and will be distributed today to begin the sales.  There was a motion by Barry Knippling second by Kellie Yackley to accept the Calendar Sales report as presented.  Motion carried.
The next item of business was the national team report.  Dale Christensen, National Director, reported on this year’s national team.  Overall team South Dakota did extremely well, the girls placed fourth overall and the boys placed 10th overall.  South Dakota placed 4th as a team.  Dale reported that he would like to thank Digger and Ann filling in when he was forced to leave for a family emergency.  They took care of anything that needed to be done, along with Allen Good, appointed SD JH National Director.  The 2018 and 2019 national finals for High School Rodeo will be held in Rock Springs, Wyoming.  This year’s mid-winter national meeting will be held in Jackson Hole, Wyoming.  Dale and Allen intend to share a room to help save expenses, and intend to drive to Jackson Hole.  Dale asked the student officers to think about if they would like to attend the meeting.   He indicated that there is a push to try to move national finals back later in July.  This would allow states such as ours to move our dates back as well.  Last year at the mid-winter meeting there was a vote to allow states to have the ability to vote like the electoral college, those with more contestants have more votes.  This was voted down.  Treg Cowan, Highmore Regional Rodeo representative, asked how the Reined Cow Horse event was added to High School Rodeo.  It was reported that the reining cow horse association at the national level gave money to the National High School Rodeo association to adopt the event.  Ideas put forth were that possibly some of those funds in the future, could be handed down to the states at a local level.  Bobby Harris, River region representative, offered to communicate with the Reined Cow Horse Association about a possibility of a sponsorship at the state level.  Dale was congratulated on doing a very good job and thanked for doing so.  He has a good rapport with the other National Directors and the National Office.
Digger Rutten reported on the public relations report.  He reported that everything is on track and he has good success securing sponsorships for the kids of High School Rodeo.  He is working very closely with Public TV and that has been going well for the continued televising of the State Finals Short Go.  They were very impressed with the number of thank you’s that they receive.  Short go shirts should be handed out by your local cooperatives soon.  Anyone who signed up for a shirt received a shirt.  Touchstone Energy prefers the actual contestants sign up themselves for their shirts.  Digger reported that Black Hills Embroidery worked with High School Rodeo in the logo usage to sell products with our logo at state finals.  This exceeded their expectations and they were very pleased.  They have presented a check to us for $1,037 as a percentage of their sales.
Queen Coordinator Kellie Yackley was next on the agenda and she reported that Tyler Hintz, South Dakota High School Rodeo Queen, was doing very well representing South Dakota. Kellie reported that with her job change the Board had approved a new format for the Queen contest this coming year.  She will be doing a workshop in the winter - presenting apparel selections, information on how to fill out applications and interview questions.  The actual contest will possibly be the Monday after Memorial Day in Ft. Pierre.  This will be a central location for all of the girls.  So that the regional rodeos will not have to put on the contest, Kellie is asking for a $150 donation from each of the regional rodeos.  Those regional committee representatives present were eager for Kellie to conduct the contest because she is very knowledgeable in the area, it will save them time and money, along with providing the girls a better competition. The written test and the crowning of the Queen will be held at the State Finals. Kellie Nixon will be helping Kellie Yackley with the contest.
At this time Stephanie Crowley from St. Onge gave a report on the shooting sports competition.  She had been in contact with Janet Wright about helping to coordinate the shooting sports contest in South Dakota.  She reported on the results of the shooters at national finals in Gillette.  She indicated that she would like to submit a proposal that would allow the shooting points to count toward team points in South Dakota and that the shooters have the opportunity to shoot both disciplines, the rifle and the trap.  It was explained to Stephanie the any proposals at the national level must first be presented at the local level and the state Board must approve them.  The state Board of Directors then vote on the proposal and if it is passed it is presented to the national level by the state’s National Director.  This process must be followed, and currently neither of the point system options in the rule book allow shooting points to be counted for points.  Ann explained that what the Board needs her to do is be in contact with the Center of the Nation people as to the time and place of the contests, once the Board has set the State Finals schedule.  We also need to know if they will be giving out prizes and when, and to coordinate any fundraising with the contestants to cover the cost of national team coats and shirts, if they as a group want them.
The first item under old business was the report on the Americanism program by Royce Loesch, with the American Legion. Royce indicated that the program will be run locally and that he will keep in touch with us as the Americanism program develops.  He briefly explained the program to those in the audience that had not heard of his idea.
Next on the agenda was a report from the cutting committee that was formed at the State Finals Director’s meeting.  The option they researched was to have one centrally located contest for the cutting instead of having the competition at State Finals.  Ann had been asked to identify how many contestants were in the cutting only and no other rodeo events.  She reported that last year there were 2 girls and 1 boy that were not in any other rodeo event.  It was the consensus of the committee, as reported by Dale Christiansen, to leave the cutting contest at State Finals like it has been.
At 10:57 President Lance Lesmeister declared a 10-minute break.
At 12:00 president Lance Lesmeister declared the meeting back to order.
Seeing no other old business new business was discussed.
The regional financial statements from the qualifying regional rodeos were presented and all were approved.  Each regional qualifying rodeo made money this year.
Next on the agenda was the bids for hosting the regional qualifying rodeos for the years 2018, 2019.  From the East Region Brad McGirr from the Huron represented the Huron regional rodeo committee.  Brad reported on the rodeo and thanked the directors and state Secretary Ann Sundermann for all of the help.  He also presented a list of committee members and other information on the schedule, the rodeo and the city of Huron.  There was a motion by Kellie second by Barry to accept Huron’s bid for the first regional qualifying rodeo in the East region.  Motion carried.
Watertown had sent an activity approval form for the Watertown regional rodeo the 2nd weekend.  Todd Bach indicated they would like to have the rodeo again.  Motion by Dale second by Rex to approve Watertown to host the second regional rodeo in the East region.  Motion carried.
Karen Stevenson was there to represent Buffalo for the Northwest regional qualifying rodeo for the first weekend.  She reported on a list of improvements and recapped both the Buffalo and Dupree rodeos.  She indicated they have built a very nice crow’s nest and would like to host the rodeo again.  Motion by Clay, second by Bobby to approve Buffalo for the first weekend of the northwest regional qualifying rodeo.  Motion carried.
Nate Grueb from Dupree reported on the Dupree regional rodeo.  He presented a short synopsis and indicated they would like to have the rodeo again.  Motion by Rex second by Deb to approve Dupree for the second weekend of the regional qualifying rodeos for the Northwest region.  Motion carried.
The Highmore regional rodeo was there and had presented a list of committee members, a proposed budget and offerings in the area.  Treg Cowan, representing the committee, was there and thanked the Board for allowing them to host the rodeo.  They are very happy with their efforts and the results and enjoy hosting.   Rod Kusser former SDHSRA Director, also presented his positive thoughts.  The Highmore Committee presented a donation back to the Board of Directors to give back to the association some of their income.  Motion by Bobby second by Dale to award Highmore the river region qualifying rodeo for the first weekend. Motion carried
The Ft. Pierre rodeo committee, represented by Don Bergeson, attended to express an interest in hosting the second weekend of the river region qualifying rodeo.  Don reported that there has been a River region qualifying rodeo in Ft. Pierre for nine years and they have a newly formed committee that will be taking over the organization of the rodeo.  There has not yet been a Chairperson elected and the people that have been on the committee for awhile will still be involved, but not in charge of the event.
Brenda Reis was there to represent Chamberlain to present a bid for the second weekend of the River region rodeo in Chamberlain.  They presented a detailed description of their committee, their proposed budget and their facilities in the Chamberlain area.  They also are aware of the fact that Chamberlain is currently in the east region, and the boundary would have to move in order for the River Regional Qualifying Rodeo to be held there.  They indicated they have many committee members from the Kimball area, and asked that the Board consider this when discussing it.  There was a motion to table the awarding of the second weekend in the River region qualifying rodeo until the Directors meeting by Dale Christensen, second by Rex.  Motion carried.
Dan Curr represented the Wall committee with an activity approval form and a summary of the Wall rodeo.  Wall has hosted a regional qualifying rodeo for 50 years.  There were many upgrades made to the grounds this year, over the past years they have put in excess of $50,000 into the arena and surrounding facilities.  Wall would like to host the first weekend of the Southwest regional qualifying rodeo again.  Motion by Barry second by Deb to approve Wall as the first weekend regional qualifying rodeo in the Southwest region.  Motion carried.
Raye Brown from Sturgis was there to represent the Sturgis regional qualifying rodeo committee.  She reported on the rodeo and indicated that they had many new committee members and parents that have come forward to help produce the event.  They are very pleased with this effort and would like to host the second weekend of the regional qualifying rodeo again.  Motion by Dan second by Dale to approve Sturgis as the host of the second weekend of the Southwest regional qualifying rodeo.  Motion carried.
It was noted at this time that the SDHSRA winter Directors meeting will be held in Rapid City, at the Red Room in the Civic Center on Saturday, January 27, 2018, beginning at 9:00 am mst.
As the next item of business Joyce Glynn, with the Michael Glynn Memorial Coalition, was there to present opportunities with the spit tobacco prevention grant.  Joyce briefly described the loss of her son Michael, who was a High School Rodeo member, due to an alcohol related accident.  The Michael Glynn memorial coalition has been a sponsor of our publications in the Rodeo News, the White River rodeo, and many scholarships since that time.  Joyce is asking for permission to obtain the email addresses from state Secretary Ann Sundermann to do a Survey Monkey for the tobacco free effort.  She would also like to leave flyers, pamphlets and banners with the Regional Qualifying Rodeos and State Finals registration.  The coalition will take care of all distribution of those materials.  Possible sponsorship conflicts were mentioned from the National level, and Dale indicated that there were none that he could think of.  An opinion was voiced that it could only help our members to support this effort.  There was a motion by Kellie second by Bobby to allow Ann to provide Joyce the information to proceed with the Survey Monkey effort for spit tobacco prevention. Motion carried.
As the next item on the agenda, Tyler Haugen was there to explain his thoughts on a proposed by-law change that was submitted by Allen Good.  The Board did not accept the proposed by-law change and Allen was not in attendance to explain it. Tyler explained the proposal indicating that in his opinion practice rodeo participation is declining and he feels there is a need to have more opportunities to gain points in South Dakota High School rodeo.  He was asked specifically what the proposal entailed and Ann Sundermann distributed copies of the proposal to members of the audience.  Raye Brown asked State Secretary Ann Sundermann what the criteria are to present a proposal.  Ann replied that you must have been an adult voting member for three consecutive years and present the proposal no later than 40 days in advance of the annual meeting.  These two criteria were not met this year and proposal was denied by the Board of Directors.  Ann thanked Raye for the opportunity to make sure everyone knew what had been done.  Many opinions were given on the issue.  Bobby Harris, River Region Director feels that you need to compete when that time is there to do it and that we have a system that presents that.  He feels it is good because it is similar to Nationals in that way, and our team has done very well at Nationals. Lance Lesmeister, President, indicated that he feels there are many members who could not afford to attend two more rodeos and that some of them at this time are practicing locally because of a lack of funds. Two additional mothers in the audience indicated the same, as far as a financial burden more rodeos would present.  Lance observed that there are many in the audience today that rodeoed under the current system and whose kids and grandkids are now doing so.  Tyler indicated that he is just trying to resolve this and fix the issues.  Donna Curr reported that she has been at every meeting for the last eight years and there have been no specific issues ever presented to the Board that need to be fixed.    Brenda Reis commented that she feels the kids need to be ready with their horses in June and July, and they know this ahead of time.  Joe Kammerer reported that he likes the system we have now, it was given much thought and forethought by those before us and that we should leave it the way it is.  His opinion is that it is the best for the most people.  He warned that right now the proposal is just to add 2 more rodeos, but that will continue to grow once it is started.  The student officers were asked their opinion and they replied that we have a system that allows them to still compete in all their sports and other opportunities.  Ann reported this week she turned down 2 students from Nebraska and 1 from Iowa that want to rodeo in South Dakota because they are unable to rodeo in their own states.  There was a motion by Kellie to form a subcommittee second by Faye.  Discussion followed.  By a vote of 8 to 5 there will be a subcommittee formed after the election of their regional representatives.  As a final note to the topic Rod Kusser, former Director, cautioned everyone that a small pebble turns into a wave with any change, resulting in many changes.  He cited this quote from past SDHSRA President Doug Doll.
The saddle bids were the next item the agenda, and a report was given by Director Deb McPherson.  It was noted that Rays Western Wear declined the option to present a bid and none was received from the request submitted by Deb to Todd Slone.  Pam and Jim from Triple R Tack were present to present their bid.  After explaining the bids they had to offer and answering questions, there was a motion by Digger second by Barry to accept the saddle bid for the cactus saddle as we have had purchased in recent years from Triple R Tack.  Motion carried.
Sam Stoddard was there and reported for the Junior High Board in JH President Lloyd Gilbert’s absence.  He reported that there were 102 members in Junior High rodeo in South Dakota last year and they took a team of 40 to nationals.  $400 was given to each qualifying rodeo participants and their stalls were paid for.  They began the year with $11,971 and ended the year with $8,465.  It was expressed to the Junior High Board that there is a great opportunity for them to increase membership in the next two years because the junior high National Finals Rodeo will be in Huron, South Dakota.  They were encouraged to actively recruit members at that level in any way that they can, because of this opportunity.  Sam also reported that there will be a Junior High Board meeting on October 8 in Rapid City at 4:00 PM mst to entertain bids for their second Regional Qualifying rodeo at the junior high level.
The regions broke in two separate groups at this time, for the purpose of the electing Regional Directors.  For the East region Paul Sundermann will remain on or, for the Southwest region Dan Curr will remain on the Board.  For the Northwest region Rex Lamphere will remain on the Board and Rusty Foster will replace the West region at large position that was held by JD Mutchler of Newell.  In addition to these Director positions, the River region reported that Mary Hoyt would be the new River region secretary. 
At this time President Lance Lesmeister declared a lunch break of 45 minutes.
At 1:35 President Lance Lesmeister declared the meeting back in session.
The annual general membership meeting next addressed the committee to be formed from the previous discussion presented by Tyler Haugen.  A committee to address the discussion will consist of Dan Curr, Barry Knippling, student officer Trista Reinert, Faye Pelster and Tyler Haugen.  Information will be presented to the full Board at the winter meeting.    
At this time Queen Tyler Hintz presented the speech that she performed at nationals in Gillette.  Thank-you Tyler for the entertainment, well done.
There was a motion by Clay to adjourn the general membership meeting, second by Dan.  Motion carried.

Respectfully submitted,
Executive Secretary Ann Sundermann


Director’s Meeting
January 28, 2017 Redd Room
Civic Center, Rapid City, SD

The mid winter Director’s meeting of the SDHSRA was called to order by President Lance Lesmeister at 9:05 AM MDT.  The Student Officer’s led the Pledge of Allegiance.
Roll call was taken.  Dale Christensen is at the National Meeting in Phoenix, Ken Lensegrav and Kelsey Lensegrav are snowed in and will not be able to get here.  All other Directors present.
Motion by Rex, 2nd by Kellie to approve the agenda.  MC.
Motion by Paul, 2nd by Todd to dispense with the reading of the Annual Meeting minutes, MC.
The Financial Report was presented by Executive Secretary Ann Sundermann.  Discussion was held and Ann answered questions.  Ann presented several concerns about the bottom line of the financial statement, which she feels is due to lower membership numbers and lower calendar sales totals.   Cutting equipment has been purchased and does not reflect on the financial statement yet.  Motion by Barry, 2nd by Rex to approve the Financial Statement as presented.  MC.
Next on the agenda was the PR Report, as presented by PR Director Digger Rutten.  Digger reported on sponsorships, which are on track for the year.  It was asked what the sponsorship amounts are – and it is $1500.00 for a shirt sponsor and $2500.00 for a National Team jacket sponsor.
The National Director Report, presented by Lance Lesmeister in the absence of Dale Christensen, was the next item of business.  Lance reported on how to act when confronted by animal activist groups, the isolation of sick and injured animals, the site for 2018-2019 is Rock Springs, Wy – 2020-2021 is Lincoln, NE – 2022-2023 is Gillette, Wy.  A rotation of the 3 is being considered.  Lance covered the rule changes, the SHARK organization, and the livestock bids for National Finals.  Bobby will get information to Ann from Cheyenne Frontier days on how they deal with the SHARK organization, to see if it would be useful to us.
Tayle and her mother also attended the National meeting and Tayle reported that it was a great experience.  She said much of what she learned was on the promotion of the NHSRA and a Sprig promotion.  Thank you Tayle and LaDelle for attending!
The Queen report was the next item on the agenda, presented by Kellie Yackley.  Kellie has her sponsors in place and she has one confirmed judge.  She feels that the contest may once again be small this year.  She reported that Kelly Schopp has been representing SDHSRA well and thanked her for that.
Donna Curr reported on the Calendar Sales.  Donna said that we are down for the number of calendars sold, compared to last year.  Brief discussion was held and there are many other groups that sell and give away calendars now, it needs to be marketed more as a raffle, not a sale.  Fund raisers such as t shirts and stickers were discussed.  The award prize colors and selections will be picked by the student officers later today.  Donna presented a current Calendar Sales Financial Statement, which was reviewed by the Board.  The handing out of Calendar coats at State Finals will be done at registration again this year, with the large group picture to be taken directly after the contestant’s meeting.  Siri Stevens indicated that she would like to bid the calendar.  Ann explained the bid process to her.   Donna asked for a budget for this year’s calendar coats and after discussion there was a motion by Clay, 2nd by Bobby to stay the same as last year’s budget for coats – under $90.00.  MC
At this time Siri Stevens, from Rodeo News, briefed the Board on the newsletter info in the magazine.  She feels everything is going well and stated that she could put sponsor blurbs on our page and that they offer a $500.00 scholarship through the magazine.  A videographer will be at the 20X tomorrow, filming.
Old Business:
State Finals Committee Reports:                                                                                                                                      The Host Committee reported on State Finals as the next item on the agenda.  Clay Birkeland reported that they had reviewed the schedule.  Much discussion on the schedule followed, and Kellie presented an option(s) for making it 4 days instead of 5.  This was discussed in length and tabled until later in the meeting.  Buckles will be bid today; announcers will be Derek Barton and Terri Kissack.  The state finals program production will be by the same people as last year.  Other items covered were: registration, Farmers Union supper, rough stock equipment check, and practice goat tying times.  The practice tying of goats at 5:30 pm Wednesday and rough stock equipment check Thursday at 8:30 am will be added to the schedule.  Ann reviewed that the internet set up as last year worked good in the office and that she would need a copy machine to be hooked into her computer Sunday early afternoon this year. 
The Director’s covered the contracts that they had secured.  Paul stated that the Girls Arena Judges that he secured are Chuck Christman and Wade Berry.  Boy’s arena judges will be Marty Jandreau and Larry Peabody.     Dan reported that the Cutting judges will be Jim Wilkins and possibly JT Bell.  Bobby reported that the RCH judge will be Justin Lawrence, with a back up of Brad Andrews.  Bobby will let Ann know if a scribe needs to be hired.
The Rough Stock Committee of Lance and Ken reported that stock selection is in the works but had not yet been completed.  Lance will notify Ann who the contracts should be sent out to by March 1st.
The Timed Event Stock selection committee of Bobby, Dan and Digger reported next.  They indicated that they had talked to Jace Melvin, Delbert Woodward, Sutton Rodeo, Allen Good and Mundorf.  Bids will be read later in the meeting.
Vern has secured the cutting cattle contract with Clay Crago.  They will be $20.00 per run, plus trucking amount, to be determined between Clay Crago and Vern.
Ken reported that he has talked to John Hight about Goats, and will firm this contract up and report back to Ann.
Arena Director’s were covered as the next item of business.  Unanimous votes were cast for Paul as Girls Arena Director; Dan and JD as the Boys Arena Timed Event Director; Dan as the Cutting Arena Director; Barry as Boys Arena Rough Stock Director; Vern as RCH Directors.
Nominations were then taken for Pick up Men.  Nominations were presented for Kirk Schuelke and JJ Hunt.  Paul has spoken with them both and that they are both willing to come and work with each other.  Shayne sat out last year, and Paul recommended a 2 year rotation of those 3 pickup men.  They are all willing to work with each other and are very good – both to work with and in their expertise.  Motion by Clay, 2nd by Bobby to accept the nominations of JJ and Kirk for Pick up Men.  MC.
Nominations were taken for Bull fighters.  Nominations of Phil Kafka and Andrew Odden were presented.  Motion by Rex, 2nd by JD to have Phil Kafka and Andrew Odden be the 2017 State Finals Bull Fighters. MC.
Prizes for State Finals were reviewed and will remain as last year, with go round buckles given for 1st place and photo certificates given for go round awards 2nd – 4th place.  The National team placers 1-4, will receive a buckle for champion and reserve and breast collars for 3rd and 4th place.  The National Team 1st place finishers will receive a saddle rack constructed by Cow Creek Cedar and the champion saddle.  Saddle Racks will be made of either Pine or Cedar and Cow Creek Cedar will once again donate the All Around racks and find sponsors for half of the events.  Those Directors needing to obtain sponsorships for the Saddle Racks were reviewed.  Kellie asked about photo certificates for the Queen contest, and she decided to find sponsors elsewhere for those.
Next on the agenda were the saddle sponsors.  Ann was asked to re-invoice those sponsors that have not yet paid, all sponsors have been secured at this time and 4 saddles are in at Triple R Tack.
Ann reported on the investigation of the SDHSRA logo.  It was found that the logo was copywrited in January of 1969 after the logo was selected from a drawing by Anna Barber in October of 1968.  A check was written to the US Copywrite office in January of 1969.  Bud Ireland has given a large print of the logo to Ann.  The formal certificate of copywrite was lost in a fire of a past SDHSRA Secretaries records.  To order the copywrite office at the Library of Congress to do a search, there is a fee of $200.00 per hour with a 2 hour minimum.  The copywrite that we have is good through 2064.  The Board felt that with the other information we have, it is not necessary to order a search at this time.  Information will need to be given to vendors on this item in the State Finals vendor information.
At this time President Lance Lesmeister declared a 30” break for lunch.
The meeting was called back in session at 11:40 pm by President Lance Lesmeister.
New Business:
The SDHSRA Membership Fee was reviewed at this time.  It has been a $23.00 income for the state, of the $147.00 total, for at least 10 years.  After review, there was a motion by Kellie, 2nd by Clay to increase the membership fee to $150.00.  This will give $25.00 per member to the SDHSRA.
Paul reported that Steve Sutton indicated that the arena will be open from 8:00 – 10:00 tomorrow morning for the kids to ride; registration begins at 10:30, with the meeting and picture at 11:30.  Any Director’s available to help are asked to do so.
The Regional Entry form was presented for approval as the next item of business.  Motion by Dan, 2nd by Deb to approve the Region Rodeo entry form as presented.
Regional and Practice Site Rodeo Applications were presented, signed by the corresponding Director’s and a motion was made by Kellie, 2nd by Deb to accept them.  MC.
Persons of the Year were covered as the next item of business.  Nominations were taken for Don Nixon, Ed Risse, and Glenn and Lisa Evenson.  Motion by Paul to cease nominations, 2nd by Clay.  MC.  Motion to accept those nominations as Person of the Year for 2017 by Deb, 2nd by Clay.  MC.
Region Transfers were reviewed, additions made and those with approval were accepted.  Those not having an approval but indicating wanting to transfer will be notified by Ann for clarification.  Motion by Paul, 2nd by Rex to approve the region transfers presented.  MC.
The tabled item of the 2017 State Finals Schedule was addressed at this time.  The Host Committee indicated that they would like to go with the same schedule as last year.  Pros and cons of the Saturday night short go were discussed. It would give us a Sunday morning weather option should a storm come through Saturday evening.  Much discussion was held and the student officers were asked their opinion.  They stated that they like to rodeo better in an evening performance and that they would like the evening Short Go once again.  Ann indicated that the majority of the complaints that she received last year regarding the length of the competition came from those cutting, who also were involved in rodeo events.  Motion by Bobby, 2nd by JD to keep the same schedule as last year.  Kellie was thanked for her input on the matter.
The SDHSRA Ground Rules were reviewed, and there was a motion that #23 be deleted, according to NHSRA rules, by Deb, 2nd by Kellie.  MC.  23. In accordance with the NCHA, a contestant can switch horses at the Regional Rodeos for each contest, but that will take them out of the average.  They cannot do so at State Finals, because points are given on the average.  Adopted 9/28/2013 will be deleted.

Digger, Donna and Clay, along with the Student Officers, reported on their award selections.
Lance declared the Board in Executive Session at 12:15 pm.  He declared the Board out of Executive Session at 12:35 pm.
A motion was made by Kellie, 2nd by JD that bids for Timed Event Livestock must be submitted to the SDHSRA State Secretary no later than 1 week prior to the mid winter meeting.  MC.  This will be posted on the website, and on face book prior to the next mid winter meeting.
Motion by Bobby, 2nd by Deb to award Dan Mundorf the Timed Event Cattle bids for the 2017 SDHSRA State Finals Rodeo.  MC.
Any other new or old business was asked for by President Lance Lesmeister and, seeing no other business to attend to, a motion was made by Digger, 2nd by Bobby to adjourn.  MC.  The meeting was adjourned by President Lance Lesmeister at 12:50 pm.

Respectfully Submitted,

Ann Sundermann
SDHSRA Executive Secretary


SOUTH DAKOTA HIGH SCHOOL RODEO ASSOCIATION
Mid Winter Director’s Meeting
January 30, 2016

The mid winter Director’s meeting of the SDHSRA was called to order by President Lance Lesmeister at 9:05 AM MDT.  The Student Officer’s led the Pledge of Allegiance.
Roll call was taken.  Kellie Nixon is here for Kellie Yackley.  Dale Christensen is at the National Meeting in Tennessee, Barry, Riley and Lisa will be here shortly, all other Directors present.
Motion by Paul, 2nd by Ken to approve the agenda, adding Siri Stevens as item #10.  MC.
Motion by Clay, 2nd by Rex to dispense with the reading of the annual meeting minutes, MC.
The Financial Report was presented by Executive Secretary Ann Sundermann.  Discussion was held and Ann answered questions.  Ann presented several concerns about the bottom line of the financial statement, which she feels is due to lower membership numbers, lower calendar sales and increased cost in calendar coat prizes.  This may reflect in the amount of qualifier money that the National Team members receive.  Ann is trying to secure sponsorships for the scholarships given by the sdhsra.  The student officers felt that the minimum calendar sales requirement should be bumped up to 10.  No action was taken at this time.  Motion by Rex, 2nd by JD to approve the Financial Statement as presented.  MC.
Next on the agenda was the PR Report, as presented by PR Director Digger Rutten.  Digger reported on sponsorships, which are on track for the year.  Digger would like to present a cedar chest to Suttons for 15 years of doing the 20X Rodeo, in 2017.  Motion by Paul, 2nd by JD for Digger to coordinate this.  Ann and/or Digger will be going to Nationals to help Dale in Gillette.  Digger asked about the Director’s shirts and where Lance was in that process.  Motion by Deb, 2nd by Ken to accept the PR report as presented.
The National Director Report, presented by Lance Lesmeister in the absence of Dale Christensen, was the next item of business.  He reported on the following from the NHSRA mid-winter meeting:   He, Roni and Dale attended many meetings, some of which were scheduled on top of each other, making it difficult to cover them all.  There is an online insurance form now and states are encouraged to add a cyber media clause.  An equine disease policy should be in place for the host and regional rodeo committees.  Huron will hold JH Nationals in 2018-2019, last year JH Nationals cleared $315,000.00.  There will not be a family day at the shooting sports contest in Gillette this year.  There are Dodge Raffle tickets in which 50% of every ticket sale goes back to the state.  There are Flying J/Pilot cards in which anyone that uses them gets a gas discount and $ goes back to the state or NHSRA.  Thank you Lance and Roni for going to represent SD.  Motion by Clay, 2nd by Deb to accept the National Directors report as presented.  MC.
The Queen report was the next item on the agenda.  This was presented by Kellie Nixon.   Kellie has her sponsors in place and she has one confirmed judge.  She feels that the contest may be small this year, with most of the girls aging out last year.  Motion by Faye, 2nd by Rex to accept the Queen report as presented, MC.
Donna Curr reported on the Calendar Sales.  Donna said that we are down for the number of calendars sold, compared to last year.  The award prize colors and selections will be picked by the student officers later today.  Donna presented a current Calendar Sales Financial Statement, which was reviewed by the Board.  The handing out of Calendar coats at State Finals will be done at registration again this year, with the large group picture to be taken directly after the contestant’s meeting.  Siri Stevens indicated that she would like to bid the calendar, Ann will check to see what year we are at in the bid process.  Motion by Paul, 2nd by Deb to leave the calendar content up to the judgement of Donna and Ann, and to approve the calendar report as submitted.  MC.
At this time Siri Stevens, from Rodeo News, briefed the Board on the newsletter info in the magazine.  She feels everything is going well and stated that she could put sponsor blurbs on our page and that they offer a $500.00 scholarship through the magazine.  She requested the sdhsra logo and indicated that the nhsra logo can no longer be used in her magazine, per the nhsra.
Old Business:
State Finals Committee Reports:
The Host Committee reported on State Finals as the next item on the agenda.  Clay Birkeland reported that they had reviewed the schedule.  Much discussion on the schedule followed, and it was tabled until later in the meeting.  Buckles will be bid today, announcers will be Derek Barton and Terri Kissack, the Belle Fourche community is working on an alternate exit off of the Roundup Grounds which will be completed in the future.  Discussion was held on the state finals program production.  Digger expressed his concern with the sponsor ads and Ann expressed concern with the turn around time this year.  Discussion was held on the Program and there was a motion by Kellie, 2nd by Deb to print the Program with a day sheet to be added to the Program at registration which would include the draw and contestant list.  MC.  Siri Stevens would like to bid the Program.  Other items covered were: registration, Farmers Union supper, an animal ambulance and communication needed with the stock contractors and pick up men if there is a need for an animal ambulance.  Vern would like an animal welfare statement to be included with all Region Rodeo confirmations, and will get this to Ann so she can pass it on to the Region Rodeo Secretaries.  It was also discussed that there be a mandatory contestant’s meeting before the Cutting and RCH event at State Finals, to remind everyone of the grievance policy and animal welfare policy.  Ann and Donna were instructed by the Board to secure a photographer for this year’s State Finals.      
The Directors covered the contracts that they had secured.  Paul stated that the Girls Arena Judges, as secured by he and Lisa, will be Chuck Christman and Brenda White and Boys arena judges will be Marty Jandreau.  1 other judge still needs to be secured.  Dan reported that the Cutting judges will be Ray Lipsey and Jim Wilkins.  A letter was read by Ann, From Tracy Barton, President of the SDCHA indicating that they will be giving $500.00 for the payment of the cutting judges, if they are NCHAA approved judges.  Ann will confirm with them upon receiving the judge contracts.  The RCH judge will be Troy Hayden, upon his confirmation.
The Rough Stock Committee of Lance and Ken reported that stock selection is in the works but had not yet been completed.  Lance will notify Ann who the contracts should be sent out to by March 1st. 
The Timed Event Stock selection committee of Barry and Dan reported next.  They indicated that they had talked to Jace Melvin, Delbert Woodward, Sutton Rodeo and Allen Good.  Barry and Dan will secure the contract and report back to Ann.
Vern has secured the cutting cattle contract with Clay Crago.  They will be $20.00 per run, plus trucking amount, to be determined between Clay Crago and Vern.
Ken reported that he had goat bids from Cheryl Severson and John Hight, and will secure the bid and report back to Ann.
Arena Directors were covered as the next item of business.  Unanimous votes were cast for Paul as Girls Arena Director; Dan as the Boys Arena Timed Event and Cutting Arena Director; Barry as Boys Arena Rough Stock Director; Vern and Dan as RCH Directors.  Arena Directors will be as follows: Boys Arena TE – Dan,     Boys Arena Rough Stock – Barry,   Girls Arena – Paul,    Cutting Arena – Dan,    RCH – Vern and Dan.
Nominations were then taken for Pick up Men.  Nominations were presented for Kirk Schuelke and JJ Hunt.  Paul has spoken with them both and that they are both willing to come, Shayne is unable to come this year.  Motion by Ken, 2nd by Barry to accept the nominations of JJ and Kirk for Pick up Men.  MC.
Nominations were taken for Bull fighters.  Nominations of Phil Kafka and Andrew Odden were presented.  Motion by Barry, 2nd by Ken to have Phil Kafka and Andrew Odden be the 2016 State Finals Bull Fighters. MC.
Prizes for State Finals were reviewed and will remain as last year, with go round buckles given for 1st place and photo certificates given for go round awards 2nd – 4th place.  The National team placers 1-4, will receive a buckle for champion and reserve and breast collars for 3rd and 4th place.  The National Team 1st place finishers will receive a saddle rack constructed by Cow Creek Cedar and the champion saddle.  Saddle Racks will be made of either Pine or Cedar and Cow Creek Cedar will once again donate the All Around racks and find sponsors for half of the events.  Those Directors needing to obtain sponsorships for the Saddle Racks were reviewed.
Next on the agenda were the saddle sponsors.  There are two sponsors left to secure – ½ of the Bull Riding saddle and ½ of the Girls Cutting Saddle.
At this time President Lance Lesmeister declared a 30” break for lunch.
The meeting was called back in session at 12:10 pm by President Lance Lesmeister.
New Business:
Digger, Donna and Clay, along with the Student Officers, reported on their award selections.
The RCH event and a mandatory clinic requirement were next on the agenda.  Dan has much concern about the safety of the participants.  His recommendation was that each member that is going to be in the RCH event in 2016 has to attend a clinic or demonstration before the April 15th Regional Rodeo Entry Deadline.  Motion by Vern, 2nd by Deb that it is mandatory that each member that is entering the RCH event at the Regional level attend a clinic/demonstration before entering.  MC.  Dan and Paul will coordinate the clinic/demonstrations and get the dates to Ann for notification to the members.   It was clarified that if they have attended a clinic in 2015 and it has been recorded, they need not attend another.
Ann spoke on the next item on the agenda – clarification of National /Meeting and Finals expenses.  It is not written down anywhere what, specifically is to be reimbursed, and she would like it to be on record.  Discussion was held and there was a motion by Lisa, 2nd by Clay to reimburse the National Director expenses and qualifier money to attend Nationals and coordinate team activities.  Other Director’s attending Nationals for the purpose of supporting the National Team will receive the qualifier money.  The National Director and any other Director attending the National Finals or National Meetings will be reimbursed Fuel or Air, Motel, Registration expenses and 2 meals per day.  MC.
The SDHSRA Membership Fee was reviewed at this time.  It has been a $23.00 income for the state, of the $147.00 total, for at least 10 years.  No action was taken at this time.
The next item of business addressed was Drones at SDHSRA sanctioned events.  Discussion was prompted by an email to Lance from William Valentine.  Discussion was held.  Motion by Kellie, 2nd by Paul that Drones will be banned at all SDHSRA sanctioned events, and for this to be added to the Ground Rules.  MC.
Paul reported that Steve Sutton indicated that the arena will be open from 8:00 – 10:00 tomorrow morning for the kids to ride; registration begins at 10:30, with the meeting and picture at 11:30.  Any Director’s available to help are asked to do so.
The Regional Entry form was presented for approval as the next item of business.  The Board discussed the prices of entries and compared them to the practice rodeo charges.  Lance brought up going back to 3 regions and nothing concrete was addressed at this time.  Ken and Paul felt that until the Region Rodeos have a problem and bring it to the Board, it should be left alone.  Motion by Ken, 2nd by Dan to approve the Region Rodeo entry form as presented.
Regional and Practice Site Rodeo Applications were presented, signed by the corresponding Director’s and a motion was made by Kellie, 2nd by Deb to accept them.  MC.
Persons of the Year were covered as the next item of business.  Nominations were taken for Brian Fulton, Sanford Deal and Norman Negaard.   Motion by Clay to cease nominations, 2nd by Ken.  MC.
Region Transfers were reviewed, additions made and those with approval were accepted.  Those not having an approval but indicating wanting to transfer will be notified by Ann for clarification.  Motion by Paul, 2nd by Rex to approve the region transfers presented.  MC.
The tabled item of the 2016 State Finals Schedule was addressed at this time.  The Host Committee indicated that they would like to go with option B.  Pros and cons of the Saturday night short go were discussed. It would give us a Sunday morning weather option should a storm come through Saturday evening.  Much discussion was held and the student officers were asked their opinion.  They stated that they like to rodeo better in an evening performance and that they would like the evening Short Go once again.  Ann indicated that the majority of the complaints that she received last year regarding the length of the competition came from those cutting, who also were involved in rodeo events.  She also expressed her concern of the short time between the last Regional Rodeo and the start of State Finals, and asked that, if possible, to give the contestants and herself another day to prepare.  Motion by Lisa, 2nd by Rex to approve option C as presented for the 2016 State Finals Schedule.  MC.  Ann will put it in the newsletter, on the web and on facebook for notification.  It will also be placed in the spring member packets.
A stock charge at State Finals was covered next.  For many years, the cost of entering State Finals has been kept to a bare minimum.  Discussion was held that the State Finals stock costs should be in line with the Regional Rodeo costs.  Dan pointed out the discrepancy in the RCH cattle cost between Regionals and State Finals.   Vern pointed out that the type of cattle used for the cutting and RCH event is VERY different than the other timed events, thus the increase in cost.  There was a motion by Deb, 2nd by Ken to raise the fees on the Cutting and RCH cattle at State Finals to be the same as those charged at the Regional Rodeos.  MC.
Lance declared the Board in Executive Session at 1:40 pm.  Motion by Lisa, 2nd by Deb to come out of Executive Session at 1:50 pm.
Any other new or old business was asked for by President Lance Lesmeister and, seeing no other business to attend to, a motion was made by Clay, 2nd by Ken to adjourn.  MC.  The meeting was adjourned by President Lance Lesmeister at 1:55 pm.

Respectfully Submitted,          

Ann Sundermann
SDHSRA Executive Secretary


SOUTH DAKOTA HIGH SCHOOL RODEO ASSOCIATION ANNUAL MEETING
September 26, 2015 - 10:00 AM CDT
Red Rossa Meeting Rooms
Pierre, SD

The meeting was called to order by President Lance Lesmeister at 10:10 AM.  The Pledge of Allegiance was led by the Student Officer’s.  There were no additions to the agenda and a motion was presented by Barry, 2nd by Rex to approve the agenda as submitted.  MC

Roll call was taken by Executive Secretary Ann Sundermann, who reported the absence of Student President Rickie Engesser – who had Tayle Brink sitting in for her; Student Officers Scott Halverson and Sloan Anderson were absent. River Region Director Brian Fulton has had Lisa Fulton appointed by the Board to fill out his term, Vern Ward and Faye Pelster from the Host Committee were absent and Queen Coordinator Kellie Yackley had Brielle Yackley filling in for her.

There was a motion by Barry, 2nd by Ken to approve and dispense with the reading of last meeting’s minutes. Motion carried.

Secretary Ann Sundermann presented and explained the Financial Report. She asked for any questions and answered those.  Ann has put the Host Commitment due in the Accounts Receivable this year, as previously directed. Calendar sales were down this year, and calendar sales expenses were up. The copy machine has been replaced.  Taxes will be filed next week after the annual report is filed.  Motion by Clay, 2nd  by Barry to accept the Financial Report as presented.  MC.

Next on the agenda was the State Finals Report, presented by Clay Birkeland.  Clay Birkeland was there to represent the Host Committee and indicated that himself, Vern Ward and Faye Pelster and her husband Chad will be the Host Committee representatives this year.  Clay thanked those Directors and all others that went above and beyond for their help in dealing with the Reined Cow Horse Event.  The Short Go was held Saturday night this year.  We had 284 kids at State Finals, and the number is usually at 330 or more.  This number with event fees and facility fees directly reflects the amount of money that had decreased in the financial report from previous years.  This amount reflects the decrease of revenue presented in the financial statement.  There are plans beginning to take place to replace the grand stands, which would re route the water back to the river instead of having it sit in the arena.  Ann brought forward the option to have someone pump the tanks of the trailers at State Finals, which had been brought up to her by the membership.  Clay indicated that this could be offered and a reminder directly before State Finals would be most helpful.  Clay thanked Kerbi for her years on the Host Committee, along with her husband Ryan.
The Calendar Report was presented by Calendar Sales Chairperson Donna Curr.  Donna reported the financial report for the year of calendar sales.  Expenses were up and calendar sales were down, indicating a lower bottom line than usual on the financial report.  She reported that the calendar coats were handed out at State Finals registration, with the calendar coat picture taken at the contestant’s meeting, this worked very well.   Donna was commended on doing a wonderful job.  Calendars are here to be picked up by the calendar contacts today.

There was no National Director’s report available.  President Lance Lesmeister reported that Patrick Auer had emailed his resignation to the National Office this past week and had called and informed Lance that he had done so.  The National Office has indicated that we should try to have someone seated by the NHSRA winter meeting.  A plan to proceed will be talked about at the Directors meeting today.

The Public Relations report, submitted by PR Director Digger Rutten, was read by Secretary Ann Sundermann in his absence.  Sponsorships remained healthy this year, and were up due to finding new sponsors for the national team coats that the kids wanted to purchase.  This year’s national team was a younger team than we have had in awhile and a summary of the week’s highlights was presented.  Thank you’s were given to all of those that made the camp activities a success.  Digger expressed gratitude to all of those that made it possible for him to be a part of their kids lives the past 8 years.  This year’s short go is going to be televised again this fall on 10/31 at 7:00 pm cst.

OLD BUSINESS:

Next on the agenda were the Regional and State Finals Host Site Guidelines.  There were a few items missed with the addition of the Reined Cow Horse event, and Ann reviewed those corrections.  Motion by Barry, 2nd by Ken to accept the corrections to the Regional and State Finals Host Site Guidelines as presented.  MC.

A member from the meeting asked who decides what times the events are run, and the schedule of the Regional Rodeos.  It is up to the committees to decide that information and she was asked to be in touch with the committees with her questions.

Rusty Foster formally thanked the Board for their hard work on setting the schedule and getting the best stock available to the kids at the SD State Rodeo Finals.

Todd Trask expressed concern that the moving on the Regional Rodeos will make them be right on top of the State Track meet.  Todd was informed that at the special April 2015 meeting, the Regional Rodeos were not moved, as State Finals was, in order to be in compliance with the NHSRA State Finals date mandate.

President Lance Lesmeister asked for any other Old Business and there was none to address at this time.

NEW BUSINESS:

The first item on the agenda under New Business was the Saddle Bids. 
Lynn McNenny presented the bids that he had received from Todd Slone and Triple R Tack.  Lynn reviewed the Todd Sloan bid that was most comparable to the saddles that we had awarded in the past.  Pam Tiltrum, from Triple R Tack presented the bids that she had prepared for Cactus and Circle Y saddles.  Questions were answered from those in attendance and the Board.  A short discussion was held on presenting certificates instead of the saddle and the general consensus was that our saddle sponsors wanted to display the saddles.  Lynn, Saddle chairperson, gave his recommendation that with the other sponsorships that Triple R Tack provides we award the bid to them.  Motion by Dan, 2nd by JD to accept Triple R Tack’s bid of 1317.00 per saddle for the 2016 State Finals Champion awards.  MC.

Next on the agenda was the by-law change presented by President Lance Lesmeister.  Lance presented the change to delete the word June from our explanation of when the Regional Rodeos will be held, in order to come in compliance with the NHSRA regarding our by-laws.  A ballot vote was taken and the by-law changed passed by 1 2/3 majority vote of adult members present. By-law change proposal to come in to compliance with the NHSRA State Finals Date mandate from 1-2015.  Change is to strike the words “in June.”

ARTICLE VII
REGIONAL RULES

To promote fair and equal competition and to equalize the number of contestants, the Board of Directors shall have the authority to designate the regional rodeo at which a school may participate.  Each regional rodeo shall be considered to be two (2) separate rodeos.  First Weekend Saturday #1 Rodeo, Sunday #2 Rodeo, Second Weekend Saturday #3 Rodeo, Sunday #4 Rodeo.  Contestants are eligible to enter any or all rodeos of choice, either 1,2,3,4 or a combination of any four rodeos.  A contestant will not be considered for the All-Around title or average awards if they do not compete in a Saturday and Sunday rodeo the same weekend.  No money will be refunded for any reason after the regional application has been forwarded to the Executive Secretary.  The regional applications must be postmarked on or before the deadline set by the Board of Directors.  There are no exceptions to the standards established by this paragraph.
There was a motion by Paul, 2nd by Barry directing Ann to submit the By-Laws to the NHSRA Executive Committee for approval, with all changes made.  MC.

The SDHSRA mid winter Director’s meeting was designated to be at Rapid City, in the Red Room of the Civic Center on 1/30/2016 at 9:00 am MT.

The 20X Extreme list is posted in the hallway. If you feel that there are any corrections please let Kim Sutton or Ann Sundermann know immediately.  The 20X Extreme invite rodeo will be held on 1/31/2016 in the Rapid City Civic Center arena.

The next item on the agenda was the JH Rodeo report. The SD JH Rodeo President, Lloyd Gilbert, was there to give the JH report.  They elected new officers at their meeting this morning and have a new Secretary, Kristyn Fuller. They will be contacting Ann to purchase a new computer and are operating in the black.

Board member Ken Lensegrav presented a ground rule addition to the Board at this time. The ground rule is to read: The Director(s) representing each Region in the state of South Dakota shall be able to pause or change the order of an arena, should they feel it is in the best interest of the Contestants.  Every effort shall be made to work with the rodeo committee members in doing so, if possible.  The final decision shall be left up to the Director(s) representing that Region.
There was much discussion from those members present and Ken was asked to tell the Board what prompted the addition of the ground rule.  Several members from the audience spoke in support of the rule, and thanked Ken for presenting it.  The student officers were asked their opinion and they indicated that they were in support of the addition of the ground rule.  Motion by Barry, 2nd by Dan to add the ground rule as presented.  MC.

Next on the agenda were the Regional Qualifying rodeos financial reports.  They were reviewed and questions from the membership were entertained.  There has been a lower number of contestants in the River Region and that will be addressed today in the Director’s meeting.  One item mentioned was that the Board deny any transfers out of the River Region, to help even out the competing numbers.  Motion by Rex, 2nd by Todd to approve the Regional Qualifying rodeo financial statements as presented.  MC.

The Regional Rodeo Host Bids were the next item of business.  The Regional Rodeo dates for 2016 are June 3-5 for the first regional rodeo weekend and June 10-11 for the second regional rodeo weekend.  The East Region had bids submitted by Huron and Watertown.  Motion by Todd, 2nd by Paul to accept the Regional Rodeo locations of Huron and Watertown for 2016-2017.  The SW Regional had bids submitted by Wall and Sturgis.  Motion by Dan, 2nd by Rex to accept the Regional Rodeo locations of Wall and Sturgis for 2016-2017.  The NW Region had bids from Buffalo and Dupree. There was a motion by Ken, 2nd by Clay to award the 2016-2017 Regional Rodeo Host Sites to Buffalo for the first weekend and Dupree for the second weekend. The River Region had bids submitted by Winner, Highmore and Ft. Pierre.  There was no one present to speak on behalf of Winner, and Ann read aloud a letter submitted by the Winner Committee.  Treg Cowan and Chuck Hamlin were there to speak on behalf of the Highmore Committee.  They presented their information and indicated a priority would be to find the best stock that the kids can compete on.  They host an SDRA, HS and 4H Rodeo at this time and are still considering whether they would continue to host a HS practice rodeo.  They would operate under the Highmore Roundup Rodeo Committee, which is a 501(C)3 for tax purposes.  There was much discussion on the rodeos in Winner in the past years.  Questions were entertained by the Highmore representatives.  A ballot vote of the Directors was taken.  A motion was made by Rex, 2nd by Barry to award Highmore the River Regional Rodeo for 2016-2017.  Winner was thanked for their years of hosting the Regional Rodeo and Ann was asked to write a letter to them indicating the decision that had been made.    
The regions broke in to separate locations to elect their regional representatives next.  Continuing as the East region Director at large is Todd Bach.  The SW Region will be represented by Deb McPherson who is replacing Lynn McNenny.    The NW Region elected Lance Lesmeister as the NW Director, and the RR elected Ken Lensegrav for another term, and elected Lisa Fulton to finish out the term of Brian Fulton.  Lance thanked Lynn McNenny for all of his time and commitment to High School Rodeo while serving on the Board.

Next on the agenda was the scholarship expiration dates.  Ann explained that there has always been an expiration date, but that had not been made know to the kids receiving the scholarships.  Discussion was held and a motion was made by Ken, 2nd by Todd to have the scholarships expire as they have been, and to write that information on the scholarship acceptance letters that are presented to the recipients.  MC.
Tamra Musick was there to provide some input on the South Dakota High School Rodeo point and rodeo system.  Tamra covered much information to include: having more qualifying rodeos, to eliminate the region system, to have fall and spring rodeos, to have indoor rodeos, and the current point system.  Comments from the group included that there needs to be 4 sites to host each of the new rodeos, that there is only 1 extra town here today willing to host a regional rodeo, that the number of contestants is anticipated to go down if there are more rodeos because of the cost and schedule conflicts, and that we turn away many kids each year from neighboring states wanting to compete in our current system.  Paul asked if she had contacted sites or the region secretaries, the answer was no.  Ann indicated that there is much more expense incurred to hold a regional rodeo vs a practice rodeo and explained that this is a by-law change.  She explained the by-law change procedure.  School coaching conflicts were discussed and Clay mentioned that if the number of rodeos increased, there would need to be a change in the amount of points that are needed to qualify for State Finals, as it can only host so many contestants.  Tamra was told that she had some good ideas, and asked to think about all of the thought that the people that started HS Rodeo in SD put into the organization, and how well it has worked for 60+ years.  Lynn indicated to Tamra that she needs to come with a plan, having done all of the ground work in order for this to be addressed and Tamra indicated that she would be trying to do so.  Tamra was thanked for her input.

At this time Riley Ann Smith, SDHSRA Queen, presented the speech that she gave at National’s this year, where she was selected 1st attendant.  Thank you Riley.

Ann mentioned that the SDRA invite rodeo entry call in is going to be Monday, September 28th and the information is on both the SDRA and SDHSRA websites. 
A brief update was given that the SDHSRA competitors will be competing at the Omaha Challenge Rodeo tomorrow.

President Lance Lesmeister asked for any other matters that needed attention at this time, and there was none.  Motion by Barry, 2nd by Paul to adjourn the SDHSRA Annual Membership Meeting.  MC.

Seeing no other new business, President Lance Lesmeister declared the SDHSRA Annual Membership Meeting adjourned at 12:10 pm CST.

Respectfully Submitted,
Ann Sundermann,
SDHSRA Executive Secretary


SDHSRA MID WINTER DIRECTOR’S MEETING
JANUARY 31, 2015
RED ROOM,  RAPID CITY CIVIC CENTER,   RAPID CITY, SD

The mid winter Director’s meeting of the SDHSRA was called to order by President Lance Lesmeister at 9:00 AM MDT.  The Student Officers led the Pledge of Allegiance.
Roll call was taken.  Phil Kissack announced that he will be leaving the Host Site Committee and that Vern Ward is his replacement until the next annual meeting.  Motion by Patrick, 2nd by Rex to accept Phil’s resignation and thank him for his years of service.  MC.  Paul and Ken will be here shortly, all other Directors present.    
Motion by Clay, 2nd by Patrick to approve the agenda as presented with no additions or corrections.  MC.
Motion by Barry, 2nd by Todd to dispense with the reading of the annual meeting minutes, MC.
The Financial Report was presented by Executive Secretary Ann Sundermann.  Brief discussion was held and Ann answered questions.  Ann presented a copy machine bid as indicated she would do so from the annual meeting.  When the time is needed Ann will confer with Lance and purchase the copy machine.  Her intent is to use the one she has as long as it is functional.  Motion by Barry, 2nd by Rex to approve the Financial Statement as presented.  MC.
Next on the agenda was the PR Report, as presented by PR Director Digger Rutten.  Digger reported on sponsorships.  Most sponsorships are in place for this year.  The Buckaroos have agreed to pay the full price of the National Team picnic and Touchstone Energy has increased its sponsorships so that all those in the State Finals Short Go receive a short go shirt.  Motion by Clay, 2nd by Patrick to accept the PR report as presented.
The National Director Report, presented by Patrick Auer, was the next item of business.  He reported on the following from the NHSRA mid-winter meeting:  Motel rooms for Nationals have been secured at the Comfort Inn – 25 rooms and 30 camping spots; scholarship application – questions were asked about the process and Patrick indicated he would find out and report back.  A committee of Kellie, Clay and Patrick was organized to come up with an application process and get it to Ann by March 1st; There is no Ariat best boot forward award and Patrick was not sure what will take its place, he will check; Bull riders need helmets this year with more rules to come next year; the rule change for way the stock is drawn back for the short go was presented.  Brian voiced his opinion and validation that it is not a true average if done in this manner, and asked Patrick to voice the concern to the NHSRA; a copy of the committee reports and financials was requested to be dispensed to the Board from the NHSRA meeting by Kellie.  Patrick refused to dispense those items to the SDHSRA Board.  Kellie and other Board members indicated that because the organization is a 501-3C, they need to be available to public upon request.  Kellie added federal mandates under the non-profit classification that she has to follow and is very familiar with, having employment in that area for many years.  No action was taken and Patrick was asked to get those to the Board of Directors through Ann.  The cost of our preparing our State Finals information by the NHSRA, which the NHSRA has indicated will be incurred by SD, was discussed.  Ann asked for specific information about those costs and Patrick indicated that it would be for the cost of Overtime incurred, above and beyond the normal processing.  Ann expressed concern that this is not in writing anywhere, and that this could be an open-ended expense.  Ann reported that she could have the information to the NHSRA by 8:00 AM Tuesday by next day air, as she usually does.  It will cost $80.00 less to have it there by 10:30 AM Tuesday.  The NHSRA notice states that the information has to be there by 10:00 AM.  Ann asked if someone would be there, in the office at 8:00 AM, to sign for it?  After discussion, the Board directed Ann to have it in delivered to the NHSRA office by 8:00 AM.
Motion by Clay, 2nd by Rex to accept the National Directors report as presented.  MC.
The Queen report was the next item on the agenda.  This was presented by Queen Coordinator Kellie Yackley.   Kellie has her sponsors in place and is in need of one male judge.  Schae has been representing SDHSRA very well, and a Queen facebook page has been started.  Motion by Paul, 2nd by Barry to accept the Queen report as presented, MC.
Donna Curr reported on the Calendar Sales.  Donna said that we are down for the number of calendars sold, compared to last year.  The prize colors and selections will be picked later today.  Donna presented a current Calendar Sales Financial Statement, which was reviewed by the Board.  The handing out of Calendar coats at State Finals will be done at registration again this year, with the large group picture to be taken directly after the contestant’s meeting.  The calendar sales deadline is on a Sunday this year so it will be extended until Monday, March 2nd.  Motion by Kellie, 2nd by Todd to accept the Calendar Report as presented.  MC.
At this time Siri Stevens, from Rodeo News, briefed the Board on the newsletter info in the magazine.  She feels everything is going well and stated that she could put sponsor blurbs on our page and that they offer a $500.00 scholarship through the magazine.  She requested the sdhsra logo and indicated that the nhsra logo can no longer be used in her magazine, per the nhsra.
State Finals Committee Reports:                                                                                                                                      The Host Committee reported on State Finals as the next item on the agenda.  Clay Birkeland reported that they had reviewed the schedule as presented from the RCH meeting.  Much discussion on the schedule followed, and it was tabled until later in the meeting.  Kerbi reported that the state finals program production will be with the same persons as 2014.  Items covered were: the announcer, security, registration, Farmers Union supper and animal ambulance; Ann and Donna were instructed by the Board to secure a photographer for this year’s State Finals.   The security person needs to have a list of contractors/people who are allowed to park in back of the rough stock chute area.   
The Director’s covered the contracts that they had secured.  Paul stated that the Girls Arena Judges, as secured by he and Brian, will be Troy Brown and Brenda White and Boys arena judges will be Wade Berry and Chuck Christman.  Dan reported that the Cutting judges will be Joe Archuletta and Wayne Hildebrandt.  The RCH judge will be Troy Hayden. 
The Rough Stock Committee of Lance and Ken reported that stock selection is in the works but had not yet been completed.  Lance will notify Ann who the contracts should be sent out to by March 1st. 
The Timed Event Stock selection committee of Brian, Todd and Clay reported next.  Brian indicated that he had talked to Jace Melvin, Brett Gumm, Delbert Woodward and Allen Good.  Brian indicated that he would like a little more lee-way to get the best cattle that he could for the kids, not the cheapest cattle.  Motion by Dan, 2nd by Ken, to allow Brian to negotiate the TE stock contract by March 1st.  MC.
Vern will secure the cutting cattle contract with Clay Crago.  Last year they were $17.00 per run, plus trucking.  Vern will let Ann know the details of the contract.  The RCH cattle may cost up to $40.00 per run, price yet to be determined.  The host committee will see if they can work with them on the RCH cattle price or trucking and report back to Lance or Ann. 
Ken reported that he had not yet secured the goats, but will do so.    
Arena Director’s were covered as the next item of business.  Unanimous votes were cast for Paul as Girls Arena Director; Dan as the Boys Arena Timed Event and Cutting Arena Director; Barry as Boys Arena Rough Stock Director.  Arena Directors will be as follows: Boys Arena TE – Dan,     Boys Arena Rough Stock – Barry,   Girls Arena – Paul,    Cutting Arena – Dan
Next on the agenda were the saddle sponsors.  There are two sponsors left to secure.  John Hight, Lumber Ranch, volunteered to sponsor ½ of the Bull Riding saddle. 
At this time President Lance Lesmeister declared a 40 minute break for lunch. 
The meeting was called back in session at 12:35 pm by President Lance Lesmeister. 
Anita Bach, adult member, asked for the floor to address National Director Patrick Auer.  She asked how long he had been on the National Board and asked how his relationship is with others on the Executive Board.  He replied he gets along very well with those members of the Executive committee.  Anita stated that she found it strange that South Dakota has had so many discrepancies with the National Board when the SD National Director gets along so well with those same members. No response was given.
Nominations were then taken for Pick up Men.  Nominations were presented for Kirk Schuelke and Shayne Porch.  Paul has spoken with them both and that they are both willing to come.  Motion by Dan, 2nd by Phil to accept the nominations of Kirk and Shayne for Pick up Men.  MC.
Nominations were taken for Bull fighters.  Nominations of Phil Kafka, Andrew Odden, Justin Mello, William Davies, Travis Byrne and Kyle Brown were presented.  A paper vote was taken and Phil Kafka and Andrew Odden will be the 2015 State Finals Bull Fighters.    
Prizes for State Finals were reviewed and will remain as last year, with go round buckles given for 1st place and photo certificates given for go round awards 2nd – 4th place.  The National team placers 1-4, will receive a buckle for champion and reserve and breast collars for 3rd and 4th place.  The National Team 1st place finishers will receive a saddle rack constructed by Cow Creek Cedar and the champion saddle.  Saddle Racks will be made of either Pine or Cedar and Cow Creek Cedar will once again donate the All Around racks and find sponsors for half of the events.  Rex indicated that he may have a RCH event sponsor.
As a reminder only, the following people were assigned specific duties at the annual meeting:  Inspection committee for Rough Stock – Lance and Ken; for Timed Events – Brian, Lynn, Rex; and for Cutting and RCH – Dan.                                                                                                                                                                                                                                      
The final item under old business on the agenda was the by-law changes submitted to the NHSRA in reference to the JH organization, as tabled from the annual meeting.  Ann presented two options taken directly from the Wyoming and Utah by laws, on their websites.  The Board discussed them and felt that since they are word for word from the other two states, and the other states have been approved, that we should submit them once again.  Motion by Todd, 2nd by Barry to submit the following as an addition to our bylaws to include the JH verbiage:
  1. To promote High School and Junior High Rodeo on a statewide scale and work toward this by bringing statewide recognition to this activity for students who are under 20 years of age at the first of the SDHSRA year (August 1) and are or have been enrolled in the 9th, 10th, 11th, and 12th grade for the High School Division and are or have been enrolled in the 6th, 7th, and 8th grade for the Junior High Division the year just preceding the National Finals Rodeo the contestant is entering.  To promote high school contestant rodeoing on a state and national scale and to work towards this by bringing recognition to this program as an organized activity.
  2. To promote the highest type of conduct and sportsmanship at the various rodeos by setting up standards to be met to reach this end.
  3. To promote high school rodeo and the young people who will participate in high school rodeo events.
  4. To increase and maintain interest in regional rodeos, the South Dakota High School Rodeo, and other functions throughout the state.
  5. To encourage boys and girls to continue in school and participate in rodeos and then go on to college and the Intercollegiate Rodeos.
  6. To allow only the winners recognized by their Regional Rodeos to participate in the State High School Rodeo.
  7. To insure the contestants are under twenty (20) years of age as of January 1 of the applicable calendar year and have been enrolled in the 9th, 10th, 11th, or 12th grade for the High School Division and are or have been enrolled in the 6th, 7th, and 8th grade for the Junior High Division the year just preceding the National Finals Rodeo the contestant is entering; maintain scholastic eligibility as required by the National High School Rodeo Association; restrict participation in South Dakota High School Rodeo to not more than four (4) years; and to preclude contestants from participation for acts of misconduct.

The Board of Directors shall nominate a National Director to represent this Association at meetings of the National High School Rodeo Association for the purpose of carrying out the wishes of South Dakota.  The board shall certify the National Director to the National High School Rodeo Association.  The Board may by 2/3 vote recommend to the National High School Rodeo Association to replace the National Director.The National Director, under the direction and approval of the State Board, may/shall approve a Junior High National Director who shall have the same authority within the Junior High Division as outlined in the duties of the National Director in the NHSRA.
Motion carried unanimously.
The SD State Finals dates were the next item of business.  Lance, Rex and Dan went to the NHSRA mid winter meeting specifically to try to maintain the State Finals dates in SD as they have been.  Patrick attended as SD National Director.  They appeared before the Executive Committee to voice our concerns.  They were given a limited time for consideration of their opinions and the Executive Committee made a rule that beginning in 2016, all State’s Finals have to be completed within 28 days of the NHSRA Finals Rodeo.  We have received written notification of this.  The SD Board discussed conflicts with the date changes and it was decided to hold a general membership meeting to get the general membership’s opinion.  The letter we received stated that they were trying to move JH Nationals back, which may in turn make the State Finals dates as we have had them, be in compliance.  Belle Fourche will check with the city to make sure that the week prior to what it has been would be available.  Questions from the members at the meeting were addressed as much as they could be with the information that we have at this time.  Discussion followed.  Motion by Dan, 2nd by JD to have a general membership meeting in Pierre at a location to be determined by Ann, on April 18, 2015 at 10:00 mst, for the purpose of planning the SDHSRA schedule for the upcoming years.  MC.  Ann will draft a post card for notification to all members and adult members, and it will be posted on the website and facebook page. 
Steve Sutton was there to report on the 20X Extreme Rodeo.  The arena will be open from 9:00 – 10:00 tomorrow morning for the kids to ride; registration begins at 10:30, with the meeting and picture at 12:30.  Any Director’s available to help are asked to do so.  John Hight will bring a goat stake and Rex will bring the poles.     
The Regional Entry form was presented for approval as the next item of business.  There is a new Secretary in the East Region.  Some of the regional committees have expressed concern at the price of the RCH stock, and other stock price increases.  The Board discussed the prices of entries and compared them to the practice rodeo charges.  Motion by Lynn, 2nd by Barry to approve the entry form as presented.  Motion and 2nd were withdrawn.  Motion by Digger to charge 50.00 for RCH and 25.00 for all other events.  Discussion was held there was no 2nd and the motion was withdrawn. There was a motion by Ken, 2nd by Brian to approve the 2015 Regional Rodeo Contestant Entry form with the charges to be $25.00 on all events except Cutting and RCH, which will be $50.00.  MC.
Regional and Practice Site Rodeo Applications were presented, signed by the corresponding Director’s and a motion was made by Paul, 2nd by Ken to accept them.  MC. 
Persons of the Year were covered as the next item of business.  Nominations were taken for Rhonda Lesmeister, the Eagle Butte advisor; Mark and Vicky Thiel of Belle Fourche, Terri and Phil Kissack of Spearfish and Norman Negaard.  Motion by Barry to cease nominations, 2nd by Patrick.  MC.  A paper vote was taken and Mark and Vicky Thiel, Rhonda Lesmeister, Terri and Phil Kissack and Kathy Jobgen will be persons of the year.  Motion by Dan to accept those presented as Persons of the Year, and that from now on to have no more than 3 persons of the year per year, taking all 3rd place ties.  2nd by Lynn.  MC.  Paul will order person of the year plaques, along with the team trophy and practice rodeo of the year awards.
Region Transfers were reviewed, additions made and those with approval were accepted.  Those not having an approval but indicating wanting to transfer will be notified by Ann for clarification.  Motion by Ken, 2nd by Rex to approve the region transfers presented.  MC.
At this time the Calendar and National Team Prize Selection Report was given.  The student officers, guided by Donna and Digger reported on their selections of Bob Berg buckles, Carroll coat jackets with embroidery by Heathershaw designs, Cinch shirts, t shirts and sweatshirts from Pheasantland Industries. The team shirt selection was not complete and Digger will report to Lance and Ann when that is finished.   Estimations are that because of the Cinch shirt mandate to us by the NHSRA, it will cost us approximately $15.00 more per shirt. 
The tabled item of the 2015 State Finals Schedule was addressed at this time.  At the RCH meeting this fall, the Tuesday start date was presented as the most workable option with the added event.  Pros and cons of the Saturday night short go were discussed. It would give us a Sunday morning weather option should a storm come through Saturday evening.  Much discussion was held and the student officers were asked their opinion.  They stated that they like to rodeo better in an evening performance and that they would like to try it for a year.  The host committee needs to figure out the logistics of the RCH cattle yet and will do that and report back to Lance or Ann as soon as possible.  Motion by Paul, 2nd by Barry to approve option 1 as presented for the 2015 State Finals Schedule.  MC.  Ann will put it in the newsletter, on the web and on facebook for notification.  It will also be placed in the spring member packets and Ann will notify the Americinn.
At this time the cost to provide the RCH event at State Finals was covered.  After lengthy discussion Patrick made a motion that the event fee be raised to $25.00 at State Finals.  Motion died for lack of a 2nd.  Motion by Dan, 2nd by Patrick to raise the event fee to $20.00 for the 2015 Finals, to be reviewed at the Annual Meeting.  A hand vote was taken and the Motion Carried.
Any other new or old business was asked for by President Lance Lesmeister and Dan Curr explained that he and some others had went to the RCH event at the fairgrounds earlier in the week.  After watching the competition and talking to those involved with the event, he has much concern about the safety of the participants.  His recommendation was that each member that is going to be in the RCH event in 2015 has to attend a clinic or demonstration before the April 15th Regional Rodeo Entry Deadline.  Motion by Dan, 2nd by Kellie that it is mandatory that each member that is entering the RCH event at the Regional level attend a clinic/demonstration before entering.  MC.  Dan will coordinate the clinic/demonstrations and get the dates to Ann for notification to the members.    
Seeing no other business to attend to, a motion was made by Barry, 2nd by Dan to adjourn.  MC.  The meeting was adjourned by President Lance Lesmeister at 2:10 pm.

Respectfully Submitted,          

Ann Sundermann
SDHSRA Executive Secretary


SOUTH DAKOTA HIGH SCHOOL RODEO ASSOCIATION ANNUAL MEETIG

September 27, 2014 - 10:00 AM CDT
Red Rossa Meeting Rooms
Pierre, SD

The meeting was called to order by President Barry Knippling at 10:00 AM.  The Pledge of Allegiance was led by the Student Officer’s.  There were no additions to the agenda and a motion was presented by Ken, 2nd by Patrick to approve the agenda as submitted.  MC

Roll call was taken by Executive Secretary Ann Sundermann, who reported the absence of Student  President Rickie Engesser;  Kaycee Monnens – who had Dawson Munger represent her today; River Region Director Brian Fulton – Casey Cowan is representing him today and Queen Coordinator Kellie Yackley.

There was a motion by Paul, 2nd by Todd to approve and dispense with the reading of last meeting’s minutes.  Motion carried.

Secretary Ann Sundermann presented and explained the Financial Report.  She asked for any questions and answered those.  Ann will put the Host Commitment due in the Accounts Receivable.  Calendar sales were down this year, but the calendar sales expenses were also down.  Ann also reported that in the near future the copy machine will need to be replaced, and she will get bids to present at the mid winter meeting.  Motion by Patrick, 2nd by Lance to approve the purchase of the copy machine, should it need to be replaced before the mid winter meeting.  MC.  Motion by Lance, 2nd  Phil to accept the Financial Report as presented.  MC.

Next on the agenda was the State Finals Report, presented by Clay Birkeland.  Clay thanked those Directors that went above and beyond for their help in dealing with the cutting arena conditions early in the week.  More sand had to be put in the cutting arenas and the city worked very hard to make the arena conditions in the girls and boys arena the best that they could be, with the storms that went through early in the week.  The host committee was commended on their efforts with the arenas.  Questions were asked regarding the financial report.  Where was the cost of sand put, if the sponsor account donation was indicated in the report, and why there was such an increase in the cost of personnel?  Kerbi was not sure which category the sand was in.  The sponsor account donation was deducted from the buckle expense but not added to the donation/sponsor category.  Kerbi also reported that they are paying help that was once volunteer help.  The host also reported that they have one bill that was recently received that is not on the financial statement.  Ann indicated her frustration with the State Finals Program printer over one item in the program that she had specifically said that needed to be corrected, before it was printed.  A possible solution of adding last year and this year’s picture to this year’s program was suggested.  Motion by Ken, 2nd by Lance to approve the State Finals Host Committee report, MC.

The Public Relations report, presented by PR Director Digger Rutten, was then covered.  Digger reported that the sponsorships remain healthy this year, and he is currently working with a new sponsor.  Digger went to Nationals and coordinated the team events.  There were 4 pot lucks at the camp ground, beside the traditional activities.  There were 11 SD contestants that made the short go.  He has negotiated a contract with Public TV for the coming years.

Motion by Ken, 2nd by Lance to sign and enter into a 5 year contract with Public TV for the televising of the SD State Rodeo Finals short go.  MC.

This year’s short go is going to be televised again this fall on 10/26 at 7:00 pm cst.

Motion by Paul, 2nd by Clay to accept the Public Relations report as presented.  MC.

The Calendar Report was presented by Calendar Sales Chairperson Donna Curr.  Donna reported the financial report for the year of calendar sales.  Discussion was held to stress to the contacts to not give 30 or 50 out at a time, so that everyone can get at least their minimum amount required.  She reported that the calendar coats were handed out at State Finals registration, with the calendar coat picture taken at the contestant’s meeting, this worked very well.   Donna was commended on doing a wonderful job.  Motion by Clay, 2nd by Todd to accept the Calendar Report as presented, MC.

The next item of business to be covered was the National Director’s report, presented by Patrick Auer.  Patrick reported that Digger was very helpful in Rock Springs again this year, and he was “everywhere” with the team.  He reported on the Queen contest, event directors, discussion on a bareback riggin, the crisis basket – which brought 1500.00 - and the SD kids not getting their All Around shirts and not being able to be in the picture.  He indicated that he will make sure to check and see that they have them in the future.  He also reported on the mandatory bull riding rule, shooting sports dress code committee, JH Nationals in Des Moines, scholarships received and the scholarship quilt donation.  Patrick indicated to Ann that we do not have to pay into the scholarship fund next year, and that SD has a $1400.00 balance in that account.  Watertown Regional Rodeo representative Anita Bach stated that the regional qualifying rodeos that donated the quilt were very disappointed in the results of the donation for that item in the foundation scholarship auction, and that they most likely will not be continuing that effort.  The National Team picnic was briefly discussed and those that organized it wanted to serve beef at the picnic, since it was sponsored by the Buckaroos.  Digger donated the difference of $500.00 in expense from the sponsor account so that beef could be served.  Patrick covered much JH discussion at this time.

Next Patrick indicated that the 2014 South Dakota National Team shirts were not in compliance with the use of the NHSRA logo.  He reported that he had been notified of this at the NHSFR in Rock Springs, by James Higginbotham and Austin White, from the NHSRA.  Much discussion followed.  Members at the meeting asked Patrick when he had been made aware of this and why he had not brought it to the SDHSRA Board’s attention before this time?  He said it was in July at Rock Springs and that he felt nothing could be done until the fall executive meeting of the NHSRA.  Members voiced their opinion that the Board and Digger should have been made aware of this immediately, so that the item could have been dealt with before this time.  Much discussion followed.  Patrick indicated that SD was now on probation because of this, and that the details would be discussed by the NHSRA at their fall executive board meeting.  He indicated that he will not be at the meeting.  Casey Cowan asked what the consequences of the situation would be, and they are not known at this time.  Each state needs to get bids from National Sponsors for award prizes of Tod Slone Saddles, Gist buckles, and Carroll coats.  We have been in compliance with this stipulation that last two years.  Lois Taylor asked Patrick what the consequences of probation were, and no answer was given.

As a result of this situation a Motion was made by Digger, 2nd by Lance that the National Director will be in direct contact with the SDHSRA President and Vice President on communications between the NHSRA and the National Director.  And that if needed, they will report back to SDHSRA PR Director Digger Rutten so that he may assist in correcting the problem.  MC unanimously.

 The matter of the JH verbiage to be included in the SD by-laws was discussed next.  Patrick indicated that many times the JH organizations have gotten their respective High School organizations in trouble at the National level.  SDHSRA has submitted their by-laws twice with JH verbiage and they have been rejected.  President Barry Knippling asked Patrick if he had been in contact with the SD JH Board to have them change their meeting date or time, so he could attend, as he was asked to do at the State Finals Director’s meeting?  He indicated that he had not.

Motion by Clay, 2nd by Paul to table the issue until an acceptable example that would be approved is available.  MC unanimously.

Motion by Lance, 2nd by Todd to accept the National Director report as presented.  MC.

Old Business:
The first item of old business on the agenda was the Reined Cow Horse competition.  Barry has been meeting with Frank Kenzy and has put much time into this event.  His suggestion is that SD choose option 2.  Discussion on RCH judges, when it should be held, and specific contest costs and venues were discussed.  Options for venues could be at the Regional Qualifying rodeos or in conjunction with the SD Reined Cow Horse competition at the Black Hills Stock Show and Rodeo.  Pros and cons were given for both and members at the meeting had questions.  They were answered if the answers were known.  The option 2 wording was interpreted differently by many, as to how many contests needed to be held.  Patrick phone Executive Director James Higginbotham several times during the meeting and he indicated that we would need to have three competitions per qualifying region, and one at State Finals.

Motion by Clay, 2nd by Lance that SD choose option 2 for the Reined Cow Horse competition, and that Ann submit the form to the NHSRA as such.  MC.  President Barry Knippling will get in contact with James to make sure that we are interpreting option 2 correctly.  The Board thanked Frank Kenzy for his time and effort in helping the Board with this new event.

The SD JH Rodeo President, Jess Brewer, was there to give the JH report.  The SD JH had 106 members this year, 22 members more than in 2013.  He feels that with the addition of the BB, SB and Steer Riding events that the JH membership will increase next year.  He attended Nationals with the team and it went well.  The JH will be meeting after lunch today to elect officers and make plans for the coming year.
At this time President Barry Knippling ordered a 45” recess for lunch.

President Barry Knippling ordered the meeting back in session at 12:45 pm.

New Business:
The first item of new business were the by-law changes presented.  There were two by-law changes submitted by the deadline, both by Vice President Paul Sundermann.  Paul explained the by-law changes and discussion was entertained.  The number of votes that the host committee receives is not specifically covered in our by-laws at this time, and has been up to interpretation.  Ann reported that the number has changed back and forth through the years, as indicated in the minutes of SDHSRA meetings.  A ballot vote was taken on the two following by-law changes.

ARTICLE IV  OFFICERS, DUTIES OF OFFICERS, TERM OF OFFICE  Section 4:
The contestants in each region shall elect three officers/delegates to represent them at the South Dakota High School Rodeo Association State Finals Rodeo (“State Finals Rodeo”).  The contestants shall elect a President, a Vice-President and a Secretary at the State Finals Rodeo for a term of one year.  Contestant officers and the state queen shall be members of the Board of Directors and, collectively, shall have one vote.
 CHANGE TO READ:
The contestants in each region shall elect one delegate to represent them.  These delegates will be elected at the regional qualifying rodeos.  At the South Dakota High School Rodeo Association State Finals Rodeo (“State Finals Rodeo”) the contestants shall elect a President, Vice President and a Secretary – for the term of one year – from the chosen representatives.  Contestant officer delegates and state queen shall be members of the Board of Director’s and, collectively, shall have one vote.
By-law passes by a 2/3 majority vote of adult members present.

ARTICLE V  BOARD OF DIRECTORS
A.  There shall be a Board of Directors of the Association, which shall consist of not less than four (4) nor more than thirteen (13) adult directors.  Each region shall elect two Director’s from their Region.  One director at large shall be elected from the two (2) Eastern regions by association members of the regions and one director at large shall be elected from the two (2) Western regions by association members of the regions.  Contestant officers and the state queen shall be members of the Board of Directors and, collectively, shall have one vote.  The National Director shall be a member of the Board of Directors.  The host site of the State Final Rodeo shall appoint three directors and, collectively, shall have one vote.  Directors for the host site may not vote on the selection of any regional or state rodeo host site.
The by-law change fails by a 2/3 majority vote of adult members present.

Lynn McNenny, saddle award chair, presented the bid that he had received for the 2014 award saddles from Triple R Tack.  Representatives from Triple R Tack, Jim and Pam Tiltrum, were present to entertain questions.  Discussion was held and they were thanked for their presence.  Lynn also indicated that he will be getting a bid from Tod Slone Saddles as well.  Motion by Dan, 2nd by Lynn to accept the bid from Triple R Tack for Cactus Saddles at this time.  MC.  Lynn will get a bid from Tod Slone Saddles and be on contact with the Board on that bid.  Rex spoke about the saddle cut outs that possibly could be purchased and placed in those businesses that want to display the saddle that they are sponsoring, if they want them.  He will check into a manufacturer and price of those cut outs.

The place and time for the Mid-winter Directors Meeting was designated to be at the Red Room in the Rapid City Civic center at 9:00 am MST on 1/31/2015.

The next item on the agenda was the Host Site consideration for the 2016-2017 SD State Finals High School Rodeo.  Ann reported that Mitchell, Huron and Deadwood had all requested information on bidding for the site, and all had declined at this time.  They all want to receive information the next time it is up for bid.  Clay Birkeland, Host Site representative from Belle Fourche spoke on Belle Fourche’s behalf.  He indicated that Belle Fourche would like to host the competition again, and voiced a concern about the number of contestant’s.  He feels that the numbers are hard to work with in securing the number of timed event cattle needed.  Options were discussed and the Board took no action on changing the State Finals qualifying process.  A tabulation of events from 2008-2014 was presented, and the contestant numbers have remained very similar.  The Reined Cow horse event is a concern, both the cost of the event and the time constraints in conducting it.  The Board also noted the concern.  Discussion was held as to what the cost of the event should be per contestant.  This price will be determined at the mid winter meeting, or by the Board before that, if it is necessary.  The financial statement that the host committee had presented was briefly discussed.  Ann questioned the decrease in sponsorship monies from 2010 by $10,000.00.  The host indicated that they had lost a major sponsor. Discussion was entertained that they possibly hire someone to secure sponsorships, and they have tried that.  In the end, after paying the person, they felt it was not beneficial.  Motion by Paul, 2nd by Ken to accept the host site consideration of Belle Fourche for the 2016-2017 SD State High School Finals Rodeo, to be held 6/22-26/2016 and    6/21-25/2017.  Motion carried unanimously.

The SDRA invite rodeo was discussed as the next agenda item.  Ann reviewed the communication that she has had with the SDRA and that they have changed their criteria and enter process.  The details were given and it will be posted on facebook and the website for the student membership.

At this time Janet Wright, who helped to coordinate the shooting sports competition last year, gave a summary of the 2014 contest.  SD sent 7 shooters to the National Competition.  Patrick Auer will be donating a 30-30 rifle to be used as a fund raiser for the 2015 competition.  Janet agreed that she would coordinate the shooting sports once again, and she thanked the Belle Fourche Host Committee for their help in the effort last year.  The Board thanked Janet for her interest and time in the shooting sports competition.

The regions broke in to separate locations to elect their regional representatives next.  Continuing as the East region Director is Paul Sundermann, the East region Secretary will be Carmen Jankord.  The SW Region will continue to have Dan Curr as their Director.  The NW Region elected Rex Lamphere as the NW Director, and the SW and NW Region collectively elected JD Mutchler to be the West Director at Large.

Next on the agenda were the regional qualifying rodeos financial reports.  They were reviewed and questions from the membership were entertained.  Questions on cutting judges were asked, and the judges are left up to the committee of each regional qualifying rodeo.  Ann indicated that she had been asked by several regions for the Board to consider the cost of the Reined Cow Horse competition when the entry fees are set.  Motion by Lance, 2nd by Rex to approve the regional qualifying rodeo financial statements as presented.  MC.

A brief update was given of the results of the SDHSRA competitors at the Omaha Challenge, who are there this weekend.

President Barry Knippling asked for any other matters that needed attention at this time.  PR Director, Digger Rutten, voiced his concern that Patrick, representing SD as its National Director, needs to be in contact with the SDHSRA President and Vice President on all correspondence with the National Office.  Patrick indicated that he would do so.

Motion by Lance, 2nd by Rex to adjourn the SDHSRA Annual Membership Meeting.  MC.

Seeing no other new business, President Barry Knippling declared the SDHSRA Annual Membership Meeting adjourned at 2:05 pm CST.

Respectfully Submitted,
Ann Sundermann,
SDHSRA Executive Secretary


SOUTH DAKOTA HIGH SCHOOL RODEO ASSOCIATION ANNUAL MEETING
September 28, 2013-10:00 AM CDT
Red Rossa Meeting Rooms
Pierre, SD

The meeting was called to order by President Barry Knippling at 10:00 AM.  The Pledge of Allegiance was led by the Student Officers.  There were no additions to the agenda and a motion was presented by Ken, 2nd by Patrick to approve the agenda as submitted.  MC

Roll call was taken by Executive Secretary Ann Sundermann, who reported the absence of Student  President Rickie Engesser, SW Region Director Lynn McNenny was absent and was being represented by Roby Auer and NW Region Director was absent with Rusty Foster taking his place.

There was a motion by Patrick, 2nd by Rex to approve and dispense with the reading of last meeting’s minutes.  Motion carried.

Secretary Ann Sundermann presented and explained the Financial Report.  She asked for any questions and there were none.  Motion by Kellie, 2nd  Patrick to accept the Financial Report as presented.  MC.

Next on the agenda was the State Finals Report.  The Host Committee representatives stated that the overall attendance was down this year, which was probably weather related to Saturday night.  The reported income was also down this year.  Clay thanked those Directors that went above and beyond for their help in dealing with all of the water in the arena.  They put more sand in the arenas and are looking at different bucking chutes.   The shooting sports buckles were discussed and the Host Committee had to pay for those buckles this year.  Motion by Paul, 2nd by Ken to reimburse the Host Committee for the cost of those buckles.  Motion by Rex, 2nd by Rusty to approve the State Finals Host Committee report, MC.
The Public Relations report, presented by PR Director Digger Rutten, was then covered.  Digger reported that there was an increase in sponsorships this year, and the addition of the National Team Shirt sponsor by Nagel Cattle Company.  He showed those in attendance the National Team Shirts and Coats.  Digger also reported that Drew Cowan, 2012 National Calf Roping Champion from SD was EVERYWHERE.  He collected posters, life size pictures, puzzles and other items and brought them to the Cowan Family and to the Casey Tibbs Center, to be placed in the High School Rodeo display.  He also brought a CD of the State Finals to the Casey Tibbs Center.  A Motion to approve the PR report was made by Ken, 2nd by Paul.  MC.

The Calendar Report was presented by Ann Sundermann for Donna Curr, Calendar Chairperson, who could not be here.    Ann reported the financial report for the year of calendar sales.  There was an increase in sales this year.  Discussion was held to stress to the contacts to not give 30 or 50 out at a time, so that everyone can get at least their minimum amount required.  Donna was commended on doing a wonderful job.  Motion by Todd, 2nd by Paul to accept the Calendar Report as presented, MC.  Donna would also like the calendar coats to be handed out at State Finals registration, with the calendar coat picture to be taken at the contestant’s meeting.  This will alleviate some of the confusion of the large number of people moving around during the Sunday morning awards ceremony.  No objections were cited.

The next item of business to be covered was the National Director’s report, presented by Patrick Auer.  Patrick reported that Digger and Ann went along with the team this year, and he thanked them for their help.  He told the membership that the crisis fund basket was the top seller this year, and thanks to Digger organizing those people to put it together, it was huge success.  The team placed 12th, the girls placed 15th, the boys team placed 11th and Shane O’Connell brought home the Bareback Championship.  He reported that the JH Finals vote was for Lebanon, Tennessee and that the Mid Winter Meeting will be January 20-25, 2013 in West Virginia.  Ann voiced concerns from the adult membership that had been brought to her regarding National Finals.  It was asked that Patrick try to improve on the following: 1) the number of Seniors that applied for scholarships was very minimal from South Dakota and for them to individually be made aware of those scholarships to be applied for 2) The golf carts and reserving more this year, possibly a preference for those people that have horses to carry feed and hay to 3) The style of dancing at the dances that was very offensive to the chaperones 4) to be made aware of the jackpots and workshops that are being held – possibly notification at the SD campground area.  Patrick said that he will do the golf cart process again this year, and will tell them we need more.  He was asked to bring up the dance concern at the national mid winter national meeting.   Motion by Rusty, 2nd by Rex to approve the National Directors report as presented.  MC.

The next item on the agenda was the Queen Coordinator report, as presented by Kellie Yackley.  The sponsors that she secures pay for the contest prizes.  SD Queen Natalie Prins did a wonderful job representing SD at Nationals.  Natalie placed in the top 10 in every category and had the top score in the test competition.  Ann stated that Natalie did a wonderful job representing South Dakota!  Motion by Rusty, 2nd by Brian to approve the Queen Coordinator report as submitted.  MC.

The last item of old Business was The Rodeo News magazine.  Digger explained that each member had received the magazine from January 2013 to September 2013, and they would like to renew that agreement with us.  Discussion was held and the cost was explained.  Rodeo News’ cost is 9.00 per member.  The membership stated that they like the magazine and the Student Officers said that they do read it, especially the “meet the member” section.  It was also brought up that The Wrangler, out of Wyoming, is a free publication.  We would need to finance $3000.00 of the cost to pay for it, and it is too late for it to be added to this year’s membership costs.  There was a motion by Patrick, 2nd by Ken to take the money out of the general fund and discuss the details at the winter meeting.  MC.  There was discussion on the exact amount to pay and after discussion was held there was a motion by Rusty, 2nd by Todd that the SDHSRA pay the cost of 10.00 per member, with a maximum of $5000.00.  MC.  Digger will correspond with Suria on this and explain that we would like the magazine for the publication to be mailed, one per household, not per member.

Seeing no other Old Business to be discussed, President Barry Knippling moved on to New Business.

NEW BUSINESS

The first item on the agenda under New Business was the saddle bids for 2014 State Finals.  Ann Sundermann, for SW Director Lynn McNenny reviewed bids that had been received from DD Western in Huron, Triple R Tack in Rapid City, and DeeTye Vet with Tod Slone saddles.  After reviewing the bids, comments were given by Triple R Tack.  They were the only business submitting bids that was present at the meeting.  Motion by Dan Curr, 2nd by Patrick to award the saddle bid to Triple R Tack for the 2014 State Finals.  Motion carried.  Triple R Tack was also thanked for their support  for sponsoring other areas at the State Finals Rodeo.  Rex indicated that he would need the AA Saddles sponsored by the Buckaroos for the winter meeting.

Chas Crago, SDJHR Secretary, was present to give the JH report, as the next item on the agenda.  There were a total of 86 SDJH members, and thirty seven 8th graders are moving up to the HS division this year.  Fund raisers were held and the Regional Contests were held at Springfield and Belle Fourche the first and second weekends of May.  State Finals was held in Belle Fourche Memorial Day weekend.  38 members went to JH National Finals in Gallop, NM.  The 2014 National Finals will be in Des Moines, Iowa.  Ann indicated that she needs the signature page of the JH Adult Officers right away, so it can be taken to the lawyer and the HS By Laws can be submitted to the NHSRA.  Paul thanked Chas for the JH Report and made a motion, 2nd by Rusty to accept the JH Report as presented.  MC.

At this time President Barry Knippling reviewed the submitted By-Law Change.  It was voted on by a ballot vote with the result being a unanimous yes vote of adult members.  The change will be made to read:  A special meeting of the Board of Directors may be called by the President or any member of the Board of Directors upon three (3) days prior (strike written and replace with notification) to each Director.  The notice shall specify the time, place, date, and purpose of the meeting.

The Regional Rodeo Host Bids were the next item of business.  The Regional Rodeo dates for 2014 are May 31 – June 1 for the first regional rodeo weekend and June 7-8 for the second regional rodeo weekend.  The East Region had bids submitted by Huron and Watertown.  Motion by Paul, 2nd by Todd to accept the Regional Rodeo locations of Huron and Watertown for 2014-2015.  The SW Regional had bids submitted by Wall and Sturgis.  Motion by Patrick, 2nd by Dan to accept the Regional Rodeo locations of Wall and Sturgis for 2014-2015.  The River Region had bids submitted by Winner and Ft. Pierre.  Motion by Ken, 2nd by Rex to accept the Regional Rodeo locations of Winner and Ft. Pierre for 2014-2015.  The NW Region had bids from Lemmon, Buffalo and Dupree. Representatives from each of the committees were there to present.  Buffalo reported that they have changed their ground and that they are not interested in a rotation of the three towns.  Lemmon reported on their assets and what they can bring to the regional rodeo.  They prepared and distributed a flyer highlighting the assets.  Dupree was not interested in a three town rotation without Buffalo doing so.  After much discussion and some questions to the committees, there was a motion by Rex, 2nd by Rusty to award the 2014-2015 Regional Rodeo Host Sites to Buffalo for the first weekend and Dupree for the second weekend.  Lemmon was thanked for their presentation and interest.

President Barry Knippling called a recess for a 45” lunch break.
Barry Knippling called the meeting back in session at 12:50 pm.

SDHSRA Queen Natalie Prins, presented her speech that she gave at National’s.  The speech was inspiring and Natalie received a round of applause for her presentation.
The insurance for the Regional and State Finals Rodeo was discussed as the next item of business.  Ann has been in contact with SPI, who is the only insurance carrier that can write a policy to the specifications of the NHSRA anymore.  Phil also commented on the policy and questions were addressed.  Ann will be in touch with the Regional Rodeos on more information regarding the insurance.

The cutting rule on switching horses was then covered.  Dan reported that according to the NCHA the contestants can switch horses at the regional rodeos for each contest, but that will take them out of the average.  They cannot do so at State Finals, because points are given on the average.  The only exception to this at State Finals would be if they have a vet release.  They can then use another horse which is there competing, from a person of the opposite competition – male or female.  The SDHSRA will accept this as a cutting ground rule for the upcoming 2014 season.

The Regional Rodeo draw was discussed in length.  It was decided that there does not need to be any revisions or clarifications to it at this time, and that it will stay as it has been.  The calves/goats will have an even amount of runs either placed on them or they will be the first ones drawn out for the next day.

The Shooting Sports Competition was next on the agenda.  Patrick indicated that they sell calendars.  All but one contestant  this past year was involved in rodeo as well as shooting.  It is not in the Host Site requirements for them to host the contest, as they have been doing.  They have also paid for the winner buckles.  Some of the States that bring shooters to Nationals have a separate Shooting Team, with sponsors other than their rodeo sponsors.  At this time there is no one willing to pick up the regional contests.  The membership asked if someone was willing to pick up the contest and organize it, along with the prizes (if any) and national team qualifier money.  There were no volunteers.  It was decided that it needs to posted on the website that the National Shooters who qualify will not receive National Qualifier travel money.  Digger received much negative response after this year’s contest from some of the Shooting Team’s parents.  The response was derogatory to him and the SDHSRA.  Motion by Todd, 2nd by Rex that the Board vote on whether the National Team Shooting Qualifiers receive a coat and a shirt.  A yes vote would indicate that they do receive such and a no vote would indicate that they do not receive such.   A vote was taken and with 6 yes votes and 8 no votes, the National Shooting Team Qualifiers will not receive a coat or shirt.  There was no change to the travel money disbursements so that stayed the same.  Travel money is provided to National Rodeo Qualifiers.

Next the Regions moved to various locations and elected Regional Directors.  The results are as follows:
Returning East Region Director  – Barry Knippling, Chamberlain;
Returning River Region Director – Brian Fulton;
New West Director at Large – JD Mutchler, Newell.
The Director’s will take office after the general membership meeting today.  Thanks were given to Tim Schaack, who is resigning from his SW Director term.

Ann reminded the membership of the SDRA Invite Extravaganza held for the SDHSRA competitors, which will be in Rapid City at the James Kjerstad Events Center on October 19th.
The time and place of the SD Mid Winter Director’s meeting was presented to be held February 1, 9:00 am MST, in Rapid City.

The Crisis Fund Basket that is donated at Nationals was the last item on the agenda.  Digger reviewed the history of the basket and discussion was held as to its success this year.  Motion by Kellie that ½ of the cedar chest is to be paid for out of the general fund and have out of the sponsor account, 2nd by Paul.  MC.  Motion by Todd, 2nd by Brian that the coordinator be the PR Director.  MC.

A brief update was given of the results of the SDHSRA competitors at the Omaha Challenge, who are there this weekend.
Seeing no other new business, President Barry Knippling declared the SDHSRA Annual General Membership Meeting adjourned at 2:35 pm CST.

Respectfully Submitted,
Ann Sundermann,
SDHSRA Executive Secretary


SDHSRA STATE FINALS DIRECTOR’S MEETING
JUNE 20, 2013
Roundup Rodeo Grounds, Belle Fourche, SD

The State Finals Director’s meeting was called to order by President Barry Knippling at 12:45 pm.  The minutes of the last meeting were presented by Secretary Ann Sundermann.  Motion by Kenny, 2nd by Patrick to dispense with the reading of the minutes.  MC.   The financial report was submitted by Secretary Ann Sundermann to those in attendance.  Motion by Lance, 2nd by Rex to accept the financial report as presented.  MC.
The first item on the agenda was the National Director Report, presented by Patrick Auer.  He reported that they have hired a new person to be The Times editor.  The site at Rock Springs for this year’s finals is going well.  He covered the golf carts – which he reserved 15 and will take care of the drawing for those at the National Qualifier meeting on Sunday.  Patrick asked for two delegates to attend the meetings when there.   Most of the Director’s indicated that if they were there and had to stay for the short go that they would be more than willing to go.  There was a question on the number of passes that Patrick could get to get others involved and helping.  It was suggested that we try to utilize the number of passes to our contestant’s benefit.  Patrick will get the Queen the information and items needed to reserve a spot for Team SD to sit in the grandstands.  He also reported that the NHSRA constitution had been moved to Colorado.
Ann asked for clarification on the process of assigning housing if there were not enough camp sites or rooms for our team.  It was decided that the Sr’s will have first preference, going down grade by grade from there.  Motel rooms were discussed, and Ann was directed to try to move the whole week of stays to the Americas Best, if possible.  If not, the room at the Comfort Inn will be kept, having to move for one night. 
Nest on the agenda Digger Rutten gave the PR Report.  The sponsorships have increased by $1500.00 this year and all have been very good to work with.  Digger reported that he gained some new sponsors for the National Team Shirts and that a couple other sponsorships were received recently.  The Grand Entry Procedure was briefly discussed.  A two way radio to use between the crow’s nest and the entrance gate was discussed and Rex said he would try to find one to use.  As Digger indicated when he took the PR Position, he would like to go to National’s to help the Team.  Motion by Paul, 2nd by Kenny to pay Digger the allotted money to work and attend HS Nationals in Rock Springs.  MC.
The Host Site reported that everything is good to go on their end and that Clay, Barry and Paul will make the decision on any weather related issues.  The Host Site was commended on the additions in the cutting arena area.  It was decided that the calves will be tied at 3:00 today, and all timed event stock will be run at the end of that event.  Tarin Hupp will run the extra goats and Tyra Bach will run the extra breakaway calves.  Dane, Ryan or Clay  will tie down the extra calves.  Short go will run in the same order as last year.  If there is a conflict between Team Roping and Barrels, the Team Roping will wait for them.  There is a gate to shut behind the barrel entrance if needed for horses having difficulty getting in the arena.  Barrel racers will exit the west gate.  The time limit to get in the arenas is up to the judge’s discretion, with a suggestion of two minutes.
Arena Personnel was discussed next and this is where everyone will be:  West Arena – Lance, Clay, Tim, Brian, Dan, Phil.   East Arena – Paul, Rex, Lynn, Todd.  Both Arena’s – Ken, Patrick, Barry. 
Someone is needed to call people up the alley in the boys arena and to keep those not up soon out.  Lance said he could do it Saturday night.
Rex reported on the Past Champions, five will be coming.  All will be announced and asked to stand during the Sunday morning awards ceremony.  Rex will rope off an area for them to sit and get them programs. 
The shooting contest was discussed and Patrick agreed that he would let each contestant know before the contest that if they qualify for Nationals, they will not get qualifier money.
Dress code was discussed and the contestants must be in official dress, within the chain link fence, one hour prior to the rodeo until the rodeo is complete.  Patrick voiced his opinion that the timers and secretary personnel should be in official dress.  There was a lengthy discussion.  Clay voiced his opinion that the timers are not in the arena, cannot be seen by the public and they are excellent timers.  He would hate to compromise the quality of the rodeo and enforce such a rule.  Kenny brought up the fact that the timers at the NFR are not in official dress.  Ann asked if they are in official dress at National HS Finals and Patrick replied “yes.”  Ann voiced her opinion that they all are not, and that the office is outside the chain link fence.  The discussion ended with no action being taken.
The amount of money to give to our National Team was discussed.  Ann gave the recommendation that she was comfortable with after paying the state finals expenses and near future expenditures.  Motion by Dan, 2nd by Clay, to provide each Rodeo National Team member $1400.00 to help with their expenses.  MC.  Motion by Rex, 2nd by Kenny to provide State Secretary Ann Sundermann $1400.00 to attend and work at National’s.  MC.   The amount of $1400.00 is more than each member has ever received.
Next on the agenda was the awarding of go round buckles.  They will be awarded at the start of the following performance, with the cutting buckles awarded during the cutting.  The short go buckles will handed out after each event.
Nominations were then taken for the Ariat Best Boot Forward award, a vote was taken and the awards will be presented to Jayci Lamphere and Tayte Clark.
Clay, Barry and Ann have had to research the dates of the 2014 State High School Finals.  The first day of June falls on a Sunday, and this will be the weekend of the first regional qualifying rodeo.  It is the first weekend after Memorial Day weekend.  Clay checked with the City of Belle Fourche and the 2014 State Finals will be held in Belle Fourche on June 18-22nd.  Our by-laws state: First Weekend in June-Saturday #1 Rodeo, Sunday #2 Rodeo, Second Weekend in June-Saturday #3 Rodeo, Sunday #4 Rodeo.
The annual meeting was covered next.  Motion by Lance, 2nd by Dan to have Ann reserve the Ramkota for the meeting, if available.  MC.  The meeting is September 28th at 10:00 am CST.
Seeing no further business to be covered, the meeting was adjourned by President Barry Knippling at 2:00 pm.

Respectfully Submitted,
Ann Sundermann
SDHSRA Executive Secretary


SDHSRA MID WINTER DIRECTOR’S MEETING
FEBRUARY 2, 2013
REDD ROOM, RAPID CITY CIVIC CENTER, RAPID CITY, SD

The mid winter Director’s meeting of the SDHSRA was called to order by President Barry Knippling at 9:00 AM MDT.  The Student Officers, led by Wyatt Andersen, led the Pledge of Allegiance.
Roll call was taken.  Kellie Yackley was absent due to illness, Sidney Carey was also absent.  Others attending representing Board members were as follows:  Ryan Thiel  for Clay Birkeland (ill), Anita Bach for Paul Sundermann and Brittany Eymer for Taylor Engesser.
Motion by Digger, 2nd by Rex to approve the agenda as presented, with no additions or corrections.  MC.
Motion by Ken, 2nd by Rex to dispense with the reading of the minutes, MC.
The Financial Report was presented by Executive Secretary Ann Sundermann.  Brief discussion was held and Ann answered questions.  Motion by Lance, 2nd by Dan to approve the Financial Statement as presented.  MC.
Next on the agenda was the PR Report, as presented by PR Director Digger Rutten.  Digger reported on sponsorships.  We have lost a couple due to their company’s restructuring, but they are in place for this year.  He would like to find a trailer sponsor for the use of one year for the AA cowboy and AA cowgirl, and is working on it.  The pole bending logo sponsor, as recommended by Lynn McNenny, is also being negotiated.  As was discussed at the annual meeting, things that we as a state can do to improve on at Nationals, were discussed.  The cutting and people helping to turn back in the cutting, Banners being hung – coordinated by Patrick ahead of time, and whether the National Finals is a two man job were addressed.   Members of the Board expressed their opinion that it would be most beneficial for us to send two people, if the finances indicate we can do so.  The National Guard of Chamberlain would like to buy t shirts for the VB players that won the VB tournament at Nationals last year.  Barry will coordinate this.
The National Director Report, presented by Patrick Auer, was the next item of business.  He reported on the bylaw rejection by the NHSRA executive committee.  We need to have a signature page and make reference of the JH by laws in the HS by laws.  The discussion of the word “June” and what if there was a natural disaster was brought up.  It would take a bylaw change presented to our Board to make the change, according to our bylaws, to delete the word June.  This information, along with our other rules and regulations will be brought to our attorney for review and suggestions by Paul, Ann and Todd.  Dan Curr did an excellent job in presenting the rule change that he submitted.  It was passed, and beginning in 2014 we can take our short go contestants to the short go by 10 in points, and 5 in the average.  Thank you, Dan, for taking the initiative to do this.   Discussion was held on how we were made aware that other states have not been following the point system guidelines, as written in the NHSRA rule book.  The NHSRA Board is aware of this as well.  James indicated to Patrick that that we will be ok with our State Finals dates this year, but it may come up in the future.  James asked Ann to talk to him about the dates and when they discussed it and looked at their calendars, he said that if we had the information to the NHSRA office by Wednesday 6/26, “it would be ok and they would leave us alone.”  The site committees for the JH Nationals presented at the winter meeting, among them being Huron, SD.  They have picked sites to visit, and the issue will be addressed again at the National meeting in July.  Patrick mentioned a rodeo for certain states and several Directors asked him to get the information to the Directors and/or Ann so they could all find out more information.  Patrick indicated he would do so.
The Queen report was the next item on the agenda.  This was presented via speaker phone by Queen Coordinator Kellie Yackley, as she was home ill.  Elsie Fortune, SDHSRA reigning queen, reported on activities she had participated in.  Dianna Melvin asked her if she would like to participate in a legislative function.  Dianna will be in touch with Elsie on that function.  Kellie reported that she is working on sponsorships and that there were no changes regarding the National contest this year.  She found out more information about the Queen’s auction basket for the state.  Kellie indicated that she thought it would be beneficial to send someone to go to Nationals for the first part of the week to help the Queen.  The new chaps are finished and Elsie showed those at the meeting.  Kellie asked for judge suggestions and the following were provided:  Kellie Cover, Roy Lemmon from Eagle Butte, Cathy Pirrung from Hartford and Levi Grimes.

Old Business
Donna Curr reported on the Calendar Sales.  Donna said that we are up 180 calendars sold from this time last year.  Calendar Sales are going well, and the prize colors and selections will be picked later today.  Donna presented a current Calendar Sales Financial Statement, which was reviewed by the Board.  Motion by Lance, 2nd by Ken to accept the Calendar Report as presented.  MC.

State Finals Committee Reports:
The Host Committee reported on State Finals as the next item on the agenda.  Phil Kissack indicated that Ty Dean has been asked to be the announcer, and he has been made aware of his duties, including announcing the two arenas.  The sound person will remain the same as last year.  The photographer will be Alisha Barry with Chutin Flicks.  Her contract was addressed and the Host Committee indicated they were not willing to sign a contract.  Frustration was voiced on the huge loss of money to the association in regard to calendar sales if there is an issue with the photographer.  Ann asked that she be made aware of the photo certificates that are given as prizes.  There was a motion was made by Dan, 2nd by Todd to have the Board secure the photographer contract for this year, with contract signing by the Host Committee to be re-evaluated at the annual meeting in September.  MC.  Barry will make the contact with Alisha, and refer her to Ann.  A scoreboard for the girls’ arena was discussed and Phil will look into this option.  Ann discussed her frustration with the program production last year and indicated that it could not be completed that way again.  There was a suggestion of a stick horse contest for the children during the Finals.  Kerbi indicated that they did have one.  It was suggested that it be placed on the schedule and that it be held in the Girls Arena, Arena conditions pending.  The student officers were asked if they would like a “theme” for some or one of the Grand Entries at State and they were instructed to talk among themselves and report back.  They later reported to Ann and Digger that they would like to do a breast cancer awareness in conjunction with “tough enough to wear pink,” including a registration and prize drawing.  They also mentioned the possibility of honoring those involved with high school rodeo that are no longer with us, due to breast cancer.
The Director’s covered the contracts that they had secured.  Anita Bach, reporting for Paul, stated that the Girls Arena Judges, as secured by Rex and Paul will be Mike Steiger and Chuck Christman.  Lance reported that he and Ken had secured Boys arena judges to be Wade Berry and Chuck Maher.
 The Rough Stock Committee of Lance and Ken reported that stock selection had not yet been made.  Ken asked that the Host Committee check the chute gate slides.  Housing of the stock and waterers were also discussed.
 The Timed Event Stock selection committee of Brian and Tim reported next.  Tim reported that he had secured a bid from Kirk Kinghorn of Buffalo, Wyoming for the BK and TD calves at $15.00 per run.  The TR cattle would be $16.00 per run.  These cattle and calves would be at the College Finals and the Wyoming Finals.  Brian indicated that he had talked to Jace Melvin, who would bid everything for $18.00 per run.  Delbert also would like to bid the calves and steers, provide the help needed for them and guarantee that they would be fresh and prepared for $25.00 per run.  Allen Good will provide the SW Steers for the same price as last year.  There was discussion on the penning of the calves at the South end of the arena.  The Host Committee will work on this, and the pros and cons were discussed.  The possibility of penning them there during the perf and penning them at night back in the shade on the north end may be an option.  Motion by Lance, 2nd by Lynn to allow Tim and Brian negotiate the TE stock contract by March 1st.  MC.
Ken had talked to John Hight about the Goats and he would like to bid them for the same money per run as last year.   Anita Bach reported that Marvin Maude had contacted Paul and would like to bid them as well.  He had also spoke with Dan Curr.  Discussion was held on the two contractor’s and the number of goats they had,  the preparation of those goats, and making sure that none of the goats are being mistreated in any way.  Motion by Patrick, 2nd by Rex to allow Ken to negotiate the goat contract by March 1st.  MC.
Phil has secured the cutting cattle contract with Clay Crago for $15.00 per run,  plus trucking of $300.00 per loads – 3 loads.
Arena Director’s were covered as the next item of business.  They will be as follows: Boys Arena TE – Brian, Tim      Boys Arena Rough Stock – Lance
Girls Arena – Paul     Cutting Arena – Dan
Next on the agenda were the saddle sponsors.  All sponsors are in to Ann except the TR Heeler and the Pole Bending saddle.  Patrick indicated the TR Heeler is ok to order.  Some of the saddles are in to be taken to the sponsors.  Lynn spoke about displaying the saddles and saddle racks during the Finals at the grounds and will work with the host committee to prepare some type of venue to do so.
Nominations were then taken for Pick up Men.  Nominations were presented for Kirk Schuelke and Shayne Porch.  Anita indicated that Paul had spoke with them both and that they were both willing to come.  Motion by Dan, 2nd by Phil to accept the nominations of Kirk and Shayne for Pick Up Men.  MC.
Nominations  were taken for Bull fighters.  Nominations were presented for Cooper Waln, Dustin Evenson, Jeremy Wells and Phil Kafka.  Motion to cease nominations was made by Patrick, 2nd by Todd.  MC.  Ann indicated that Cooper had called her and expressed interest for himself and Phil Kafka to fight, Paul has contacted Dustin Evenson as well.  A ballot vote was taken and the contracts will be presented to Cooper Waln and Phil Kafka.
The Past Champions contact for State Finals was discussed next and Rex Lamphere indicated that he is working on this from the years 1963 and 1973.  If anyone has any of their email addresses, it would be helpful.  He feels that there may be more people there this year.
Prizes for State Finals were reviewed and will remain as last year, with go round buckles given for 1st place and photo certificates given for go round awards 2nd – 4th place.  The National team placers 1-4, will receive a buckle for champion and reserve and breast collars for 3rd and 4th place.  The National Team 1st place finishers will receive a saddle rack constructed by Cow Creek Cedar and the champion saddle.
As a reminder only, the following people were assigned specific duties at the annual meeting:  Inspection committee for Rough Stock – Lance, for Timed Events – Brian, Tim, and for Cutting – Dan.
Other State Finals Discussion included the Security gate person, back pen help and State Finals packets.  The security person needs to have a list of contractors/people who are allowed to park back there.  Ann also suggested that the registration money count be completed by two people because of the large amount of money being handled.
Additional Old Business was the cutting short go time.  It is during the hottest part of the day.  It was agreed that the cutting short go should be moved to 6:00 pm, and the Queen interviews would have to be moved up to 9:00 am, to allow horsemanship to be before the cutting short go.  Host Committee will revise the schedule.

New Business:
The first item covered under New Business was the National Meeting Summary from the Director’s that attended.  Brian, Barry, Dan, Lynn, Kellie and Ann attended as Directors.  The general consensus was that it went well, and we did not have to move our State Finals dates.  A Thank you was expressed to Kellie and Ann for compiling the proposal of information for South Dakota.  Many good contacts were made from other states.  We were made aware of the fact that other states are not following the NHSRA rule book in the area of scoring.  Barry has checked by laws from other states and some have just copied the NHSRA rule book.  Ken thanked everyone who attended for taking the time to do so. 
Next on the agenda was the Insurance Requirement update.  Phil and Ann have been working on this.  Ann has tried to get copies of the insurance policies from all the point qualifying rodeos, but does not yet have Winner, Sturgis, Buffalo or Wall’s insurance documents.  Ann will send them in and let the NHSRA say what changes need to be made, then send them back to the Qualifying Rodeos. 
There was a motion by Ken, 2nd by Rex to approve the 2013 Regional Rodeo Contestant Entry form.  MC.
Regional and Practice Site Rodeo Applications were presented, signed by the corresponding Director’s and accepted. 
Persons of the Year were covered as the next item of business.  Nominations were taken for past Director Rod Kusser, Betty Lou Kost from Eagle Butte, Kenny Brown from Hermosa and Jerry and Sue Golliher from Belle Fourche.  Motion by Todd to cease nominations, 2nd by Lance.  MC.  Motion by Lance to accept those presented as Persons of the Year, 2nd by Patrick.  MC.
Region Transfers were looked at next and reviewed.  Those not having an approval but indicating wanting to transfer will be notified by Ann.  They are Dalton Lessert and Ta Te Fortune.  Motion to accept all other Region Transfers was made by Patrick, 2nd by Lance.  MC.
At this time President Barry Knippling recessed the meeting until 12:30 for lunch.
The meeting was called back to rodeo by President Barry Knippling at 12:30 pm.  First on the agenda was the report from Lacey of Rodeo News.  Siri Stevens was here last year presenting her proposal to use Rodeo News as the newsletter publisher for the SDHSRA.  She has arranged for sponsorship to cover the cost difference between our cost of production and the annual membership fee of the magazine.  Motion by Lynn, 2nd by Lance to accept the Rodeo News as the newsletter publication for the SDHSRA, to be reviewed in September at the annual meeting.  MC. 
Director shirts were discussed, specifically the availability of the printed shirts – which are no longer available.  Motion by Patrick, 2nd by Todd to purchase each Director two solid color shirts.  MC.  Ann will be taking care of this order. 
At this time the Calendar and National Team Prize Selection Report was given.  The student officers, guided by Donna and Digger reported on their selections of jackets, shirts, t shirts and sweatshirts.  This prompted a discussion of the availability of the Directors to purchase a National Team or Calendar Coat.  Motion by Patrick, 2nd by Lance and Rex to pay $35.00 toward the purchase of a coat , if any Director would want one.  MC.
Other New Business attended to was a vendor sponsor that Digger has obtained, wanting a 20x20 space.  Digger and the Host Committee will work on this.
Prairie Productions (Tia Jandreau) has indicated that she may be interested in doing a televised broadcast of the 2013 Regional Qualifying Rodeos.  She has not yet secured a source or any details, but wanted the Board to be aware of the possibility.  At his time, due to the lack of details, no action was deemed necessary.
A thank you needs to be sent to Mitch Mahoney for sponsoring the software update for the point system changes.  Tim will get Ann the address and she will take care of this.

Lynn reported that at the meeting in Ft. Worth the Executive Council voted to move the incorporation of the bylaws from South Dakota to Colorado.  After some discussion, it was decided that this item needs to be brought to the attention of our attorney to get an opinion.  There was also discussion of some states being “grandfathered” in to the NHSRA as a founding state.  It is not known where this documentation would be or is.

At 1:15 pm the Board went into Executive Session to discuss a contract matter.  The Board came out of Executive Session at 1:40 pm.
Seeing no other business to attend to, A motion was made by Rex, 2nd by Patrick to adjourn.  MC.  The meeting was adjourned by President Barry Knippling at 1:45 pm.

Respectfully Submitted,          

Ann Sundermann
SDHSRA Executive Secretary


SOUTH DAKOTA HIGH SCHOOL RODEO ASSOCIATION
ANNUAL MEETING AGENDA

September 29, 2012-10:00 AM CDT
Ramkota Ampitheater
Pierre, SD

The meeting was called to order by President Barry Knippling at 10:05 AM.  The Pledge of Allegiance was led by the Student Officer’s.  There were no additions to the agenda and it was approved as submitted.

Roll call was taken by Executive Secretary Ann Sundermann, who reported the absence of Student  President Taylor Engesser, Jayci Lamphere sitting in her place; Student Secretary Wyatt Andersen was absent.  Host Site representative Kerbi Thiel was absent, and Mark Thiel was present in her place. 
There was a motion by Lance, 2nd by Ken to approve and dispense with the reading of last meeting’s minutes.  Motion carried.

A point of order was called for by President Barry Knippling, to address the Host Site Committee representatives.  Due to the resignation of Faye Pelster and Deb Steele, the Board has appointed Clay Birkeland and Phil Kissack to fill these positions.  This was addressed at the August Board of Directors meeting in Pierre.
The Calendar Report was presented by Donna Curr, Calendar Chairperson.  Donna reported the financial report for the year of calendar sales.  There was an increase in sales this year.  Discussion was held to stress to the contact to not give 30 or 50 out at a time, so that everyone can get at least their minimum.  Donna was commended on doing a wonderful job.  Motion by Rod, 2nd by Paul to accept the Calendar Report as presented, MC.

Next on the agenda was the State Finals Report.  The Host Committee representatives stated that the attendance of the Short Go was down this year, which was probably weather related.  The announcer, who was secured last minute, was briefly discussed.  They asked for questions from anyone else and the following questions were addressed: Can the calves in the Girl’s Arena be penned at the south end, to help them run that way?  It was talked about and noted that the shade is at the north end.  The availability of stalls was questioned and Ann and the Host Committee stated that there has been very few complaints the last two years, and that for a brief period of time until the cutting is over, there may be a wait for stalls to open up.    An extra flagger in the Girls Arena was discussed and it was decided that the personnel is sufficient at this time.  It was suggested that both Arenas utilize at least one PRCA Judge, if at all possible, as the athletes deserve this expertise at this contest.  Tim commended the Host Committee on a wonderful State Finals Production.  Motion by Ken, 2nd by Rex to approve the State Finals Host Committee report, MC.

The Public Relations report, presented by PR Director Digger Rutten, was then covered.  With his first year complete, the sponsorships have remained mostly the same, and he has a few new sponsorships in the works for next year.  Digger passed out a sheet that had items presented to him from adult members and members of the association in reference to National Finals.  Tim commended Digger on the fantastic job he did at National’s of promoting SD team support among the members and being in touch with all of the contestants and their families.  Digger suggested that the SD Queen, when she gets to Nationals, should put the SD banner up in the stands because she is there earlier than many others.   National Director, Patrick Auer, will coordinate this.  Motion to approve the PR report was made by Lance Lesmeister, 2nd by Paul.  MC.

Secretary Ann Sundermann presented and explained the Financial Report.  She asked for any questions and there were none.  Motion by Kellie, 2nd  Rod to accept the Financial Report as presented.  MC.

The Regional Rodeo Financial reports were then presented as submitted.  Motion by Clay, 2nd by Phil to accept the Regional Rodeo Financial reports.  MC.

The next item of business to be covered was the National Director’s report, presented by Patrick Auer.  Patrick reported that SD won the VB tournament, did well in the Trap Shoot and he announced the scholarship winners.  He told the membership that the quilt donated by the Winner and Watertown Regional Rodeos was a huge success.  Members from the membership brought up a concern about reserving the golf carts.  They were all rented by the time our National Team was decided this year.  Some people did get a cart later in the week.   Adult member Shorty Engesser suggested that Patrick rent golf carts, and pay for them at least one month ahead of time this year, then collect the money from those needing them.  The Board agreed this would be a great idea.  Anita Bach stated that the whole experience was a very positive one and her family felt fortunate to be there.  The campground activities organized by Digger was a great asset.  Wade Nelson had a concern about the process to check horses out when leaving.  It was agreed by those at the meeting that if possible, next year, the same campground or the one up behind would be good campgrounds to be placed in.  Board representatives Lynn McNenny, Tim Schaack, Digger Rutten and Ken Lensegrav, along with Patrick attended the National meeting.  The issue of the NHSRA having a mandatory date to have each state’s State Finals contest completed by was brought up.  It will be on the agenda at the winter meeting in Ft. Worth.  The National Director from Montana spoke about his concerns with the date change, as did Patrick.  Motion by Lance, 2nd by Clay to approve the National Directors report as presented.  MC.

The next item on the agenda was the Queen Coordinators report, as presented by Kellie Yackley.  She reported that the coronation was held on foot, instead of horseback, in the arena this year.  The sponsors that she secures pay for the contest prizes.  SD Queen Elsie Fortune did a wonderful job representing SD at Nationals.  Elsie was asked her opinion on the National Contest and she said it was much different than she expected, but very fun.  Elsie and Kellie are proposing to have a new set of chaps made for the Queen contest, to pass on to the new 2013 SD State Queen next year.  The Board agreed that this would be a good idea, and Kellie and Elsie will handle the details.  It was suggested to possibly send someone along with the Queen to the National contest to help them that first weekend.  Motion by Rex, 2nd by Lance to approve the Queen Coordinator report as submitted.  MC.        
Seeing no Old Business to be discussed, President Barry Knippling moved on to New Business.                                                                                                                                                         
NEW BUSINESS

The first item on the agenda under New Business was the saddle bids for 2013 State Finals.  SW Director Lynn McNenny reviewed bids that he had received from DD Western in Huron, Triple R Tack in Rapid City, and DeTye Vet with Tod Slone saddles.  After reviewing the bids, comments were given by Triple R Tack.  They were the only business submitting bids that was present at the meeting.  Motion by Dan Curr, 2nd by Clay Birkeland to award the saddle bid to Triple R Tack for the 2013 State Finals.  Motion carried.

The State Finals date change, as possibly indicated by the NHSRA, was covered next.  Barry explained what had happened first of all at the meeting in Gillette in 2011, at the winter meeting in 2012 in Denver, and what had transpired at the meeting in Rock Springs.  In Denver at the 2012 winter meeting those speaking about it at the Rules committee meeting indicated that it was an office issue, with problems occurring because of the conflict with the timing of JH National’s.  Suggestions were offered to help aid in the speeding up the NHSRA receiving the National Finals paperwork by some of the states present in the meeting.  At the meeting in Rock Springs it was indicated that the housing placement is a problem with those states having a later State Finals.  A lengthy discussion entailed.  Those items covered were the issue that we have never been told what the issue is, exactly, so that we could possibly work with the NHSRA in solving the problem.  Who will vote on the rule proposal and when the vote will take place were covered.  Tim stated that it is possibly time to get legal advice and proceed with that guidance.  It was stressed by the Board, that Patrick as our National Director, must effectively communicate our concerns in the Rules Committee meeting at the meeting in Ft. Worth.  The conference/meeting will be held beginning 1/21/2013.  A committee of Barry, Patrick, Dan and Lance will proceed with a plan to communicate South Dakota’s concerns with the date change.    Kellie offered to put a professional appearing packet together, with the information she receives from the committee.  She would need the information by December 15th.

Shorty Engessor, SDJHR President, was present to give the JH report, as the next item on the agenda.  There was a total of 78 SDJH members, and thirty three 8th graders are moving up to the HS division this year.  Fund raisers were held and the Regional Contest’s were held at Springfield and Spearfish the first and second weekends of May.  State Finals was held in Spearfish Memorial Day weekend.    35 members went to JH National Finals in Gallop, NM, and SD had two National Champions.  The 2014 National Finals will be in Des Moines, Iowa.  Paul thanked Shorty for the JH Report and made a motion, 2nd by Lance to accept the JH Report as presented by Shorty Engessor.  MC.

The next item of business were the National Director and Queen Coordinator job descriptions.  Paul and Kellie worked together on the two job descriptions and presented them to the Board.  Brief discussion was held and any questions presented were answered.  Motion by Lance, 2nd by Ken to approve the National Director job description.  MC.  Motion by Tim, 2nd by Dan to accept the Queen Coordinator job description.  MC.

At this time President Barry Knippling recessed the meeting for a 45 minute lunch break. Barry Knippling called the meeting back in session at 12:45 pm, and thanked outgoing Director Rod Kusser for all of his years of service and dedication to the SDHSRA.  Cupcakes and coffee were had by all.

SDHSRA Queen, Elsie Fortune, presented her speech “Courage” that she gave at National’s.  The speech was inspiring and Elsie received a round of applause for her presentation.
Next the Regions moved to the hall and elected Regional Director’s.  The results are as follows: East Region Director at Large – Todd Bach, Watertown;  Returning NW Region Director – Lance Lesmeister;  Returning River Region Director – Ken Lensegrav ; Returning SW region Director – Lynn McNenny.  The Director’s will take office after the general membership meeting today.

The next item on the agenda was a proposal by Dan Curr to propose a rule change at the winter meeting in Ft Worth in January, 2013 that would read as follows: 
2012-2014 NHSRA Rule Book, p. 34, number 12, currently reads: The accumulative point system must be used by States/Provinces as an eliminating point system through the Go-Rounds at District/State/Province finals to determine top position to compete in final go-round.
Proposed change is to replace the word “must” with the word “may”, to read: The accumulative point system may be used by States/Provinces as an eliminating point system through the Go-Rounds at District/State/Province finals to determine top position to compete in final go-round.
Motion by Dan, 2nd by Tim to have Dan submit the rule change through National Director Patrick Auer to the NHSRA by the deadline set by the NHSRA.  MC.

The point system proposals were covered as the next item of business.  Allen Good presented his proposal that had been previously mailed to the members of the Board.  Discussion was held and Tim indicated that any changes he had been considering had been covered in Allan’s proposal.  The awarding of average points would go back to after three rounds.  Elsie Fortune indicated that she thought that our State Finals should be worth more points because it is a higher level of competition, the other student officers agreed. Rusty Foster and Wade Nelson presented their proposal and discussion was held on it as well. 
The proposals will be voted on in the Director’s meeting immediately following the General Membership meeting.

Motion by Paul, 2nd by Ken for the Host Site renewal consideration for Belle Fourche to have the State High School Finals in 2014 on June 25-29, 2014 and in 2015 on June 24-28, 2015.  Discussion was held as to when the bid and the two year renewal took effect.  The formal bid was taken in 9/2010 for years 2012 and 2013, with a renewal for a two year period in 2014 and 2015 to be granted in 9/2012.  Mark asked Ann to clarify this information and report of any changes differing from those discussed.  MC.

Ann reminded the membership of the SDRA Invite Extravaganza held for the SDHSRA competitors, which will be in Rapid City at the James Kjerstad Events Center on October 20th.

The time and place of the SD Mid Winter Director’s meeting was presented to be held February 2, 9:00 am MST, in Rapid City.  This will be the weekend after the date as it has been in the past, because of the duplicate time conflict of the NHSRA winter meeting in Ft. Worth.

Seeing no other new business, a motion was made by Rod, 2nd by Lance to adjourn the 2012 Annual General membership meeting.  MC. 
President Barry Knippling declared the SDHSRA Annual General Membership Meeting adjourned at 2:20 pm CST.
Respectfully Submitted,
Ann Sundermann, SDHSRA Executive Secretary


SDHSRA STATE FINALS DIRECTOR’S MEETING
JUNE 21, 2012  Roundup Rodeo Grounds, Belle Fourche, SD

The State Finals Director’s meeting was called to order by President Barry Knippling at 12:45 pm.  The minutes of the last meeting were presented by Secretary Ann Sundermann.  Motion by Paul, 2nd by Rex to dispense with the reading of the minutes.  MC   The financial report was submitted by Secretary Ann Sundermann to those in attendance.  Motion by Rex, 2nd by Rod to accept the financial report as presented.  MC
The first item on the agenda was the National Director Report, presented by Patrick Auer.  He reported that they have hired a new person to be the Times editor.  They are working on asking Gillette if they are interested to host National Finals in 2016-2017.  The site at Rock Springs for this year’s finals is going well.  The Coal and Oil Industries are helping to fund the Rodeo and have offered their employees as volunteers.  Patrick reported he had heard of no shortage on getting volunteer help.  Patrick asked for two delegates to attend the meetings when there.   Most of the Director’s indicated that if they were there they would be more than willing to go.  There was a question on the number of passes that Patrick could get to get others involved and helping.  Ann clarified the number of passes that could be asked for from the National Packet.  It was suggested that we should write down as many names as allowed.
Ann asked for clarification on the process of assigning housing if there were not enough camp sites or rooms for our team.  It was decided that the Sr’s will have first preference, going down grade by grade from there.  Ann has been working with Erika Koshar, the Housing Director in Rock Springs and she has been very helpful. 
Nest on the agenda Digger Rutten gave the PR Report.  The sponsorships have remained the same as last year and have been very good to work with.  We have Frisbees to toss out from RCC Western, the Queens will toss them.  Digger asked for help in hanging and taking down banners, and with the Grand Entry, if you aren’t already busy.  The Grand Entry Procedure was briefly discussed.  Rod has brought radios to use between the crow’s nest and the entrance gate.
The Host Site reported that everything is good to go on their end and that Kerbi, Barry and Paul will make the decision on any weather related issues.  The Host Site was commended on the additions in the cutting arena area.  It was decided that the calves will be tied right after this meeting, and all timed event stock will be run at the end of that event.  The Short go will run in the same order as last year.  If there is a conflict between Team roping and Barrels, the Team Roping will wait for them.  There is a gate to shut behind the barrel entrance if needed for  horses having difficulty getting in the arena.  Barrel racers will exit the west gate.  The time limit to get in the arenas is up to the judges' discretion, with a suggestion of two minutes. 
Arena Personnel was discussed next and this is where everyone will be:  West Arena – Lance, Rex, Tim, Brian, Dan.   East Arena – Paul, Rod, Rex, Barry.  Both Arena’s – Ken, Patrick, Lynn
Rex reported on the Past Champions, five will be coming.  All will be announced and asked to stand during the Sunday morning awards ceremony.  Rex will rope off an area for them to sit and get them programs. 
The amount of money to give to our National Team was discussed.  Ann gave the recommendation that she was comfortable with after paying the state finals expenses and near future expenditures.  Motion by Lynn, 2nd by Ken, to provide each Rodeo National Team member $1250.00 to help with their expenses.  MC  Motion by Paul, 2nd by Rex to provide Patrick Auer and Digger Rutten $1250.00 to attend and work at Nationals.  MC
Next on the agenda was the awarding of go round buckles.  They will be awarded at the start of the following performance, with the cutting buckles awarded during the cutting.  The short go buckles will handed out after each event.  Janet Kusser offered to assist with this.
Nominations were then taken for the Ariat Best Boot Forward award, a vote was taken and the awards will be presented to Molly Winkler and Taygen Schuelke. 
The annual meeting was covered next.  Motion by Rod, 2nd by Paul, that if the Casey Tibbs Center is available for the times that we need and can match the price of the Ramkota, Ann should reserve it.  If not, the Ramkota should be reserved.  MC  The meeting is September 29th.
Lastly, the eyes were discussed and the SW Region’s is not working.  The SW Director’s were instructed to send it in to be fixed, if that is possible. 
Seeing no further business to be covered, the meeting was adjourned by President Barry Knippling at 2:00 pm. 

Respectfully Submitted,
Ann Sundermann
SDHSRA Executive Secretary


South Dakota High School Rodeo Winter Meeting Minutes
Rapid City Civic Center Red Room
1-28-2012

The SDHSRA Winter Meeting was called to order by President Barry Knippling at 9:15 AM.  Roll Call was taken by Executive Secretary Ann Sundermann and she reported all Director’s and Student Officers present, with the exception of Lance Lesmeister, who arrived at 9:40.  Ken Lensegrav made a motion to approve the agenda as presented, 2nd by Patrick Auer.  MC 

Rod Kusser moved to dispense with the reading of the minutes from the annual meeting, 2nd by Paul Sundermann.  MC 

Ann presented the Financial Report as the next item of business.  She reported that financially we have more money when compared to this time last year.  She said that upcoming out of the ordinary expenses that she sees may be in the future are a software update and concern over the copy machine.  Brief discussion was held on the two items.  The copy machine has been fixed in the last two weeks and is still currently not working properly.  We do have a service contract on repairs.  Ann asked for any other questions concerning the financial statement, and there were none.  Motion by Patrick, 2nd by Rex Lamphere to accept the financial report.  MC

Next on the agenda was the 20X Extreme Rodeo.  Steve or Kim Sutton were unable to make the meeting, but had relayed messages to Ann to report.  The Arena will be open from 8:00 to 9:00 AM tomorrow for the kids to ride.  Pictures will be at noon, and registration is from 10:00 to 12:00.  Rod Kusser suggested that Digger Rutten check with Suttons on the barrel covers to make sure that there is not a sponsor conflict.  Lynn McNenny will be bringing the Poles.  Any Director who is able should be there to help.

The Public Relations report was the next item of business.  PR Director, Digger Rutten reported that everything is ahead of schedule as far as securing sponsorships.  He said that the transition from Kent went well.  He will be working with the Student Officer’s in choosing the National Team prizes today.

National Director Patrick Auer gave the report on the Winter National Meeting in Denver.   Barry, Paul, Digger and Ann all attended to represent South Dakota as well.  He reported that the mandatory date to complete State Finals for each state was not changed.   He discussed some of the rule changes, slits in the bareback glove, shooting contest not being counted toward team points and all around points and the contest moved up to Friday/Saturday at National’s, and that the SS number will be removed from the National Membership form.  He told us that Rock Springs, Wyoming got the bid for the National Finals Rodeo for 2014-2015.  Rock Springs has gone above and beyond what was required of them and now have 1200 campsites available with full hook ups.  Waco, Texas submitted the only other bid.  The Junior High Finals will be in Des Moines, Iowa in 2014-2015, and the NHSRA will have to put the rodeo on.  This brought concern from members at the meeting regarding the following: the number of personnel needed in addition to the Director’s that currently help, hiring an organization to put the rodeo on with a rodeo knowledge base, and the funds it will take to hire people.  Patrick said that the National Board was concerned about the volunteer base being used up at Rock Springs with four years of the High School Finals.  He also said that the Board would like to bid the National Finals farther out in the future.    The question was raised whether there was ever a consideration for a permanent home for National Finals?  Barry talked about the economic impact study that was done for the past year at Gillette, with a 9.8 million dollar impact being reached for the community.  Ann stressed that any time we have to travel east it is more expensive, costing more for food, fuel and housing.  Paul stressed the fact that we need to keep sending people to the national meetings to make a presence to support our state organization and have a voice in the decisions being made.  He also clarified from the annual meeting that there is no limit to the number of people that can attend.

Old Business:                                                                                                                                                  As the first item of Old Business, Donna Curr gave the Calendar Sales report.  She reported that sales are up from this time last year, with 5556 sold.  1000 more calendars had to be ordered in December because there were none to give those needing them.  Both Ann and Donna said that the Calendar Contacts have been excellent to work with and have helped in all ways possible to get calendars where they were needed.  The key is to give out only 10 at a time.  The re ordered calendars have 2 February 8th’s on them.  There was clarification needed on what is printed on the back of the calendar as far as the fund raising funds.  Rod volunteered to look into the legality of this item and will report back to Ann.  Motion by Brian Fulton to wait for Rod’s report and, if it can be done, to remove the paragraph in question from the Calendar.  2nd by Rex.  MC

The State Finals Committee Reports were next on the agenda, the first item being the Host Committee report.  Faye Pelster, Kerbi Bowden and Deb Steele were there for the Host Committee.  The financial statement was reviewed and comments and questions were addressed.  Motion by Paul, 2nd by Rod to accept the Host Committee State Final’s financial report for 2011.  MC  They reported that the Center of the Nation Sportsman’s Club is on board for the shooting contest again this year.  Ann had a question regarding the split in the saddle broncs at the performances.  It was decided that they would only be split during the short go, and the split would be to have one section after the tie down roping, and the other section after the breakaway roping.  The schedule was reviewed and adjustments were made as needed.  Ann commented that she appreciated the timely and open communication between the host committee and herself, and thanked them for that. 

The Judges committee’s reported next and their reports were as follows.  Paul and Rex have secured Brenda White and Wade Berry to judge the Girls Arena.  Contracts have been sent to them.  Dan Curr reported that he would like to hire Dorvan Solberg and Wayne Hildebrandt for the cutting judges.  There were no objections, so contracts will be sent.  The Rough Stock judges selected by Lance and Ken were Darrel Kling and Lyle Germundsen.  There have been no objections so contracts will be sent.  This process worked well, thank you judge committees for your work in securing the judges. 

Ken and Lance are working on securing the rough stock livestock with the contractors at this time.

The Timed Event livestock committee of Brian and Tim were next on the agenda.  Brian reported that he had been speaking with Jace Melvin to contract all timed event livestock, with the exception of the goats.  The proposed price would be $17.00 per run for all.  Jace Melvin was present and spoke on behalf of the Timed Event livestock proposal.  He said that cattle prices have gone up, and that is why there was a $2.00 per run increase from last year.  There was concern expressed by the host committee on the price increase and discussion followed.  Motion by Paul, 2nd by Rod to have the RS livestock committee of Lance and Ken and the timed event livestock committee of Brian and Tim coordinate with the host committee in securing those contracts.  MC

Dan reported for the Cutting Cattle livestock committee as the next item of business.  He reported that Cliff Crago had told him that it was already secured by the host committee.  The price per run was not known by the Host or Dan, and the host committee will find this out and report back to Ann so the contract can be sent.

The Arena Director’s were the next item on the agenda.  Motion by Paul, 2nd by Kellie to elect Rod as the Girls Arena Director.  MC  Motion by Rod, 2nd by Ken to elect Lance as the Boys Arena RS Director.  MC  Motion by Lance, 2nd by Barry to elect Tim as the Boys Arena Timed Event Director.  MC  Motion by Lance, 2nd by Patrick to elect Dan as the Cutting Arena Director.  MC

The Saddles were reviewed as presented by Ann.  All saddles have been ordered.  Ann was instructed to re invoice those person(s) that have not paid and have not been invoiced within the last month.  Directors were reminded to pick up the 8 saddles that are at Triple R and get them to the businesses that would like to display them.  Verification will be needed from Kellie on the Queen saddle, she will report back to Ann on this.

Bullfighters and Pick Up Men were the item of business to be discussed next.  Patrick moved to present Cooper Waln and Jeremy Wells with contracts to be Bullfighters, 2nd by Dan.  MC  Paul presented discussion on the Pick Up Man pay.  The pay has been the same, at $750.00 for the 5 performances, plus motel, since Ann has records in 2005.  Before then they were paid directly by the host committee, so it is not known today what the pay was at that time.  Paul has talked to Kirk Schuelke and Shane Porch and they have an interest in picking up again this year.  Discussion followed regarding how lucky we are to have such well qualified pick up men, the rise in fuel costs and the number of horses that they have to bring.  The host committee expressed concern about the increase in pay, not just for the Pick Up men, but other costs presented so far.  The facility fee, stalling costs when compared to other rodeos, and the cost of programs were all discussed.  A motion was made by Rod, 2nd by Patrick to present contracts to Shane Porch and Kirk Schuelke to pick up at the 2012 State Finals.  MC   Rod made the motion to increase the pay of the Pick Up men by $50.00 per performance, 2nd by Patrick.  MC  The facility fee was discussed further as a possibility of having to increase to make up for some of the costs of timed event stock cost increase, pick up man pay cost increase and the unknown amount of the cutting cattle cost at this time.  It was decided that all costs should be known by March 1st and if an increase is indicated, there would be an email vote of the Director’s at that time.  The committee’s involved in these items need to be in contact with the host committee.

As the next item of business Kellie Yackley presented the Queen report.  There needs to be clarification on who is sponsoring the 1st attendant buckle.  Kellie will work with Digger on that item.  Kellie would like to make a manual for the incoming Queen going to represent SD at National’s, both she and Brielle thought it would be very helpful. It was noted that Dakota Bank had dropped its sponsorship for the Queen Expenses that were distributed from the sponsor account.  Brielle expressed her disappointment in the rule change requiring Queen attire at National’s.  Kellie and she both feel like it is going to open up new issues to deal with. 

The Past Champions honors at State Finals were discussed by Rod.  This program was started by Troy Brown when the State Finals were in Huron.  There is a bit of a conflict being an Arena Director and getting these folks welcomed.  A sheet with the past champions of 40 and 50 years ago was passed around for anyone to note where the persons are from, if it is known.  Rex Lamphere volunteered to take over this program.

Prizes: Cow Creek Cedar would like to do the saddle racks for the State Finals Champion’s once again.  They get half of the sponsor’s themselves.  The kid’s opinions were asked for, and the consensus was that they are very nice and appreciated.  A motion was made by Lynn, 2nd by Ken to award saddle racks again this year to the State Champion’s.  Each region needs to obtain two sponsors for the saddle racks.  Lance has one sponsor already for the NW region.  The list was reviewed so everyone could see who needed to obtain the remaining sponsors this year.   The buckles will be chosen by the student officer’s today.

The next item on the agenda was other state finals discussion.  In this item Lance talked about the back pen help that was needed.  He has talked to the host committee about the needs. 

Ann asked about the security gate and it was decided that the man in charge of security would be directed to the office for instruction as to who could drive through that gate.

Ann proposed making the state finals packets available on line and through email, to make them get to the contestant’s in a more timely fashion and to save on postage.  This was agreed upon if anyone who needed them mailed, and indicated so, would be mailed their packet.  A motion was made by Patrick, 2nd by Lynn to make the state finals contestant’s packets available on the website and by email, giving everyone the option of requesting the paper forms by mail.  MC  The order draw will continue to be posted on the website.  

The Director’s meeting will be held once again after the morning cutting performance on Thursday.

Ann discussed the National Contestant’s Meeting and the forms that needed to be filled out.  At the national meeting in Denver, James Higgenbothem told those in the rules meeting that Nebraska, South Dakota and Wyoming would be required to have their paperwork in within 24 hours of the completion of their State Finals.  Patrick indicated that the rule of “within 5 days” had passed at the executive meeting.  Ann would like to have the required national paperwork forms made available on a computer and hire a person to start the completion of those forms after the winner’s are determined after the short go.  Ann stated that the Manitoba, Wyoming and South Dakota Secretaries have talked to our computer software programmer about streamlining this process, and if the National Office does not do so – they will share the cost in having him do this for us.  This cost was included in the financial report, as reported earlier.  Discussion followed, including possibly finding a volunteer to do this.  Ann indicated that if there was someone willing and competent to do so, she would be more than open to suggestions.  Ken stated that if this would keep the National Office happy in the timely return of the State Finals paperwork, it would be worth it to hire someone to complete this task.  Lynn indicated that it cannot just be anyone, and that they have to be qualified.  A motion was made by Lance, 2nd by Ken to hire a qualified person, selected by Ann, to help complete the National Meeting Paperwork process.  MC

New Business:
The first item of new business was the national meeting in Denver.  Brielle reported that the students, in their meetings, had determined that the best way to reach the kids now is by facebook.  She stated that she was disappointed on the vote that the Queen contestants would not be required to wear official attire at all times.  Barry reported that he was very glad he went and that he feels an audit by a reputable source should be completed on the national office.  Paul reinforced the fact that South Dakota needs to show a presence at these meetings, and at the meeting in Rock Springs.  He feels that James Higgenbothem will get things straightened out, give time.  Patrick explained that other states have said that they like our regional competitions, as our membership continues to remain consistent.  Next year’s winter meeting will be in Texas.  Ann stated that our membership numbers for this year are at 549.  She also passed out the hand outs that she and Paul took with them to the meeting, as requested by Barry.  She reviewed the in and out of state transfer requirements. 

Next a discussion on the wearing of back numbers was held.  The rule book was sited.  Jace Melvin stated that he felt that it implied to National’s, and the contestant’s were perfectly clear that this is a step up.  Patrick felt that it should imply everywhere at our State Finals also.  Our ground rule was sited about western attire “within the chain link fence.”  Rod stated that he felt that it could be encouraged, but that enforcement would be very difficult.  The discussion ended without any formal action being taken. 

At 12:00 President Barry Knippling ordered a 45 minute recess for lunch.

The meeting was called back in order by President Barry Knippling at 12:50. 

The first item of business presented was a presentation by Siri Stevens from Pro Rodeo News.  Siri indicated that she would like to have our HS Rodeo organization ‘s results, newsletter and features included in the magazine.  The magazine is printed twice every month, except for December through February, when it is printed once a month.  The cost presented to the Board at the meeting was $15.00 per member.  Later an offer of $7.50 per member was received by Siri.  Siri was given a calendar to look at and will present a bid for producing it if the magazine is chosen to represent the association.  Brian recommended Siri and her expertise.  Kellie presented the fact that a sponsor could possibly be found to help fund this effort.  A committee of Brian, Digger, Kerbi and Kellie was formed to look into the possibilities.

Next the 2012 Regional Rodeo Entry form was reviewed.  There was a request from the regional qualifying rodeos to increase the entry fees.  It was last increased in 2008 from $10.00 per event to the current $15.00 and $20.00 per event.   After brief discussion, a motion was made by Patrick, 2nd by Ken to increase those events that were $15.00 to $17.00, to increase those events that were $20.00 to $22.00, and to move cutting to be the same as the rough stock price of $22.00.  MC  It was noted that Becky Rinehart will be the secretary for the Sturgis Regional Rodeo this year, and will work at Wall with Sandy Buchholz to streamline the job.

Kellie addressed the Queen entry fee at this time.  She made a motion to leave the entry fee at $30.00 per weekend and if only one contest occurs, provided they have entered both contests, that their entry would be refunded, 2nd by Lance.  MC

Motion by Kellie, 2nd by Paul to approve the practice and regional rodeo application forms as presented.  MC

Selection of the Person of The Year was the next item of business.  Nominations were taken and discussed.  Lance moved that nominations cease, 2nd by Rex.  MC. Persons of the Year will be awarded to Doug Doll, Doug Young, Bill and Judy Porch and Kent Clarke.  To remain on the list of possibilities for the future is Betty Kost.  Rod indicated that he has for years ordered the person of the year plaques and the team trophy.  Paul volunteered to take this over.

The Regional Transfer approvals were presented and clarifications were made, if needed.  There are several that have only contacted one Director, and they need to do so. 

Nest on the agenda was the clarification of the Regional Rodeo and State Finals dates for 2013.  Motion by Paul, 2nd by Rod that in 2013 the first weekend of Regional’s will be May 31, June 1, 2; the second weekend of Regional’s will be June 7, 8, 9; and State Finals will be June 19 – 23, 2013.  MC

At this time Donna Curr reported on the selections that the student officers had made for calendar prizes.  The calendar coat and embroidery will be purchased from Heathershaw Designs; the t shirts will be brown and turquoise and the sweatshirts will be turquoise, brown and white, by Pheasantland Industries of Springfield. 

Deb Steele reported that the students had chosen buckles made by Bob Berg. 

Digger reported that the kids had not yet selected a calendar coat, the national team t shirt would be gray, the national team and short go shirts would be Cinch blue shirts.  All shirts will be men’s shirts.

Barry Knippling asked if any other business needed to be presented before the Board.  Loretta Monnens from Watertown asked if the student officers could be selected, one from each region, instead of the current system to better represent the state equally.  Ann indicated to Loretta that this would require a by law change and made her aware of the timeline for submitting  those changes.  Digger Rutten asked if it would be a conflict with our Public TV Contract to have RFD TV televise our State Finals?  Rod indicated that Public TV would need to be contacted and asked about it.

At 2:35 pm Rod made the motion that we go into Executive Session, 2nd by Ken.  National Director Patrick Auer was asked to leave the room.  At 3:00 pm Ken moved to resume regular session, 2nd by Lance. 

A motion was made by Kellie to notify the general membership that the National Director position, currently held by Patrick Auer, is up for renewal and anyone interested should contact a Director on the SDHSRA Board.  The motion was 2nd by Tim, MC. 

Paul moved that the Board resume Executive Session at 3:05 pm.  Secretary Ann Sundermann was asked to leave the room.  At 3:15 President Barry Knippling declared the Board back into open session.  Motion by Lance, 2nd by Ken to increase the Executive Secretary pay of Ann Sundermann to $1500.00 per month.  MC

Motion by Lance, 2nd by Rex to adjourn the January 28th, 2012 winter meeting of the Board of Directors.  MC

Meeting adjourned at 3:20 pm.

Respectfully Submitted,

Ann Sundermann
SDHSRA Executive Secretary


SDHSRA ANNUAL MEETING MINUTES
9-24-2011 10:00 AM CST
CASEY TIBBS RODEO CENTER   FT. PIERRE, SD

The meeting was called to order by President Doug Doll at 10:05 AM.  The Pledge of Allegiance was led by the Student Officers.  There were no additions to the agenda and it was approved as submitted.

Roll call was taken by Executive Secretary Ann Sundermann, who reported the absence of Student Vice President Kristi Steffes.  Directors sitting in for others were Digger Rutten for Randy Steinke and Ken Lensegrav for Brian Fulton.  The PR position is currently vacant.

There was a motion by Rod, 2nd by Paul to dispense with the reading of last meeting’s minutes.  Motion carried.

The Calendar Report was presented by Donna Curr, Calendar Chairperson.  Donna reported the financial report for the year of calendar sales.  She read the names of the calendar contacts and asked them to stand for a thank you.  It was discussed that next year it may be a good idea to bid the calendars again.  Anyone that has a business that they would like to have receive bid information was asked to get the information to Ann or Donna.

Next on the agenda was the State Finals Report.  Faye Pelster, representing the Host Committee, reported that they have purchased two new Priefert roping chutes and they are making the cutting arena 40’ longer.  The host committee did not have a financial statement to distribute, and said that it would be complete by the mid winter meeting.  Ann asked questions regarding the number of programs sold and the sound and announcer systems.  Ann commented that the kids are not picking up their award photo certificates or writing out their thank you’s at the National Meeting.   Compliments were given on the payment of the personnel and the number of stalls. 

In the absence of a PR Director, there was no report.  The account balance was given.  Doug Doll discussed the responsibilities of the job and a committee will be set up at the Director’s meeting to secure a person for this job.

Kellie Yackley, Queen Coordinator, gave the Queen Contest Report as the next item of business.  She reported that the new system of having 1 or 2 contests at the regional rodeos went well.  South Dakota had the largest number of Queen contestants competing for the State Title than any other state.  Brielle Yackley, SD Reigning Queen, was honored with the Title of First Runner Up in Gillette.  Brielle then spoke about her experience and some frustrations that she had.  She received a round of applause for her accomplishment.  It was suggested that the National Director shall secure people to help the Queen carry the flag in the grand entries at Nationals, as is required.

Next on the agenda was the Financial Report. Executive Secretary Ann Sundermann presented the report and asked for any questions from the Board.  There were none.  Outstanding bills that were paid this time last year were presented.  Ann addressed concern postage issues and the expense and availability of the bulk mailings.  She is proposing possibly going to an all electronic system in the near future.  Bad checks that are being written at the practice and regional rodeos are a concern for those committees.  After some discussion, it was agreed that if a member has outstanding bad checks, they are not in good standing with the association.  Ann will comprise a letter that the committees can use to attempt to collect the debt, and make the committees aware of this action.  Motion by Patrick, 2nd by Lynn to accept the financial report as submitted.  Motion carried.

The National Director’s Report, by National Director Patrick Auer, was presented.  Patrick wanted to thank the Buckaroos for donating more than $300,000.00, according to his calculations, over the years to SD High School Rodeo.  A round of applause was shown in appreciation.  He commented on a barrel pattern set up sheet that he had instructions for, and the quickness in setting the pattern when using it.  He has copies for anyone that wants them.  The National High School Finals will be in Rock Springs, Wyoming this year.  Manager Michael Dixon is no longer with the office, and James Higgenbothem is acting manager at this time.  The team statistics for last year’s National’s were given – the Boys Team placed 3rd, the Girls Team placed 13th, and overall South Dakota placed 7th.  Scholarships were presented to Taz Olson, Katie Doll, Jace Melvin and Charli Kenzy.  Patrick said that there is a need for contestants to carry the sponsorship flags. 

Patrick then brought up the fact that at the National Director’s meeting in Gillette, it was mentioned that the National Office may be requiring each state to have their State Finals completed by a certain time.  This would affect us by having to move our State Finals up at least three weeks.  Much discussion, frustration and concern was presented to Patrick from the general membership and the Board of Director’s.  South Dakota, Wyoming and Nebraska all hold their State Finals the same week.  Suggestions to Patrick, to convey to the National Board on behalf of south Dakota, were: To move JH National’s instead because this organization was first a High School Rodeo Organization, with JH coming in only a few years ago; To assist in any way that we can to provide forms to the National Office more expediently – perhaps by them making the forms electronically able to be submitted; that the ground conditions and weather simply do not allow us to move up any more in the spring, it then becomes a safety issue.  The Host Committee indicated that they are usually under water three weeks earlier than we have the State Finals now.  Digger Rutten, JH National Director, indicated that the same discussion had been entertained at the JH Finals Meeting and that his impression is that SD is not a problem in getting their information in on time, but there are other issues with other states.  Patrick was asked if he was going to represent our frustrations and reluctance of the State Finals date change to the National Board.  It was suggested that a group of people attend the mid winter meeting in Denver, and to extend this invite to others concerned from Nebraska and Wyoming.   Many members indicated an interest in going to do this.  Doug Doll said that he would look into the situation and report his findings to the SD Board of Director’s.  Doug also reminded the general membership that South Dakota is a charter member of the NHSRA, and that the appropriate yearly paperwork comes from the South Dakota Secretary of State.  After this lengthy discussion, Doug thanked Patrick for his work in Gillette this year at National High School Finals.  A round of applause was given for his efforts while in Gillette. 

NEW BUSINESS

The first item on the agenda under new business was the saddle bids for 2012 State Finals.  SW Director Lynn McNenny reviewed bids that he had received from DD Western in Huron and Triple R Tack in Rapid City.  After reviewing the bids, both entities explaining their bids, and all questions were answered, there was a motion by Doug Young, 2nd by Lance Lesmeister, to award the saddle bid to Triple R for the 2012 State Finals.  Motion carried.

At this time the meeting was adjourned for a one hour lunch.

At 1:10 pm, President Doug Doll called the meeting back to order.  He asked that everyone stand for a moment of silence for our All Around Cowboy Taygen Schuelke.  Taygen was injured in a football game Friday night and is in ICU at a Sioux Falls Hospital.

The time and place of the SD Mid Winter Director’s meeting was presented as January 28th, 9:00 MST, in Rapid City.  This is contingent upon the dates of the mid winter National Meeting in Denver, and the delegation of people that may be going there to voice our concern about the possible State Finals date change. 

The next item of business was the Turn Out Rule.  Lynn McNenny expressed his concern about the “harshness” of the rule.  He stated that in the SW region if they would have followed the guidelines that they would have had approximately 25 kids ineligible for State Finals.  He asked what the other Regional Directors do in this situation.  Paul stated that in the East Region they have had a few that they have had to call before the registration deadline.  He felt that it was easier to do that than to disqualify them which has also been done.  The NW indicated the same.  Rod stated that it has been a problem in the River Region.  Anita Bach, from the general membership, indicated that this is a Regional Qualifying Rodeo and that this precedence is important to make them accountable for State Finals.  Input was also stated that all they have to do is call, and that showing up on time is no different than a practice rodeo.  Ken Lensegrav indicated that he felt the time is too far ahead of the actual rodeo.  Ann explained the time line needed by the Secretaries in order to do the draw.  Ann reminded everyone that the Regional Secretaries are the individuals that requested this rule.  There were many options discussed as a possibility in lessening the punishment of a non notified turn out.  It was clarified by President Doug Doll that you do not roll down in points if the points are not earned for that place. 

Motion by Rod that in a non notified turn out the individual could compete the next day, and any points earned that weekend would not count toward State Finals.  More discussion followed.  A point of order was called by Kellie Yackley.  Motion died for lack of 2nd

Rod made a motion that the turn out rule be revised to state that in a non notified turn out they cannot compete on that day, but can compete on the next day.  Any points earned that weekend will not count toward State Finals.  The points will count for the 2nd weekend if the non notified turn out takes place the first weekend.  2nd by Todd Hemmingson.  A vote of the Directors was 3 for, 13 against.  Motion fails.   

Motion by Doug Young that the non notified turn out rule be revised to read that in a non notified turn out a contestant cannot compete on that day, and he/she can compete the next day.  Points will count toward State Finals.  2nd by Lance.  A vote of the Director’s was unanimous to pass.  Motion carried. 

The 2012-2013 Regional Rodeo host site bids was covered next.   In the East Region Huron was there to indicate they would like to host the first weekend’s Regional Qualifying Rodeo.  Watertown was there to indicate they would like to host the second weekend’s Regional Qualifying Rodeo.  Seeing no other bids to host rodeos in that region, Huron and Watertown were awarded the bids.

In the River Region Winner was there to indicate they would like to host the first weekend’s Regional Qualifying Rodeo.  Ft. Pierre was there to indicate they would like to host the second weekend’s Regional Qualifying Rodeo.  Seeing no other bids to host rodeos in that region, Winner and Ft. Pierre were awarded the bids.

In the Southwest Region Wall was there to indicate they would like to host the first weekend’s Regional Qualifying Rodeo.  Sturgis was there to indicate they would like to host the second weekend’s Regional Qualifying Rodeo.  Seeing no other bids to host rodeos in that region, Wall and Sturgis were awarded the bids.

In the Northwest Region Buffalo was there to indicate they would like to host the first weekend’s Regional Qualifying Rodeo.  Seeing no other bids to a host rodeo for the first weekend, Buffalo was awarded the bid.

Dupree and Lemmon were there to indicate they would like to host the second weekend’s Regional Qualifying Rodeo.  Speaking on behalf of Dupree Committee was Nate Grueb.  He presented his synopsis of the rodeo in Dupree and what it offers.  Monte Oliver was there to speak on behalf of the Lemmon Committee. Monte indicated that they currently have one arena, but could have two if needed.  They host a practice and an SDRA rodeo at this time.  Lemmon also indicated that they would be open to an option of rotating the rodeos with the current host sites, but there is not a specific proposal in place for this at this time.  Discussion was held.  A point of order was called for by Nate Grueb to vote on the Northwest Regional host site.  A ballot vote of the Directors was taken, and the vote was unanimous for Dupree.  Dupree was awarded the bid.  Doug Doll thanked the current host site committees and encouraged Lemmon to get a rotational plan in place if they are still interested in doing so the next time the rodeos are bid. 

Voting on the By Laws presented was the next item on the agenda.  Doug Doll presented the By Law Change Proposals and the ballots were handed out to all adult voting members.  Both By Laws passed by unanimous votes and will be changed to read:

By Law Change #1

AMENDMENTS

      This constitution and the by-laws of this organization may be amended at a duly called general or special meeting of the members of the Association.  Those adult members eligible to present a by-law change proposal must have been an adult member of the SDHSRA for three consecutive years.  Any proposed amendments must be submitted in writing to the Secretary not less than forty (40) days prior to said meeting.  The Secretary shall distribute copies of the proposed amendments to all members prior to the meeting as designated.

 

By Law Change #2

ARTICLE V

BOARD OF DIRECTORS

A.      There shall be a Board of Directors of the Association, which shall consist of not less than four (4) nor more than thirteen (13) adult directors.  Each region shall elect two Directors from their Region.  One director at large shall be elected from the two (2) Eastern regions by association members of the regions and one director at large shall be elected from the two (2) Western regions by association members of the regions.  Contestant officers and the state queen shall be members of the Board of Directors and, collectively, shall have one vote.  The National Director shall be a member of the Board of Directors.  The host site of the State Final Rodeo shall appoint three directors.  Directors for the host site may not vote on the selection of any regional or state rodeo host site.

Director Rod Kusser addressed the Public TV Contract as the next item of business.  A contract is in place and Rod has presented it to President Doug Doll to be signed.  Webcasting the rodeo live on the internet was briefly discussed.  The party that was interested in doing this last year determined that the internet connection at the rodeo grounds in Belle Fourche was not sufficient to get this accomplished.  There is some verbiage in the new Public TV Contract regarding this topic.  Public TV has been wonderful to work with and we thank them and Rod for maintaining this relationship.

At this time any other business to be addressed was asked for.

 Rod Kusser indicated that he wanted to have us think about the possibility of a lifetime adult membership in the SDHSRA.  After discussion on the newly implemented By Law Change, no action was taken at this time. 

Patrick Auer addressed the Team Roping pick up rule and his concern about in an injury situation, the picking up of a partner to go to State Finals.  He indicated that at the National Finals, you must pick up a partner that was entered in the Team roping.  Much discussion followed.  Paul Sundermann sited the places in the rule book that cover this rule as an option, and indicated that we have followed correct action by our ground rule covering the situation.  Acting Director Ken Lensegrav asked if this had been a problem and how many people it effected.  Secretary Ann Sundermann stated that it affects one or two people a year, depending upon the year.  Doug Doll explained that the team goes to Nationals on points as a team, not an individual.  The ground rule that we have followed and is in place was read.  Motion by Acting Director Digger Rutten to table this until the mid winter meeting, 2nd by Ken Lensegrav.  Motion carried.

Bill Hupp asked the Board of Directors to consider a possible stock charge increase for the regional rodeos.  This will be discussed at the mid winter meeting. 

Lynn Williams from Faith asked the Board to consider a change in the point system at state finals to the following:  15 points possible in round 1, round 2, short go and average, with the average to be awarded after the short go.  Concern was indicated by some members that the short go is not as exciting because some events’ National Team members were already decided before the short go, with the average being awarded after the first two rounds.  Much discussion followed and Doug Doll recommended to let that change be in place for two years before making another change.  The same set of rules pertains to each contestant, and thus it is fair.  Ann stated that one change affects many things, not just the obvious on the surface.  No action was taken at this time.

At this time, the Regions divided into their perspective groups and voted for Regional Directors.  Incoming Directors are as follows:

East – Paul Sundermann’s term was renewed
River – Ken Lensegrav
NW  – Rex Lamphere
SW – Dan Curr’s term was renewed
West Director at Large – Tim Schaack

A round of applause was given for Outgoing Directors Doug Doll, Doug Young and Randy Steinke.  Cake was served to all present.  Thank you for all of the time and commitment you have given to South Dakota High School Rodeo.  You will be missed.

Motion by Doug Young, 2nd by Barry to adjourn the annual meeting of the SDHSRA.  Motion Carried.  President Doug Doll adjourned the meeting at 3:50 pm.

Respectfully Submitted,
Ann Sundermann, SDHSRA Executive Secretary


SDHSRA DIRECTOR’S MEETING MINUTES
6-23-2011
BELLE FOURCHE RODEO GROUNDS       BELLE FOURCHE, SD

The SDHSRA Director’s meeting was called to order by President Doug Doll at 1:25 pm.  Rod Kusser made a motion to dispense with the reading of last meeting’s minutes, seconded by Patrick, mc.

The Financial Report was presented by Executive secretary Ann Sundermann.  Ann asked if there were any questions and there were none.  Motion by Mark Thiel, seconded by Randy to approve the Financial Report as presented, mc.

Patrick Auer presented the National Director’s Report.  He reported on the rule changes concerning the Queen contest, BB, Bullfighters and Saddle Broncs that were implemented at the mid winter National Meeting.  He reported that the National Finals will be in Rock Springs, Wyoming in 2012-13.  Any deceased members or persons names from South Dakota should be given to Patrick to be honored at the National Finals.

The Public Relations report was presented by PR Director Kent Clarke.  He asked how many Grand Entries we wanted to have at State Finals and for a spokesperson to talk with Cody Oliver from live radio about the happenings of state finals.  Kent will be finishing his term after this rodeo and he asked if the Director’s had found anyone interested in the position.  There were no suggestions at this time.  He will leave the poles and banners in Belle Fourche and will take the State Finals sponsor’s items home to distribute them back to the correct locations.

Old Business:

The Host committee reported on the arenas.  Sand was hauled in the big arena, which was tiled this past winter.  If there are any gate issues, please contact Mark Thiel.  They made the addition of 30 stalls per the Board of Director’s Request.  They have a new tool to work the arena in barrels and poles.  The stopwatches from last year were found, and any that needed replacing were taken care of.  Clay reported that the Host committee was notified by the Police Department that they will be out in full force, and will be checking anyone as they feel necessary.

There were no items to report from the Judges Committee.

The Livestock Committee report indicated that they will be tying calves after this meeting, and the goats will be tied tomorrow morning.  The horns on the Team Roping cattle need to be tipped.  It was decided that the extra stock will be run directly after the event.  Halie Sundermann and Trey Young will do this. 

Lance Lesmeister asked about back pen help and if it was secured.  The Host Committee and Lance sorted out who would be helping where and how many people were needed. 

Rod Kusser asked if the barrel covers were the same in both arenas, and will clear the barriers with the judges.  

Personnel covering the arenas will be as follows:
Girls Arena – Lynn, Randy, Rod, Paul
Boys Arena – Doug Young, Brian Fulton
Boys Arena Rough Stock – Lance, Barry
Both – Doug Doll, Lynn

The Team Roping Policy was discussed and the policy was kept uniform throughout the state this year, to have our eligible pool of contestant’s be those entered in the rodeo, but not in the team roping, as it has been in the past.  If needed, the policy can be clarified at the annual meeting.  Ann will keep a separate track sheet of the team roping, just in case it is needed. 

New Business:

There are activities planned for the contestants which include a movie to be shown on main street and an obstacle course.

The 2 Loop Ground Rule is posted and was discussed at length.  After much discussion Rod made the motion that one loop be allowed in Tie Down and Breakaway, and two loops be allowed in Team Roping in the long go’s, with two loops to be allowed in Tie Down and Breakaway and three loops be allowed in Team Roping in the short go.  This would make the rule remain unchanged.  Seconded by Brian.  mc.

The designation of extras was addresses.  This process can be different for each event.  It was decided to establish the herd and designate the extras, only to be run if needed, but kept even.

The National Qualifier Funding was the next item on the agenda.  The following amounts have been given in the past:

2008, Farmington – $1250.00
2009, Farmington – $1000.00
2010, Gillette – $1000.00

Motion by Paul, seconded by Doug Young to provide the National Team Rodeo Qualifiers’ each $1000.00 to use toward their Gillette expenses.  Mc

The Girls Arena was designated as the Arena that takes precedence.

If there is a tie in first place, another buckle will be ordered.  First go buckles will be given away after the Grand Entry on Saturday.  Second go buckles will be given away after the Queen awards on Sunday.  The Short Go buckles must be picked up in the office on Sunday. 

The weather alert policy was reviewed and the executive committee of Mark, Clay and Doug Doll will decide on any weather related alerts and issues.

The Ariat Best Boot Forward award was discussed and Trisha Price, Sue Sell and Sage Till were contributed as possible recipients.  Motion by Dan, seconded by Randy to present Trisha Price and Sue Sell with the Best Boot Forward award.

Seeing no further business to be discussed, the meeting of the SDHSRA Board of Directors at State Finals was adjourned at 2:30 pm by President Doug Doll. 

Respectfully Submitted,
Ann Sundermann
 SDHSRA Executive Secretary


SOUTH DAKOTA HIGH SCHOOL RODEO ASSOCIATION
Director’s Meeting
January 29, 2011
Rapid City, SD

The mid winter Director’s meeting of the SDHSRA was called to order by President Doug Doll at 10:00 AM MDT.  The Student Officer’s led the Pledge of Allegiance.

A point of order was called by President Doug Doll.  Doug reported that Randy Steinke, Colome, SD, was being appointed to replace Director Lon Dreyer until the next general membership meeting.

Motion by Patrick, 2nd by Lynn to dispense with the reading of the minutes, MC.

The financial report was presented by Executive Secretary Ann Sundermann.  Other financial business, as reported by Ann Sundermann included:  the SDHSRA form 990 and the cost of its’ preparation, scholarships as paid by the foundation at NHSRA Finals and the SDHSRA membership numbers report for 2010-2011. Clay Birkeland will do some checking and get in touch with Ann on the form 990 preparation. We currently have 545 members, up from 532 last year. The Director’s instructed Ann to continue paying an additional $250.00 to the NHSRA Foundation for scholarships at the NHSRA.

A report on the 20X Rodeo was given by Ann, as given to her by Steve Sutton.  All Directors are asked to help if possible.

Kent Clarke, PR Director, presented the PR Report next.  The balance in the account is up from one year ago.  He and Rod Kusser are negotiating the renewal of the Public TV Contract.  It was reiterated that the regional rodeo committee’s should try to find their own sports medicine personnel, and if they cannot, then call Patty Gilbert for help – please give her ample time.  If the regional rodeos have to pay for services, they can submit their bills to Kent Clarke for reimbursement of with either Sports Medicine or Ambulance expenses. Kent and the student officers will be choosing prizes over the lunch hour today.  Stuart Huntington was there to report on the internet webcasting of the SDHSRA Finals.  Some questions/concerns from the Board of Directors were: Is the connection or feed at the Fairgrounds fast enough and strong enough?  Will internet broadcast decrease attendance?  Is this ok with Public TV?  We do not want to harm that relationship in any way. Stuart reported that he feels the connection is sufficient, the Host Committee felt that the broadcast would not lead to an attendance problem, and Rod will check with Public TV on the willingness to have this done. A committee of Rod, Kent and Stuart will do a conference call and square up the details.  Stuart indicated that there may be a possibility of a regional rodeo webcast and some kick back on funds made to the SDHSRA.   

The next item of business was the National Director Report, presented by Patrick Auer.  Patrick just attended the mid winter meeting in Denver.  He reported the following: The newly appointed Executive Director is Michael Dickson, who previously worked with Professional Choice.  As of 2/1/2011 there can be no Wrangler items in the arenas at the Regional qualifying and State Finals Rodeos.  Dodge sponsorship is questionable at this time.  This prompted questions from the Host Committee, who has worked hard on their local Dodge sponsorship.  It was confirmed that at our State Finals in Belle Fourche Dodge will be the vehicle sponsor.  Ann reported that a large box of banners and flags arrived for the use this year.   WW is not a sponsor.  Carrol Leather is making numbers out of cloth for $3.00.  It was decided that we continue to use the free numbers provided to us. Equine medic is offering rodeo travelers insurance similar to AAA.
The Crisis Fund Baskets at National’s made $16000.00 for the Crisis Fund.
The rodeo member insurance is changing from HSR to SPI.  The cost will go up from $69.00 to $74.00, the National Office will keep the difference for operating funds.
The shooting sports contests will be included in the insurance now and need to be reported on the activity approval forms. Each state will be paying $50.00 more in state dues this year. There are no bids for Nationals as of yet for 2014-2015.  Gillette has 1200 campsites, which is more than anyone has.  Providing the number of camp sites needed is a problem.  There is also a requirement that the arenas be side by side. Each state is now responsible for booking their own motel rooms.  We need at least 20 rooms.  Patrick will take care of this and try to use the choice hotels incentive program. The NHSRA will now accept 2 different kinds of BB Riggins. 2 Bullfighters are needed at any approved rodeo. The rowels of the spurs must now be “touching” the shoulder in BB and SB. There was much discussion regarding the issue of what “readily available” means in reference to an ambulance being on the grounds.

Lance voiced his opinion that things should be cut elsewhere if needed, and this is an important safety issue.  Much discussion followed.  Digger Rutten, SD JH Division National director, as ked the board what we wanted them to do on this issue. They currently do not have an ambulance on the grounds, and it is a financial concern. Motion by Lance, 2nd by Dan that the SD JH Division will come in to compliance with the HS Division and have an ambulance on the grounds.  MC

 The next item addressed was the director’s wearing vests or shirts to be easily recognized by the contestant’s when in the arena.  A lengthy discussion followed, at which point President Doug Doll called a 10 minute recess.

At 11:30 the meeting was called back to order.  It was decided that we wait and see what Cinch comes up with for Director’s vests, then the decision will be made if the Director’s will wear the new vests or shirts.

Donna Curr, Calendar Project Chair, reported on the calendar sales as the next item of business.  300 members have sold calendars, and 245 members have not sold any.  The total number sold so far is 4539, which is down from last year.  So far we have 74 members earning coats, 104 earning hoodies, and 196 earning t shirts.  Donna and Ann both are in need of calendars to distribute.  Ann reported that Donna is doing a wonderful job, with weekly updates being given to Ann and the website.  Ann asked for input from the Directors as to when the stubs are placed into the Drawing box.  She was directed to keep things the same and continue as she had been doing.

The Host Committee reported next on the following items:  they have made 35 more stalls available per the request of the Director’s at the annual meeting.  The combination of the City of Belle Fourche, the Belle Fourche Chamber and the rodeo committees have been working on the ground and have hauled in more sand.  They have a new arena tool to work the ground with also.  They are working on schedule changes.  The Director’s meeting time was discussed, and it depends upon when the cutting short go is going to be held.  The time will be set with the completion of the schedule.  The roping boxes are changing and will both be the same at 8’ shorter and more narrow.  Joan will be working with Ann on registration again.  Ann reported an interest by the Saddle Sponsor’s to have the saddles displayed on the grounds.

Electing the rodeo personnel was the next item of business. Doug Doll will be in charge of obtaining the cutting judges at a time more close to the actual event. Timed Event Judges were reported on by Paul Sundermann.  He has spoken with Brenda White, Lonny Harrowa and Marty Jandrea, who are all interested.  Lance reported that he had spoken with Chuck Maher, Ed Miller and Marty Jandreau.  Brian Fulton said that he had talked to Jim Whiting and they are proposing that a group of the 4 PRCA judges – to include Jim Whiting, Tom Miller, Mike Steiger and Wade Barry – come as a group and judge.  The Director’s voted and RS Judge contracts will be presented to Marty Jandreau and Chuck Maher.  Timed Event Judge contracts will be offered to Brenda White and Wade Barry.   Doug Doll confirmed with Lance that the RS contractors will have one rotated out as started last year, with the other’s to remain.  Waln’s will be out this year.  It was discussed that the Stock Contractor has to have had stock at a Regional Qualifying Rodeo.  Barry will work on this with Lance and get the names to Ann before March 1st, so their contracts can be sent out in time for them to book their motel rooms. The goats will be provided by John Hight from Dupree at $7.00 per run. Timed Event Cattle were discussed and the following people are interested and have enough cattle:  Jeff Miller, Mundorff, and Ozarz.  Doug Young, Doug Doll and Paul will work on this contract and get the information to Ann. Arena Directors will be RS – boys arena – Lance with Barry helping, TE – boys arena – Doug Young.  The girl’s arena Director will be Rod, and Doug Doll will be the cutting arena Director.

Ann reported on the Saddles for State Finals as the next item on the agenda.  There are five saddles in to be picked up and taken to their sponsor’s for display and all but one saddle has been ordered.  Kellie will let Ann know on that sponsorship in a couple of days.  There are three saddles that Ann will re-bill for payment.  Triple R has been paid by us.  Cow Creek Cedar is on board to provide the saddle racks for the 1st place winners on the National team again, and will provide ½ of the sponsors.  The Director’s distributed the other sponsor’s that need to be secured, with two in each region, and will report to Ann with those.

Nominations for pick up men were Shane Porch, Kirk Schuelke and JJ Hunt.  A ballot vote was taken and contracts will be offered to Kirk Schuelke and Shane Porch.

Bullfighter nominations were Cooper Waln, Jeremy Wells, Travis Burns, Kyle Brown and William Davy.  A ballot vote was taken and Cooper Waln and Jeremy Wells will be offered contracts.  Joe Waln is not fighting bulls any longer.

The next item of business was the Queen report presented by Queen coordinator Kellie Yackley.  Kellie reported that the Queen Contestant numbers are way down and was offering suggestions to continue to hold contests while being cost effective for the Regional Rodeos.  It was decided that a qualifying contest of some sort has to be offered and that one contestant constitutes a contest.  Barry suggested that if the number of contestant’s is less than 15, to have the contest at State Finals.  Discussion was held and it was said that the problem with that is the girl’s do not get to practice on a competitive contest.  Kellie suggested having one contest per region and to alternate between the regional rodeos on odd and even years as to who would pay for the contest.  Kellie will check with the Regional Queen Coordinator’s and report back to Doug on the input that she receives.

Next on the agenda was the Crisis Basket at National’s and Kellie said that she will coordinate it and that Patrick will compile the basket for display.

The Past Champions contact for State Finals was discussed next and Rod Kusser indicated that he enjoyed the job and volunteered to do it once again this year.

Lance brought up the issue of the back pen help and the shortage of it at the start of the rodeo last year.  It is the Host committee’s responsibility to have back pen help there to work.  Lance indicated that there needs to be three guys to help, one for the pen gate, the stripping chute and the gate under the crows nest.

The Security person at the gate who lets people enter in their vehicles to park by the office and behind the rough stock chutes was addressed next.  Ann reported that he was a great addition and that he needs to have a list of contractors/people who are allowed to park back there.  Ann and Doug Doll will work on a list and present it to the Host committee.

Paying for the HS National Director to attend the JH National Rodeo, that was tabled at the annual meeting, was the next item of business.  Patrick reported that the National Office had asked him to come to JH National’s.  He reported that they have run into some issues in the past and that the rules say that we shall pay for expenses of the National Director to attend.  Digger Rutten, SD JH National Director was present and Paul asked him what his responsibility was.  He said that he is elected by the SD JH Division to accompany the JH team to National’s, attend the meetings and carry out the responsibilities of the state, or see that they are carried out.  He has gone to Gallup the past few years.  At this time, it was asked by members of the JH Division if the HS Association would pay for their elected National’s Director’s expenses?

Doug Doll called for a 45 minute recess for lunch at this time.

The meeting was called to order at 1:15.

Much discussion followed regarding the payment of payment by the HS association for the JH division Expense.  The JH division brought up the fact that we enforced the rule that they need an ambulance present, but are not contributing to their funding.  Rod voiced the opinion that the job is covered by the JH division and that we do not need to fund it, because it is being taken care of.  More discussion followed and the item was tabled until the annual meeting in September.  A committee of Doug Doll, Digger Rutten, Patrick Auer, Shorty Engesser and Ann Sundermann was formed to clarify the ruling as written in the current rule book with the NHSRA.

NEW BUSINESS:                                                                                                                                                                     The Regional Entry blank was presented for approval as the first item of business, with the following contingencies -   East Region Director’s Paul and Barry reported that they had three persons interested in the position and that after they had talked to them all Heather Schultz from Huron will be the new East Region Secretary.   The River Region Secretary resignation from Shelly Cowan was discussed and the River Region Director’s will be securing someone to fill that position, and upon doing so will present her information to Ann to complete the Regional Rodeo Entry Form.  Ann will contact the new secretaries and arrange a time for them to come and train on the software program.

Next on the agenda was Person of the Year nominations.  Susan Dewey, and Steve and Kim Sutton were nominated.  Clay made the motion nominations cease, 2nd by Kellie.  MC

Doug Doll reported on the proposed concussion legislation as the next item of business.  He reported that there is a bill in the current legislature regarding concussions and athletes in the state under the age of 18.   It basically states, among other things, that someone has to be accountable for the athletes under the age of 18 to make sure that they are cleared by a Dr. before they return to competition.  Everyone was asked to be aware of it and the affect that it may have on us.

Doug Doll asked for any other business and Ann reported on the Casey Tibbs room rental information that the office in Pierre had told her about room rental rates.

Patrick brought up the item that someone was doing a TV documentary and if they are interested they should contact him.

Kent Clark reported on the decisions that the student officer’s had made on the prizes.

Motion to adjourn the meeting was made by Clay, 2nd by Mark Thiel, MC.

Respectfully Submitted,
Ann Sundermann
SDHSRA Executive Secretary


SOUTH DAKOTA HIGH SCHOOL RODEO ASSOCIATION ANNUAL MEETING AGENDA
September 25, 2010--------------10:00 AM CDT
Pierre Ramkota River Center
Pierre, SD

The Meeting was called to order by President Doug Call at 10:00 CST.  The Pledge of Allegiance was led by our Student Officers and roll call was taken.  Ann Sundermann, Executive Secretary, reported that there were 17 Director’s present and Student Officer President Jace Melvin and Secretary Katie Doll absent.  Vikki Thiel was sitting in for Host Committee Representative Clay Birkeland and Bob Packer was sitting in for Host Committee Representative Phil Kissack.

The minutes of the State Finals Director’s Meeting were presented and there was a motion by Paul, 2nd by Rod to dispense with the reading of the minutes.  MC

The Calendar Report was presented by Calendar Chair Donna Curr.  A financial Statement was presented.  Donna thanked Jace Melvin, Jake Etzkorn, Jamie Wolf and Chancy Norman for unloading the calendars in Pierre.  Discussion was held on clarification of the prize structure.  Motion by Kent, 2nd by Dan to have the sweatshirt be the prize for selling 15 calendars.   MC

The $1,000.00 scholarship amount was discussed and there was a motion by Don Bergeson, 2nd by Diana Melvin to award the $1000.00 scholarship to high salesperson that must sell AT LEAST 100 calendars minimum if the sales number of 125 sales was not reached.  MC

The time that the scholarships are warded was discussed.  It was decided that anything over a 9 month program will receive their scholarship monies upon proof of enrollment in second semester.

VB Thomas asked about the distribution of the drawing winners and wondered if the distribution could start on the calendar sales deadline of March 1st.  After discussion, and the reiteration that the kids and their advisors need to be sending the stubs and money in as they sell them, no action was taken.

Next on the agenda was the State Finals Report, presented by Host Committee Member Mark Thiel.  Mark thanked the SDHSRA on behalf on the community, for the opportunity to host the State Finals.  Questions were asked about the number of stalls and the $40.00 facility fee.  Membership asked if they could please set up more stalls.  Reserving stalls, tying out and setting up pens were all discussed.  The Host Committee was asked to address this issue within their committee and report back at the mid winter meeting. Doug Doll commended the committee on the work they had to put in last minute in the cutting arena because of the rain.

Public Relations Director, Kent Clarke, was next on the agenda.   Kent “handed” out 3 left over calendar t shirts as prizes for the attendees.  He has National Team coats for sale for $100.00.  There is $30,605.00 in the sponsor account at this time.  Kent and Rod Kusser are working with Public TV to renew the contract with them.  There is not enough connectivity at the Rodeo Grounds in Belle Fourche for the group wanting to do the live web cam of the performances.  Kent was thanked for the entertainment that he provided during the short go.  Kent will be done with his position after the 2011 State Finals, and he encouraged anyone interested to contact him so they may begin to work together.

At this time, Ann Sundermann, Executive Secretary, presented the financial report.  Monies have been moved to the scholarship account so that all scholarships can be covered from that fund.  The region financial reports were submitted, and Ann asked that the SW region clarify their entry number totals with region secretary Sandy Buchholz. 
Motion by Kent, 2nd by Lon to approve the financial report as submitted.  MC

Patrick Auer, National Director, reported on the National Team.  The team did well and he thanked the members for helping him with his first year as National Director.  Cinch box pads and barrel covers are available if they are needed.  Let Patrick know if you want him to get them at the winter National Meeting in January.  No Wrangler signs can be used in the arenas this 2010-2011 rodeo year.  Dodge is questionable to continue as a National Sponsor.  Clarification was asked for on the Wrangler team shirts, and the athletes can wear their old shirts.  The Cinch Team can only wear their Cinch shirts, and no others, at Qualifying and State Finals Rodeos.

The Queen Coordinator Report was the next item of business and Kellie Yackely reported that the contest went well.  She has some proposed changes at the Regional Competitions and possibly a workshop.  She would like to have the modeling competition in the afternoon and the horsemanship in the evening, with the interviews being in the morning.  She will work with the host committee on this.  Thank you, Kellie, for stepping in and taking over this position.

President Doug Doll asked for any other Old Business that needed to be addressed and none was presented.

NEW BUSINESS:
The first item to be covered was the bid for prize saddles for the upcoming year.  Lynn McNenny reported that he had obtained three bids.
Martin Saddles from Triple R - $1710.00 per saddle
Tod Slone - $1394.00
Cactus Saddles/Scott Thomas from Triple R – 1374.00, including the breast collars at ½ price and shipping, along with a saddle sponsorship.
After discussion and opinions given by the student officers, there was a motion by Rod, 2nd by Patrick to accept the bid of $1374.00 for the Cactus Saddle from Triple R.  MC

Next the time and place of the mid winter meeting was announced.  It will be on 1/29/2011, 10:00 MST, at the Redd Room in the Rapid City Convention Center, Rapid City, SD.  The 20X Extreme Rodeo is 1/30/2011.

The Scoring system that we use has to be reported to the National Office and the options that we have were presented by President Doug Doll.  We can either present the average points after the short go, as we have been doing, or before the short go.  This is a Director’s decision, but opinions were asked for from the membership.  Both options were discussed in length.  The decision will be made at the Directors meeting today.

The next item of business presented was the By Law Change Proposal submitted by Nikki Steffes.

ARTICLE Vll 

C. To promote fair and equal competition and to equalize the number of contestants the Board of Directors shall have the authority to designate the regional rodeos at which a school may participate. Each regional rodeo weekend shall be considered to be two (2) separate rodeos. First weekend- Saturday #1 Rodeo, Sunday #2 Rodeo. Second weekend- Saturday #3, Sunday #4 Rodeo. ADD: Third weekend- Saturday #5, Sunday #6. Contestants are eligible to enter any or all rodeos of choice in their region. A contestant will not be considered for the All- Around title or average awards if they do not compete in a Saturday and Sunday rodeo the same weekend. No money will be refunded for any reason after the regional application has been forwarded to the Executive Secretary. The regional applications must be postmarked on or before the deadline set by the Board of Directors. There are no exceptions to the standards established by this paragraph.

Nikki presented the proposal and gave the following arguments for it:

She feels it is a better opportunity to get the best kids to Nationals, she would prefer a fall rodeo or the possibility of one large rodeo in January or February, she feels the kids want more chances to qualify and build up points, the point system would stay the same so that they would not have to attend all 6 rodeos.

Points of concern from the general membership were:
If there would be one large rodeo it would be larger than state finals and it would be very hard to find even stock, the startup costs would be huge for the rodeos with a concern of losing local sponsorship monies for the existing rodeos, the possibility of the large number of ties of the season points going into state finals, the amount of additional time it would take for the existing region secretaries and board members and the increase of the number of contestant’s at state finals.  Many members and board members expressed their concern of too many unanswered questions at this time.
Doug Doll reminded those voicing opinions not to compare competitive ability between regions in events.
Bill Hupp reported that the costs of having a regional rodeo are double that of a practice rodeo.
Kirby Bowden asked how much of the requirements that the regional rodeos need do the practice rodeos have to have.  Ann answered that the software and fees needed are not required of the practice rodeos.
A Call for the question was entertained at 12:00 pm, 2nd by Casey Cowan.
Other discussion was entertained by Kent Clarke asking members to consider a “yes” vote.  Nikki Steffes was given final opportunity to speak and a ballot vote was taken of the adult members with a current adult membership in the SDHSRA.

At this time, the meeting was adjourned for 45 minutes for lunch.

The meeting was reconvened at 1:00pm.  President Doug Doll reported that a 2/3 majority vote of adult members present was needed to pass the by law change.  By a vote of 31 yes votes and 61 no votes, the by law change proposal failed.

Next on the agenda was a question for clarification of the AA point system as it exits at the regional and state finals rodeo by Casey Cowan.  Casey reviewed the current system and asked that the Director’s consider a change, or at least a clarification in the ground rule.  He also expressed concern of the way the items that are posted on the website are labeled.

Patrick Auer next informed every one of the Crisis Fund Donation basket and the way that the item is prepared for Nationals.  Ann explained the history of how the basket has been prepared in the past.  Patrick indicated that our members, should they be injured, are eligible for these funds.   The student officers, under the coordination of Queen Coordinator Kellie Yackley, volunteered to take on this project for the coming year.  Thank you Kellie and Student Officers.

The next item covered was a region change request by Dale Christensen, on behalf of the Kadoka rodeo club kids.  Dale explained Kadoka’s situation and asked to petition back into the SW region.  Doug Doll explained the policy of the boundary guidelines and reported on the members and regional contestant’s in each region, dating back to 2004.  The Director’s will address the issue in the Director’s meeting.

At this time there was a 15 min. break for the regions to elect Regional Directors, as needed.

The meeting was reconvened and it was reported that the new East Region Director is Barry Knippling and the new River Region Director is Brian Fulton.  Thank you Brett Healy and VB Thomas for your service to the SDHSRA.  The New Regional Directors will begin their term at the end of this annual membership meeting, to sit at the Director’s meeting.

State Finals Bid Considerations for 2012-2013 was the item on the agenda to be covered next.  Mark Thiel introduced the new committee members consisting of Fay Pelster, Deb Steele and Kerbi Bowden.  Information was handed out and any other questions were called for.  Fay Pelster spoke briefly on be half of the new committee.
Other bids for state finals were called for at this time, with none being presented.
Motion by Lon, 2nd by Patrick to accept the bid consideration from Belle Fourche to host the 2012-2013 State High School Finals Rodeo.  MC

Item j. on the agenda was presented by Ann Sundermann reminding everyone of the opportunity the SDRA was giving our members to participate in the invite Fall Showcase Extravaganza in conjunction with the SDRA Finals October 23rd.  It will be held in the Rapid City Events Center and a thank you was given to the SDRA for the opportunity.

The shooting sports competitors at Nationals were reported on by Patrick Auer.  Currently we do not provide them qualifier monies to attend.  Discussion was held and Patrick will check to see if their points count in the team point total and report back at the mid winter meeting.

At this time VB reported that she would like to see the annual meeting be held at the Casey Tibbs Rodeo Center in Ft. Pierre.  Ann reported that it was unavailable this year.  The meeting will be held there next year, provided it is available.

Ann Sundermann reported on the next item of business, which was the need to have report cards in the fall to complete membership forms.  Ann checked with the national office, and because we have the state form that has to be signed by the principal verifying eligibility, they are not needed until the qualifying rodeos.
Motion by Doug Young, 2nd by Carey Schmidt, that effective immediately report cards are no longer needed to complete membership application.  MC

Ann reminded those that the Choice Hotel Program is in place and that there are instruction on the back table to use the program. South Dakota gets a “kick back” of funds for every reservation at no cost to us.

President Doug Doll asked for any other new business and there was none brought forth. 
Motion by Nikki Steffes, 2nd by Joe Stoddard to adjourn the annual membership meeting of the SDHSRA.  MC
Meeting adjourned at 2:00 pm.

Respectfully Submitted

Ann Sundermann
SDHSRA Executive Secretary


SDHSRA STATE FINALS DIRECTOR MEETING MINUTES
JUNE 24, 2010 BELLE FOURCHE, SD
ROUNDUP GROUNDS RODEO OFFICE

The State Finals Director’s Meeting was called to order by President Doug Doll.  All Directors and Host Committee Representatives present, with the exception of Lon Dreyer and Kellie Yackley. 

Motion by Paul, 2nd by Rod to dispense with the mid winter meeting minutes. MC.

The financial report was presented by Secretary Ann Sundermann.  Motion by Clay, 2nd by Lance to approve the financial statement as presented.  MC

Patrick Auer presented the National Director’s report.

Kent Clarke reported that The Public Relations position will be open after next year’s finals.  He will be more than willing to help someone get familiarized with the position.  He reminded everyone that the Wrangler All Star Team members need to be present to carry flags at each Grand Entry.

The rakes in poles and barrels will be set at 5 for the long goes and at 3 for the short goes.  The order of the short round qualifiers will be the high point earners running last. 

OLD BUSINESS

The meeting time and place for the mid winter meeting was set to coincide with the 20X Extreme Rodeo. 

Discussion was held on the state point system, which needs to be provided to the National Office by September 1, 2010.  The system can remain as it is, or can award the average points before the short round.  Directors were instructed to think about this and Doug Doll will follow up with them in order to meet the 9/1/2010 deadline.

As a point of order, Kellie Yackley was appointed as the SDHSRA Queen Coordinator.  She was commended on taking it over and doing a wonderful job.  Donna Curr was officially appointed the Calendar Chair Person for 2011.  Motion by Clay, 2nd by VB to accept the appointments of Kelley Yackley and Donna Curr. MC.

FINALS COMMITTEE REPORTS

The host site committee was commended on the work that had to be done in the cutting arena and the other arenas as a result of the torrential rain Tuesday night.  The arenas are now in great condition.  Mark Thiel expressed concern on how far to line the calves.  He wanted a pre designated number of liners to be decided now, and not in the arena.  It was decided that liners would be no more than 10 feet past the barrier line, with Doug Young and Doug Doll making the decision.

No business needed attention from the Judges Committee.

Livestock Committee to check stock is TE – Doug Young, Paul; SW and TR – Doug Doll; Rough Stock – Lon and Lance.

Arena Directors are as follows:

Rough Stock/West – Doug Young; Timed Event/West – Doug Young; East  Arena – Rod.

East Arena Personnel will be Rod, Paul, VB, Brett, Lynn.  West Arena personnel will be Doug Young, Lon, Lance, Dan.  Patrick and Doug Doll will float between the arenas.

The Directors helping with the Awards Ceremony on Sunday will be Rod, Doug Doll, VB, Patrick.  Sara Grim and Donna Curr will organize the photo shots.

The Persons of the Year will be awarded in the Arena before the pole bending.

NEW BUSINESS

Dress code clarification – contestants have been told and it is posted about the dress code enforcement anywhere in the chain link fence.

The Ground Rule for State Finals on running the extras is posted.

The host committee requested the running of the extras to take place after the rodeo.  It was tried the first performance, and the second performance they were ran after the event.

National qualifier money amounts were discussed and there was a motion by Doug Doll, 2nd by Doug Young to give each National Qualifier rodeo contestant, including the Queen, $1000.00 to help cover expenses .  MC

There have been ties for the first place go buckles and it was decided to buy  additional buckles for first place ties.

The Go Round Buckles will be awarded during the Sunday Morning Awards ceremony and the Short go buckles can be picked up at/by the office.

Clay has a committee of three people set up to deal with any weather situations that may arise.

If you have any deceased members that need to be recognized at Nationals let Patrick know.  Jeff Waln was one name given to Patrick.

The Ariat Best Boot Forward Awards was discussed.  If you have any names, let Ann know.

Paul addressed the issue that the East Region does not have an electric eye.  When the River Region was added, they took the eye.  Paul was instructed that the East Region can purchase an eye.  Kent Clarke indicated that he may have some funds for the purchase in the PR account. 

The Sports Medicine coverage at the Regional Rodeos was discussed.  Kent indicated now that we have a major sponsor for sports medicine, each rodeo may want to receive funds to be used for either an ambulance or sports medicine coverage.  According to the SDHSRA regional rodeo guidelines, an ambulance is required.

Having no other items of business there was a motion by Lance, 2nd by Brett to adjourn.  MC

Respectfully Submitted,

Ann Sundermann
SDHSRA Executive Secretary


SDHSRA Director’s Meeting Minutes
January 30, 2010
Redd Room
Civic Center, Rapid City, SD
10:00 a.m. MST

The mid winter Director's meeting of the SDHSRA was called to order by President Doug Doll at 10:15 AM with 27 members, not including Directors, present.

There was a motion by Lon, seconded by Bret to dispense with the reading of the minutes and approve as presented.  MC

The financial report was presented by Secretary Ann Sundermann.  Ann reported that the CD at Dakota Bank was due and that it was renewed for 14 months at 1.9%.  Ann also made the Director’s aware of the banking charges that are being incurred since the bank changed to First Interstate Bank.  Doug Doll will call and try to negotiate the charges. Ann reported that the State Finals award saddles had been paid for.  Motion by Kent, 2nd by Patrick to accept the financial report as presented.  MC

The 20 X Extreme rodeo was the next item of business and Doug Doll reported for the Suttons that the award buckles will be presented after the following event in the arena, with all other prizes to be picked up by the contestant.  There is a possibility that the 20 X will be held the last Sunday of the stock show to alleviate scheduling conflicts with the arena.

Kent Clarke gave the PR report and reported that the following sponsors are on board: Touchstone Energy, SD Corn Council, Clear Connections, Welmark Blue Cross Blue Shield, Kent Clarke Insurance and Today’s Horse.  The SD Public TV contract is up for renewal after this year’s state finals and Kent will negotiate the contract after that time. Kent presented Stewart Huntington, from the Black Hills Pioneer News in Spearfish.  Stewart Huntington is interested in doing a live webcast of the Friday and Saturday performances of the State HS Rodeo Finals.  Public TV is working on a webcast for the short go.  Questions were presented to Stewart regarding camera design, two arena situation and financing the webcast.  Public TV is working with him on the webcast proposal.

The National Director report was given by Patrick Auer due to the absence of Carole Hollers, who is at the NHSRA National meeting.  Carole will be calling with a rules update when the session is over.  Carole has recommended to the NHSRA that Patrick Auer become the new SDHSRA National Director.  Pending National level approval, he will fill her resigned position.  Thank you, Carole, for your years of service.

Doug Doll called a point of order and asked for any names from the floor to fill Patrick Auer’s SW Director’s position.  Lynn McNenny has agreed to fill out Patrick’s term.  Motion by Paul 2nd by Bret for Lynn McNenny to fill out the SW Director term of Patrick Auer.  MC 

Next on the agenda was the Calendar Report, which Calendar Chairperson Sara Grim presented.   5814 calendars have been sold, which is up 1675 from last year.  Sara presented a list of names and those who have sold calendars, along with over 200 members who have sold none.  Sara asked for any questions.  VB discussed the drawing dates and suggested that they be held from March 1 to March 1, to follow the calendar sales deadline.  NSF fees were discussed and asking for money orders to cover cash was discussed.  No action was taken at this time.  Motion by Rod, 2nd by Lon to accept the resignation as presented from Sara Grim.  MC.  Thank you, Sara, for your years of service.  Motion by Paul 2nd by Lance to allow the calendar committee, consisting of VB, Dan, Bret, Doug Doll and Mark Thiel as chair, to represent the Board of Directors and hire a calendar chairperson.  MC.  Ann will advertise in the newsletter and on the website for a person to be in place by the regional rodeos to work with Sara through State Finals, at which time her job will be complete.  The calendar chair job description was discussed and one presented by Sara and one by the Board were distributed.  Motion by Bret, 2nd by Patrick to adopt the Board presented Job Description as the official SDHSRA job description and the one presented by Sara as a Calendar chairperson job procedure.  MC. 

Bud Ireland gave back the past record books that he used to compile the records in place at the Casey Tibbs Center in Ft. Pierre.  He suggested keeping someone in mind that is interested in history to take over his duties when he decides to no longer do it.  A verbal thank you was given to Bud for his work with the Casey Tibbs Center.

Sports Medicine was the next item on the agenda and Patty Gilbert expressed an interest in doing a taping clinic, along with care and prevention of injuries.  Patty will get an article to Ann to be put in the newsletter to see if there is interest, and will proceed as needed.  The sports medicine costs have been paid for by the Sponsor account in recent years past.  Motion by Rod, 2nd by Lance to close the Sports Medicine Checking account.  MC.

The next item of business was the JH Rodeo report and Digger Rutten, JH Division President, was in attendance to report.  He reported that there are currently 62 members, with the next meeting to be held tomorrow at the Lyons building at the Fairgrounds.  Lon offered to sit in o the meeting.

The Host committee, represented by Mark, Phil and Clay reported on the state finals.  They indicated that they are having a more difficult time getting sponsors.  They will separate the arenas again because it worked so well last year, along with separating barrels and poles.  The Director’s meeting time was discussed and no action was taken at this time. 

Other state finals discussion was next on the agenda the first item discussed were Judges.  Recommendations were Donny Varland, Chuck Maher, Ed Miller, Lonny Harrowa, Lyle Germundson, Brenda White, Bobbi Williams, Tom Peterson, Kenny Krogman, Kelly Green and Wade Voss.  A paper vote was taken and contracts will be offered to Chuck Maher and Ed Miller for RS; and Lonny Harrowa and Bobbi Williams for the East Arena, with the alternate to be Wade Voss.  Doug doll reported that he is working on the cutting judges, and will relay the information to Ann as it becomes available.

Pick up men suggestions were Shayne Porch, Kirk Schuelke, JJ Hunt and Casey Humble.  A paper vote was taken and contracts will be offered to Shayne Porch and Kirk Schuelke, alternate Casey Humble.

Bullfighters voted upon were Cooper Waln, Joe Waln, Travis Byrne and Kyle Brown.  Contracts will be offered to Cooper Waln and Joe Waln.

Ann will write correspondence to those that did not get offered contracts.

The next item on the agenda was Rough Stock and the committee suggested setting up a rotation between the contractors so that they can bring larger numbers of stock at one time.  The contractors will draw for position.  Patrick reported that Chauncey and Walns would be interested in providing stock.  Lon and Lance will set this up and provide the names to Ann so that she may send out contracts.

The cutting cattle contract will be offered to Crago at the same price as last year, as reported by Mark.

Timed Event Cattle were discussed and nothing is firm at this time.  Rod, Delbert and Johnston and Miller have indicated possible interest.  Cattle costs have been up, and this was a concern as expressed by the host committee. 

The goat contract was discussed and John Hight and Lynn Smith are both interested.  Motion by Lance, 2nd by Clay to offer the goat contract to John Hight for $7.00 per run.  MC.

Other state finals discussion included designating arena directors and they are as follows: East – Rod Kusser and West – Lance Lesmeister (RS), Timed Event Cattle – Doug Young.

The next item of business was saddle update and Ann reported all saddles are covered, which is way ahead of last year.

The Queen Committee report was given by Susan Dewey and she reported finding sponsors for the Queen Contest prizes.  Susan also needs to proof the program before it is printed to assure her sponsors are listed correctly.  Susan has been doing this for 10 years and she is very much appreciated!

Rod Kusser agreed to do the Past Champions.

The Livestock Inspection Committee will consist of SW, TR – Doug Doll; TE Cattle – Paul, Doug Young; Rough Stock – Lon, Lance.

The prizes were covered next and Dan reported that Trent Shearer was here to report.  Trent would like to do them once again and offered the same amount of sponsors as last year – they will donate two and find have of the sponsors.  Dan would like to find the Steer Wrestling sponsor and Lon the Bareback sponsor.  Breast collars will be given away for third and 4th place prizes and Lance will check on our portion of the sponsorships.  Cactus saddlery and Triple R Tack will sponsor their portions once again.

At this time a 45” break was taken for lunch. 

The National Director report was available at this time as reported by Patrick, per phone call from Carole Hollers.  He reported that Face book is now available with the NHSRA site; the shooting sports contestants and all other competing contestants need to go to the required National Meeting; Gist will be giving 2% of prize amounts ordered to the individual state associations and that the rodeos are obligated to offer them a bid as a National Sponsor;  awards ordered from Professional Choice will be discounted 40%; the clothing line is now available on the website; the grade requirements have been changed to read “must be passing 70% of classes taken.”  Motion by Patrick, 2nd by Rod to adopt the rule changes for this rodeo season.  Discussion was led.  MC.

Kent Clarke reported on the choices that the student directors had made regarding calendar and national team coats, sweatshirts and t shirts and buckles.  DD Western of Huron will be getting the National team coats, Calendar coats, National team shirts and Short go shirts.  Classic Stitch and Heathershaw design will do the embroidery.  DD will try to have Ariat sponsor, since they are a National sponsor.   The t shirts and sweatshirts were not decided upon, and Sara will get the t shirt and sweatshirt information to Ann.  As a clarification, the student officers will be finding sponsors for the Champion buckles, and the Host Committee will be sponsoring the Reserve Champion and go round buckles. 

The regional entry form was covered next.  The River Region does not have a secretary in place yet.  Motion by Lon, 2nd by Rod to approve the Regional Entry form contingent upon the placement of a river region secretary and with the replacement of the newly adopted grade qualifications.  MC.

Person of the Year nominations were taken as the next item on the agenda.  Nominations were received for Carole Hollers, Jeff Waln and Kelly Shoemaker.  Motion by Lon, 2nd by Paul to accept the nominations as persons of the year for 2010.  MC.

Next VB reported on a fund raising opportunity from Matt Gunderson of Aksarben to sell tickets for the tour rodeo.  The tickets are $54.00 and the SDHSRA would get $5.00 for every ticket sold.  The student officers indicated they did not think that we should do this fund raiser.  No action was taken.  

Seeing no other items for discussion, President Doug Doll declared a 5” recess, and upon returning declared the meeting into executive session at 2:10 pm.  The meeting was declared out of executive session at 2:25 pm.  Motion by Rod, 2nd by Lon to increase the Executive Secretary pay by $2500.00.  MC.

Motion by Taygen, 2nd by Tee to adjourn at 2:30 pm.  MC.  Meeting adjourned.

 

Respectfully submitted:

Ann Sundermann, SDHSRA Executive Secretary


SDHSRA Annual Meeting is held the 4th Saturday in September in Pierre, SD.

SDHSRA ANNUAL MEETING MINUTES
9-26-2009
PIERRE RAMKOTA, PIERRE, SD 

The annual meeting of the SDHSRA was called to order by President Doug Doll at 10:15 am CST.  Roll call was taken by Executive Secretary Ann Sundermann, with two Host Committee Representatives and the Queen Coordinator absent.  There was a motion to dispense with the reading of the minutes by Rod Kusser, 2nd by Kelly Shoemaker, MC.

The first item of business on the agenda was the calendar project report given by project chair Sara Grim.  Sara presented a financial report.  With no questions on the financial report, Sara suggested that there be a policy change for each member to sell five calendars, instead of three.  She recommended a prize schedule of the following:  10 t-shirt                 20 sweatshirt               30 coat

The funds for the increase would go to help fund the National Team, prizes and scholarships.  A discussion was held on the amount of funds you can have and still be non profit.  Tee Hale, student officer, indicated that he thought five would be a good number to sell. It was brought up that maybe the members selling should not get all of the prizes, but the largest prize, discussion followed. The calendar project has been our fund raiser since 1993.  Last year 288 members sold three calendars.
Discussion was held on where the calendar monies are held, and they are in the SDHSRA general fund. 
Motion by VeaBea, 2nd by Patrick to raise the minimum calendars sold as a SDHSRA membership requirement from three to five, effective immediately.  MC
Motion by Rod, 2nd by Carol to adopt the following prize structure with the existing deadlines:
6 t-shirt            20 sweatshirt               30 coat                        50 membership   MC

The state finals report was the next item on the agenda.  A report was given by Mark Thiel, committee representative.  A thank you was given from the people of Belle Fourche for the opportunity to host the State Finals once again.  Discussion followed with the following points brought up: Rod Kusser cautioned that we need to be careful to not let the west arena take over from the announcer, Bret Healy suggested a digital clock read out from the east arena where the grandstands could see it, there was only one conflict between the barrel racing and the team roping, and next year to split the poles and barrels by an event.  It was stressed that Dale Christensen does an excellent job announcing the finals.

Kent Clarke, PR Director gave the PR Report.  Kent gave everyone who helps with the banners a big thank you.  It is a lot of work, and it needs to be done for our sponsors.  120 banners were hung at State Finals.  The short go shirts are at your electric cooperatives.  There were new vendors given the opportunity to get us prizes at the mid winter meeting.  Kent handed out short go shirts and Ann handed out calendar sales caps from year’s past to the members present.

The SDHSRA Financial Report was presented by Executive Secretary Ann Sundermann.  Joe Stoddard moved to approve the report and it was 2nd by Don Bergeson.  Discussion was entertained by Carole Hollers that she would like more information.  Ann passed some on to her and indicated that she could produce what ever she would like.  MC

Carole Hollers, National Director, went over the National Director’s report.  She covered how the team performed at National’s and suggested that the team come to the Queen functions in support.  She said the Kourtney Hauge, SDHSRA Queen, did an excellent job for our state.  Carole indicated that she felt that the Wrangler Division Director should be a part of the SDHSRA Board of Directors.  Discussion was held on the Wrangler Division program and that they are under the High School Division.  Digger Rutten is the new Wrangler Division National Director, Mark Stevens is the Secretary and Shorty Engesser is the President.  It was reiterated that from the onset the Wrangler Division was supposed to be giving us a report every year at the annual meeting.

Other items Carole discussed is that there will be a membership fee increase again next year, The host site for 2013-2014 is Springfield, Ill.  The Wrangler division site is in Kansas for 2013-2014.   She told us of a fundraising opportunity with Silver Lining Herbs.  Carole will resign as the National Director after the mid winter meeting in January.   After that time, we will present our National Director nominee to the National Board and they will need to approve our nomination.

Other old business discussed was the regional rodeo confirmations.  The confirmations may be emailed to the participants, or posted on the website for them to check if the region rodeo so chooses.  It is up to the regional rodeo.

NEW BUSINESS

The first item discussed was the saddle bids.  Patrick Auer presented his information on the saddle bids.  He resented information from Tod Slone, who is also a national sponsor; Running P; and Triple R Tack.  Triple R Tack’s bid is $1345.00 per saddle for the same quality, custom sized saddle that they provided last year.  Motion by Kent, 2nd by Dan Curr to award Triple R Tack the saddle award bid for 2010.  MC

Discussion was held on the tooling on the saddles with 3-4 sponsors on them.  Patrick will work out the details on that tooling.

Koreen Anderson came to represent Jack Anderson of Midwest Entries, who was unable to be there.  She explained the proposal of a centralized entry system for rodeo entries via the internet or phone for SDHSRA.  Ann Sundermann had previously spoken with Jack and the following items were things that she had questions on:  principal’s signature on entry forms, report card eligibility clarifications, money collections, compatibility with the ARTS software program currently being used and the medical releases needed.  The membership brought forth questions and President Doug Doll asked for input from secretaries that were present at the meeting. Mary Kay Sell voiced her opinion that she would like it to stay as is, that the system is working and there have been no complaints to change it.  The proposal will be discussed further in the Director’s meeting.

The next item of business was the Point System Proposal by NW Region Director Doug Young.
We count all points at regionals.  We don't throw out one rodeo. If a student has a director approved excuse, they may take their runs on the other day of regionals.  This would be available to a student only once. The points would be 10pts for each go and 10pts for each average for a total of 60pts at regionals.  State would have each long go count 20pts, the short 15pts, and the ave 15pts for a total of 70pts.  So the maximum amount of points a contestant could earn would be 130.  I believe this would allow our contestants the best chance to qualify for nationals and would not require anyone to drive a foot farther than we do now.  Our state and national finals award points for the average and I think the regionals should also.

Doug stated that less than 1% of members do not enter all four regional rodeos.  Discussion was entertained on the changes and their affects.  Todd Cowan suggested that it be researched before a change is made.  Jan Steffes suggested that we take a look at eliminating the 3 point rule to qualify for state before we make more changes.  The average rule was discussed as it is printed on page 55 of the national rule book.

The meeting was adjourned for lunch at 12:20 pm.
The meeting was called back to order at 1:30 pm with cake served for the outgoing Director’s Kelly Shoemaker and Carole Hollers.

The point system proposal discussion continued at this time.

Taking in the average placers from regionals will increase the number of qualifiers at state finals.  Kelly Shoemaker voiced his opinion that we need to limit the number of contestant’s at state finals, if for no other reason, because of the difficulty in getting even stock.  Dan Curr felt that with all of the changes last year, we should leave the system alone.  The point proposal will be further discussed in the Director’s meeting.

Don Bergeson presented the next item of business, which was the By Law Change Proposal.  Don amended his proposal to include the clarification that if the difference between region membership numbers reaches 15% then a readjustment of the boundaries needs to be made.  The intent was not to have to change it every year, regardless of the numbers.

The original proposal is as follows:
ARTICLE VII
REGIONAL RULES
A. There shall be four (4) regions serving the state. (Change 9-27-08)  The regional boundaries will be set, reviewed and adjusted every 2 years by the Board of Director’s, making each region near equal in number of contestants as possible. The location of the regional and state high school rodeos shall be set by the Board of Directors. The location shall be awarded for a two (2) year term and a location may be extended for an additional two (2) year term by a majority vote of the Board of Directors. (Change 9-27-03) The Board of Directors shall establish written criteria for the location of the State Finals Rodeo.

Discussion was entertained from members.  Tom Costello voiced his opinion that the Board is credible and that the guideline does not need to be done.  Carole Hollers explained that it would make it mandatory to be reviewed, as has been asked for and denied in the past.  Don Bergeson explained the situation that arose that prompted the Region addition last year, after the regions continued to differ more each year in numbers of memberships.  Dan Curr suggested that it be reviewed every four years.
Motion by Carole Hollers, 2nd by Kenda Nutter to accept the By Law change as presented and amended.
A ballot vote was collected with a 2/3 majority vote needed to pass.  Motion Failed.

Regional Rodeo Bids were accepted as the next item of business.  Those presenting bids from the East Region are Huron and Watertown.  Those presenting bids from the River Region are Winner and Ft. Pierre.  The Southwest regional rodeos presenting bids were Wall and Sturgis.   Motion by Kent, 2nd by Lon to accept the regional rodeo bids for the East, River and Southwest region, and Buffalo in the NW region.  MC

At this time Koreen Anderson of Lemmon presented a proposal for having the NW regional rodeo in Lemmon, instead of Dupree.  The showed the audience her proposal and indicated that they have two arenas and a committee in place ready to put on a regional rodeo.  Doug Young from Dupree reported on the Dupree regional rodeo.  Kelly Shoemaker voiced his opinion that having good stock close is more important than the facility, in his opinion.  The item was tabled until the Director’s meeting.

At 2:30 we broke for regional director nominations.  The Director’s will remain the same with the exception of Lance Lesmeister taking the vacated spot of NW Region Director Kelly Shoemaker.

The East Region will be responsible for the Crisis Fund Foundation basket and getting it to National’s for the 2010 year.  Everyone/each club in the state should donate to the basket.

The Refund Policy, and the history of the no refund policy was the next item of business on the agenda.  It was pointed out that this is in the original by laws and cannot be changed without following the proper procedure for a by law change.

Ann Sundermann explained that according to communication with the National Office, there is not a need to have each rodeo entry form notarized.  Motion by Joe, 2nd by Kenny Lensegrav to only have the initial HSR membership form notarized.  MC

The Fall Showcase Extravaganza was next on the agenda and was reported on by Carole Hollers and Lance Lesmeister.  It will be held in conjunction with the SDRA Finals and is on October 24th at the Rapid City Events Center.  It is an invite rodeo for HS members based on their points after regions, before state finals.

The Buckaroos reported that they will be giving two more scholarships this year.

Motion by Mary Kay Sell, 2nd by Joe Stoddard to adjourn the SDHSRA annual meeting.  MC


SDHSRA STATE FINALS DIRECTOR’S MEETING
6-25-2009
BELLE FOURCHE AMERICINN

The state finals director’s meeting was called to order by President Doug Doll at 9:20 pm.

The minutes of the mid winter meeting were dispensed to the director’s previously and were approved as submitted.

The financial statement, balance sheet and year to date comparison were dispensed and Ann Sundermann, Executive Secretary, pointed out a comparison in finances from one year ago.  The membership income was down, as were calendar sales.  The adult membership income was up.
Motion by Brett, 2nd by Doug Young to accept the financial report as submitted.  MC

Carole Hollers presented the National Director’s report and reported that we have 15 camp spots and 25 rooms for Nationals in Farmington.  She asked for names of those who passed on this year to be read in Farmington.

Kent Clarke gave a detailed PR Report.  All the banners and flags will go home with Kent.  He is short banners and flags from our in-state sponsors.  Some of the banners are in bad condition and the sponsors do not want them flown if they look bad.  Take care of the banners, please.  Kent feels that their needs to be consistency in what the sponsor’s get for a certain amount of money.  Regional sponsors need to be recognized at the regional rodeo they are sponsoring.  He suggested improved communication between himself, Ann, the sports medicine coverage, Patti Gilbert and the regional rodeos.   It was suggested by the Director’s that the regions try to find their coverage, if possible, and if not, they can let Patti know that they need help in finding the coverage.

No Old Business was presented.

SDHSRA STATE FINALS COMMITTEE REPORTS

The Host Committee reported on the grounds and other issues.  All ground work needs to be ran through them.  They know the ground and will ok any work to be done.  The space in the back pen for cattle is limited in the west arena.  If needed, the steers and calves will be trailered around to the pens.  The bulls will not be loaded until the tie down roping is done.  There were seven stalls left for horses right before tonight’s meeting began.

The judges committee reported at this time.  Dorvan Solberg became ill and unable to attend, so at the last minute Doug Doll secured Wayne Hildebrandt to cover the cutting instead,  Thank you Doug.  The boy’s judges are Ed Miller, Wade Berry and Mike Steiger.  The girl’s judges are Bobbi Williams and Lonnie Harrowa, barrier judge.

The Livestock committee was reported on first by Doug Young.  He indicated that the cattle are here and the TR and SW cattle look good.  If there should be less than half enough, the contract rules will be followed.  Belle Fourche Stockyards was not contacted for the contract of the timed event cattle and they need to be out of courtesy.  Doug Doll spoke with them after finding this out, and next year both Doug Doll and the host committee will contact them.

Lon Dreyer reported that on the rough stock he would like to see Chauncey’s have an opportunity to bid next year and that Bud Longbrake would also like the opportunity to bid the horses.

Arena Directors will be Doug Young for the times events in the west arena, and Patrick for the rough stock in the west arena.  Kelly shoemaker will be the arena director for the east arena.

PR Director, Kent Clarke, thanked Paul and VB for hanging banners for hours with him.

The Grand entry will be in the evening

Personnel working the arenas will be as follows:
East Arena – Paul, Rod, Bret, Vea Bea, Kelly, Carole
West Arena – Lon, Patrick, Doug Young, Dan, Phil,
Doug Doll will float between the two arenas. 
The right hand goat will be run first and will be labeled as bleacher side and announcer side goat.

There was no report from the Queen Committee.

Other State Finals Discussion included working the ground in the east arena and the stake placement.

NEW BUSINESS

The Dress Code was clarified as to have western attire on one hour before the performance until the end of the rodeo, unless you are IN your trailer.  This applies to anyone if you are in the chain link fence.  Next year it will be enforced during the cutting events also. 

Poles and Barrels will be raked on three in the short go.  There was a vote taken on how to run the barrels and poles, and it was votes 9 to 4 to run them from slowest time to the fastest time on points.

Carole will cover the tobacco rule at the contestant’s meeting.  No tobacco in the arena.

As per the ground rule for running the extras, we need to line people up to run them.

Carole will clarify the rule that once you call for cattle you may not be assisted with your horse.  You, as a helper, may not touch ahead of the back cinch once cattle are called for.  This includes the breast collar, bridle and reins.

There was a discussion on the awarding of average points.  They will be awarded after the short go, as long as the contestant has one time or score at State Finals.

Ann reported on the National Qualifier money, and she was not comfortable, given our current financial condition, that we give the same amount as last year.  Motion by Clay, 2nd by Patrick, to award the National Finals Team Members $1000.00.  MC. 

There was a brief discussion on increasing the amount of calendar sales to five, instead of three.

If there is an Arena Conflict in Team Roping and Barrels, the East Arena will take preference.

The Weather policy is in place and the host committee will be contact with the weather service should any weather be headed our way.  Clay, Phil and Doug Doll will decide whether to call a performance.  We can roll back one performance if needed.

The short go stock will be brought back on the best times that were ran/road on that animal.

Ann needs help with the Sunday Awards Ceremony after the crowning of the Queen.  Rod and VB volunteered to hand out awards, as Rod will be there with the Past Champions.

A point of order was called for by National Director Carole Hollers to officially appoint VB Thomas to take over Steve Suttons Director position.  Motion by Rod, 2nd by Brett, MC.

The patterns will be set in the west arena Saturday night after the rodeo for the Short Go.
Motion to adjourn by Clay, 2nd by Rod at 10:55 pm, MC

Respectfully Submitted,
Ann Sundermann
SDHSRA Executive Secretary


SDHSRA Mid Winter Director’s Meeting Minutes
Jan. 31, 2009
Rushmore Civic Center Redd Room, Rapid City, SD

The SDHSRA Mid Winter Director’s meeting was called to order at 10:00 MST by President Doug Doll.  All directors were present or with representation.  Sindi Jandreau filled in for Steve Sutton and Kelly Britton filled in for Kelly Shoemaker.

The minutes of the annual meeting were amended to read “discussion entertained by Teri Kissack to list the HPYE champions in the finals program starting this year, and co list the HPYE and the State Champion for year’s prior.  There was concern to make sure that the finals champions from prior years remain listed as they have been.  Teri is willing to do the footwork on this. Teri moved to accept her proposal as a motion, 2nd By Kent Clarke.  MC.
Motion by Kent, 2nd by Bret to approve the minutes as amended.  MC

A point of order was voiced by Doug Doll that per the SDHSRA attorney, the host committee has a total of three votes, and cannot vote on issues pertaining to State Finals.

The agenda was adopted with the following additions/corrections:
Adding – National Team Report, State Qualifying Criteria
Motion by Carole, 2nd by Kent to accept the agenda as amended.  MC

The financial report was distributed to the Director’s and there was discussion by Carole as to if more information was needed.  Ann will provide any information requested to the Director’s.
Motion by Clay, 2nd by Patrick to accept the current financial statement.  MC

The 20X Extreme Showcase Rodeo was reported on by Steve Sutton.  The college fair will be held from 8:30 – 10:00 in the upstairs of the arena with 18 colleges signed up to attend.  The kids may get in the arena at 9:30 Sunday morning to ride.  Applause was given to the Sutton’s for providing such an opportunity for the HSR athletes. 

PR Director, Kent Clarke reported on sponsorships.  He has been in touch with the sponsors, and voiced that there have been cut backs in sponsorships. 

Next, Dianna Melvin, representing the Casey Tibbs Foundation (CTF), reported on the CTF requests.  They would like to link to our website, receive funds for a SDHSRA banner and have us appoint an artifact coordinator.
Motion by Kent, 2nd by Rod to allow the CTF to link to our website.  MC
Motion by Kent, 2nd by Lon to fund a banner for display at the cost of $475.00, upon approval of the banner design.  The student officers will help in the design of the banner.
Discussion entailed that Patti Gilbert has the official logo on CD, and a one time use letter will be presented to the CTF for authorization to use the logo.  MC
Motion by Rod, 2nd by Phil to reaffirm the previously appointed liaison between the CTF and SDHSRA as Bud Ireland.  MC
A request was made by Bud Ireland for past State Finals Programs.  He has received none. 

The Queen committee report was then given by Susan Dewey, Queen Coordinator.  Susan indicated that she thought a buckle should be given only for the winner, and other prizes would be given for 1-3 runner up.  Susan also suggested that the crisis foundation basket be rotated somehow among the National Qualifiers, as far as putting the basket together and getting it to Nationals.  Kourtney Hauge indicated that she would write an explanation about the basket for the upcoming newsletter and get it to Ann.
Motion by Kent, 2nd by Clay that the Crisis Foundation basket responsibility be rotated among the regions, to be the same as the region providing the “basket.”  MC
For 2009 the River region is responsible for the “basket” and responsibilities. 

Carole Hollers gave the National Director’s Report as the next item of business. 
She reported the following:
- The Wrangler Finals are 6/28-7/4, which is the same time as our state HS finals.  They are in Gallup for 2010, 2011.
- National High School Finals are in Farmington in 2009; 7/18-24, 2010 in Gillette; 7/17-23, 2011 in Gillette; 2012 and 2013 in Springfield.  She briefly touched on the PETA concerns in Springfield.
-There will be no BB competition at Nationals this year.
-An animal welfare fund has been started with a $250.00 fee per state in 2008-2009.  This will be reflected next year on the NHSRA membership form as a fee of $1.00 per member.
Motion by Paul, 2nd by Bret to pay the animal welfare fee of $250.00 to the NHSRA  MC
- The finals debit card was explained and the association receives .15 for every transaction and .35/month for every card.  There is no origination fee, but a $4.00 per month usage charge.
-The financial report is that the NHSRA is operating in the black.
-Heelomatic will donate $25.00 to the NHSRA for every blue bones sold.  They are $295.00 shipped, $280.00 for 4 or more.
-NRA is donating $25.00 of its membership fee back to NHSRA members.
-A thank you was given to Kourtney for doing such a wonderful job on the crisis foundation basket. 
-Rule books will be printed only every two years because of the cost.
-There can be no contact by the helper when cattle have been called for in SW, TR, TD, BK.
-A reminder was given to sign up for Horse and Athlete of the Month. 
-The Dodge pickup raffle at National’s gives $5.00 per ticket to us.
-Sponsors – Carhartt and Corral West are out Walls and Boot Barn are in.
-The report card requirements were briefly discussed and will be brought up later on the agenda. 
-Flags are needed for the regional rodeos, and the National team.  Kent is working on this issue.  Four SD flags are needed. 

OLD BUSINESS:
The Calendar Report was the next item of business.  Sara Grim reported that 4,139 calendars had been sold, slightly down from last year.  250 members have not sold or turned in their 3 required calendars.  The March 1st eligibility deadline will be enforced on the calendar sales.  Sindi Jandreau suggested that everyone have to pay their calendar sales money at membership time, so then every member would be eligible to rodeo.  Kelly Britton suggested that next year HSR members sell calendars at a booth at the stock show.

The Host Site Committee reported on the host site business. 
-The financial statement was presented for the 2008 state finals.  The question was brought up by Rod if the Carhartt money had been received.  Ann received the money for the SDHSRA and will forward it on to the host committee.
Motion by Carole, 2nd by Kelly Britton to accept the 2008 host site financial statement.  MC
-Wording on the buckles was discussed and it decided that the Go Round buckles will say Go Round Champion, SD State HS Finals, and the event.  The short go buckles will say “final round,” not short go.
-It was decided by the Director’s that stalling by the host committee has been adequately provided, and is expected to remain the same. 

At this time, the meeting adjourned for one hour, to reconvene at 1:00
The meeting was called back to order at 1:00 by President Doug Doll.

The Judges Committee consisting of Steve, Doug Doll and Lon gave their report at this time. 
-Reported by Doug Doll, Cutting judges will be Ray Sitorious and Dorvan Solberg, both NCHS approved judges.
-Motion by Lon, 2nd by Paul that Mike Steiger and Wade Berry be RS judges.  MC
-TE judges were voted on and they will be Lonny Harrowa and Ed Miller, Brenda White will be the Girl’s Flagger.

Committee assignments were given for the 2009 state finals and will be as follows:
Rough Stock Committee – Patrick, Lon
Timed Event Committee– Doug Doll, Doug Young, Kelly, Phil
Livestock Inspection Committee – Doug Doll, Phil, Kelly, Doug Young, Paul
Past Champions Director – Rod Kusser
RS Arena Director – Patrick; Motion by Lon, 2nd by Paul, MC
TE Arena Director – Doug Young; Motion by Carole, 2nd by Phil, MC
Cutting Arena Director – Doug Doll; Motion by Doug Young, 2nd by Rod, MC

At this time discussion was held on the payment of stock and the following amounts were designated:
RS - $55.00 per out
Cutting - $15.00/run
SW - $17.00/out
TR - $12.00/out
BK and TD - $15.00/out
Goat - $7.00/out
-Motion by Clay, 2nd by Phil to offer John Hight the goat contract for the 2009 State Finals.  MC

Bullfighters and Pickup men were voted on and the following will be offered contracts:
Bullfighters – Motion by Sindi, 2nd by Dan to offer Cooper Waln and Joey Waln bullfighter contracts for the 2009 state finals.  MC
Pick up Men - Motion by Sindi, 2nd by Dan to offer Kirk Schuelke and Shane Porch pick up men contracts for the 2009 state finals.  MC.

Ann presented the saddle update and thanked Patrick for all of his help with the saddles.  Three saddles were displayed, and with the two sponsorships by Bret Healy, the sponsorships are complete.  

Other State Finals Discussion was entertained as the next item of business.  Doug Doll presented a very intricate report of the estimated qualifiers, using the last four year’s of data.  This estimate took into consideration the new 3 point rule to qualify.  Lengthy discussion followed.  Dana Sippel proposed that the Ass’n should add 25% and pro-rate the contestants.  Sindi Jandreau voiced that she feels we are “bandaiding” the problem and not fixing it with an East and West system. 

-A Point of Order was presented by Tom Costello, past SDHSRA President.  He stated that in accordance of Article II, section G of our by laws we cannot limit the number of contestants at this time, because our regional qualifications had already been set.  Ann was asked to read the by law out loud.  Discussion followed.
Doug Doll voiced his opinion that we need to work with the criteria that has been set for this year, and reevaluate it after state finals, if needed.
Discussion was held as to if we were in compliance to our by laws, according to the point of order made by Tom Costello.
Dan Curr and Sindi Jandreau expressed concern that we would lose credibility if we would again change qualifying rules mid year.

-Other state finals discussion concerning the scheduling of performances was at this time discussed.  Ideas presented were, because of the longer time frame of the performances, that we could start the morning performance at 8:00, add a performance, or run barrels all in one day.  Phil expressed concerns about the time needed to get the ground work done as proficiently as it has been.   Bret Healy made the suggestion that we start one hour earlier in the AM and 1/2 hour earlier in the PM.  Doug Young voiced an option of having a slack performance.
Motion by Paul, 2nd by Doug Young to run the long go’s with 1 loop in breakaway and calf roping, 1 jump in steer wrestling and 2 loops in team roping, with the short go to remain as it was.  This would be implemented as a SDHSRA State Finals Ground Rule beginning in 2009. MC  
The final decision as to the schedule will be left up to the host committee.  They will let Ann know within two weeks, so it can be published in the next newsletter. 

NEW BUSINESS:
Approval of the SDSHRA Membership Form was the next item on the agenda.  Our state adopts the membership form before any increases in fees are added for insurance and by the NHSRA.  Ann asked that we approve the form to make it a standard $23.00 per member that our state gets for the SD state dues. 
Motion by Rod, 2nd by Phil to have the state fee be $23.00 per member.  Opposed – Lon, MC

Motion by Carole, 2nd by Doug Young that the regional entry form deadline for 2009 be set for Wednesday, April 15th.  MC
An additional electric eye will be needed with the addition of the new region.  Sindi Jandreau, on behalf of the WPRA, offered a donation of an electric eye. 

Practice Rodeo Applications were reviewed and there was a motion by Kent, 2nd by Clay to approve the applications.  MC
Paul discussed the cutting at Huron Regional Rodeo.  It will be held on Friday at the State Fairgrounds in conjunction with another cutting event.

At this time, the calendar and national team prize report was given by Kent Clarke.  The coat and prize bids were awarded as follows:
Calendar Coats – DD Western and classic stitch embroidery
National Team coats – Roper, for the same price as last year
Caps – Monarch Sales of Sioux Falls
Short Go and National Team Shirts – From McDonnell’s at Classic Stitch of Martin, SD.  They will be white and dark green
T- Shirts – from Springfield prison and will be Gray and Red
Buckles  - Bob Berg Designs Sulphur Springs, Texas

Person’s of the year nominations were taken and this year’s person’s of the year will be Troy Brown, Lon Dreyer and Joe Stoddard.  Congratulations were given.

Designation of the official form of correspondence for the SDHSRA was next on the agenda.  Motion by Kent, 2nd by Bret to designate the SDHSRA website as the official form of correspondence for the SDHSRA.  Opposed – Carole, MC

Glendon Shearer, of Cow Creek Cedar, presented a proposal to donate two cedar saddle racks for the all around saddle winners, and would also be willing to obtain six sponsorships for the event winner saddle racks.  They would have a plate on them with the sponsor name and event.  Motion by Bret, 2nd by Dan to have each region responsible for obtaining two sponsors for the remaining saddle racks.  MC  A thank you was given to Glendon for his generosity. 

Motion by Kent, 2nd by Phil to accept the Region Transfers as presented.  MC

The Report Card Eligibility Qualifications were discussed at this time.  Discussion was entertained regarding following the rule as it is stated in the National Rule book, or the revised rule, which is not yet published.  Carole stated that the rule will be changed, and Ann presented information that she had received from Kent Sturman at the National Office.  Cally Thomas reported that there school scheduling system is a block system that is different from other block systems.

Motion by Kent, 2nd by Lon to Amend the National rulebook, upon Carole providing written clarification of the rule to follow from the National Office. MC        

Having no other business to attend to, the SDHSRA Board of Director’s went into executive session at 3:50 pm. 
The Board was declared out of executive session at 4:15 pm. 

Motion by Bret, 2nd by Mark that the year end report cards turned in at the Regional Rodeos be kept and turned in with the Secretary handbooks.  MC

Motion by Cally, 2nd by Dane to adjourn the meeting.  MC


SDHSRA Minutes of the Annual Meeting
Pierre Ramkota, Pierre South Dakota
9-27-2008

The SDHSRA Annual meeting was called to order by President Doug Doll at 10:15 am. Doug advised everyone of the large amount of business to be discussed and reminded everyone to be to the point and to keep their comments positive. Brice Healy made a motion to accept the proposed agenda, 2nd by VB Thomas, MC. Bret Healy made a motion to move the By Law change up to item four on the agenda, 2nd by VB Thomas, MC. Joe Stoddard moved to dispense of the reading of the State Finals Meeting Minutes, 2nd by Tigh Cowan, MC.

Proposed By Law Change:

The proposal was presented by VB Thomas on the splitting of the Eastern Region.
*Discussion was entertained from the membership and Doug Doll clarified that we have to change our Short Go Qualifications, not our State Point System.
*Doug Young voiced his concern on the number of participants that would go to state finals with the new region.
*It was entertained that the stock numbers will be hard to fill in a even pen if they go up.
*It was expressed that the stock numbers in the eastern region are currently hard to fill with the large number of entries.
*Marty Jandreau asked if there was a number to limit the number of contestant’s that go to state finals.  Doug Doll informed everyone that would be a Director’s decision.
*Sara Grim was concerned about the low number of contestant’s at the regional rodeos helping to finance those rodeos, and that finding stock for an additional rodeo on that same weekend may be hard to find.
*Bret Healy addressed the fuel issue and the large area some people have to cover to rodeo.
*Brenda Reis advised us that if the contestant numbers are lower, there will be less entries and the stock charge will be considerably less.
*Kim Sutton told the membership that the numbers vary greatly by event, and that she had it figured that the average numbers will be ¼ larger.
*Doug Doll clarified that the largest events are the Breakaway, Tie Down Roping, Pole Bending and Team Roping.
*Casey Cowan stated that the travel distance from Stanley County to Buffalo and Dupree is 240 miles, and encouraged the Director’s to adjust the boundary.
*The 20 X Rodeo was brought up by Joe Stoddard and Steve Sutton was asked if the additional contestants would be a problem. Steve indicated that there would be no time constrain this year.
* A point was made by Dawn Cable, asking the Director’s if they had been asked last year to adjust the boundaries, and they denied doing so. The answer was yes.
*Bret Healy moved to address the previous question – Motion died for lack of a 2nd.
*Lenny Starks wanted to know what the membership numbers vs. contestant numbers were.  Ann reported the following:

2008 Regional Rodeo Contestant Entries:
Buffalo  330                Dupree        333
Wall      370                Sturgis         369
Winner  419                Watertown  419

2008 Regional Rodeo Contestant’s by Region:
Eastern                        198     
Northwest                   154
Southwest                   156

2008 Memberships by Region:
Eastern                        181
Northwest                   164     
Southwest                   170

Ann also has the last five year’s numbers on record, as distributed to the Board of Director’s.
*Todd Cowan stated that there are four rodeos that are interested in bidding the two additional regional rodeos needed, should the by law change pass.
*Digger Rutton asked for Watertown and Winner’s opinion on the rodeo.  Lois Taylor from the Watertown committee said that more fund raising is needed, and the region secretary is something to consider.  Watertown is still willing to put on the rodeo. 
*A question by Casey Cowan was asked that if the contestant’s were to go to the region that they were supposed to (region transfers), would that make a difference?
* Renee Wolf stated that there are 25 kids in the Pierre/Ft. Pierre club this year, and that if the borders are not changed they should be able to compete in another region. 
*Kelly Shoemaker reminded everyone that moving the boundaries affects the towns and families where the contestant’s live.
*Kristi Moran reminded the Director’s that they should have moved the boundary last year, preventing the need for a by law change. 
*Sindi Jandreau suggested that they have to go off of last years membership/contestant count, like the PRCA does.
*Lon Dreyer reminded the membership that the numbers they had last year were contestants and membership, not contestant entries. 
*Nila Woodard reiterated the fact that it is tough getting an even pen of stock, especially Steer Wrestling Steers, for a higher number than were at last year’s State Finals.  
*Jimmy Nicholaus stated that the competition advantage is important to make your best National Team.
*Mark Fulton stated that it is hard to make an even pen of TE Cattle at the regional rodeo in the east region, because of the large number of entries.

Motion by Todd Cowan to Call the Previous Question.

2nd by Mark Fulton  MC

Ballots were cast and collected.  Counting the ballots were SW Director Patrick Auer, Executive Secretary Ann Sundermann, Marty Jandreau, and Host Site Member Clay Birkeland. 

With 204 voting members present, the By Law change passes by a vote of 163 yes votes to 41 no votes. 

The By Law is as follows:

ARTICLE V
BOARD OF DIRECTORS

A.    There shall be a Board of Directors of the Association, which shall consist of not less than four (4) nor more than eleven (11) thirteen (13) adult directors.  Each region shall elect one director from each Regional Rodeo.  One director at large shall be elected from east of the Missouri River from the two (2) Eastern regions by association members of that region the regions and one director at large shall be elected from west of the Missouri River from the two (2) Western regions by association members of that region the regions. Contestant officers and the state queen shall be members of the Board of Directors and, collectively, shall have one vote.  The National Director shall be a member of the Board of Directors.  The host site of the State Final Rodeo shall appoint three directors.  Directors for the host site may not vote on the selection of any regional or state rodeo host site.

ARTICLE VII

REGIONAL RULES

  1. There shall be four (4) regions serving the state.  The region boundaries will be set by the Board of Directors making each region near equal in number of contestants as possible.  The location of the regional and state high school rodeos shall be set by the Board of Directors.  The location shall be awarded for a three (3) year term and a location may be extended for an additional three (3) year term by a majority vote of the Board of Directors.  The Board of Directors shall establish written criteria for the location of the State Finals Rodeo.

A point of Order was called by Joe Stoddard stating that the wording of Article VII, section A “are awarded for a two year term, for an additional two year term.”  It was noted and will be corrected.

Doug Doll asked for a show of hands as to who would want the criteria to qualify for state changed.  There was much discussion entertained.
*Clay Birkeland noted that time is more of an issue by adding the additional contestants to the State Finals with the current time frame.

The next item of business on the agenda was the Calendar Committee Report by Chairperson Sara Grim.  Sara reiterated the fact that if you check out calendars, sell them or return them, do not hang on to them so no one else can sell them.  She stated that she had gotten bids for a hooded sweatshirt as a possible prize.
*Dane Kissack, student director, stated that he thought the boys liked the caps more than the girls.
*Motion by Sara Etzkorn to add the hooded sweatshirt and eliminate the cap.  Motion later withdrawn.
*Kent Clarke gave the figures that at $220.00 per person, each member sold 11 calendars when averaged out.
Motion by Donna Curr, 2nd by Todd Cowan to leave the prize structure as is this year.  MC.

The State Finals Report was discussed by Clay Birkeland, Mark Thiel and Phil Kissack of the Host Committee.
*They did not have a financial statement to present because the buckle expense is still under negotiation.  This is a significant amount and there are still buckles being corrected.  All of the correct buckles are here today for members or parents to take.  Those left will be mailed out.
*The timed event stock was of very good quality this year.
*Thank you and good job to Belle Fourche for an excellent finals!

Kent Clarke, Public Relations Director, handed out information on the PR Report.  He covered the SD Public TV contract, which is through 2010.  He also reported on the Short Go Shirts, which are soon to be shipped to the local cooperatives for distribution.  The balance on the account is $24,015.10, with $3215.00 in unpaid expenses.

Ann Sundermann reviewed the Financial Report as submitted.  Motion by Carole, 2nd by Patrick to transfer $3500.00 to the scholarship account to cover this year’s scholarships earned.  MC.  The taxes and audit are back from the accountant to be sent in.  Motion by Carole, 2nd by Sara Grim to accept the Financial Report as presented.  MC

The National Director’s Report was presented by Carole Hollers.  She reviewed the high lights of National’s, including the fact that the VB team got 3rd and the BB team also got 3rd.  She discussed the housing issue, which was very complicated and probably will be next year also.  The stalls and the arenas were good. 

Dane Kissack reported on a good effort by Farmington to host National’s and expressed thankfulness that he lived in Spearfish, SD!

The Crisis Fund basket was touched on by Queen Kourtney Hauge.  She said that we need to be sure of the size of the “basket” so that all items can be properly displayed.  Larger “gift certificate” type items do not take up much room.  The River region is responsible for getting a donation for the “basket” this year. 

The Team Roping ground rule was officially adopted to be placed in the SD ground rules.  This was a clarification of the change made in 1/07.  Motion by Lon, 2nd by Jerry Weber to adopt the ground rule.  MC

At this time, the meeting was adjourned for one hour for lunch.

At 1:30 pm, the meeting was called back to order by President Doug Doll.  Doug Doll explained the conflict of electing Director’s before the current Director’s had set the new regional boundaries.  Discussion was entertained by Lon Dreyer, Todd Cowan, Mark Thiel, VB Thomas, Casey Cowan and Bret Healy.

Motion by Carole, 2nd by Shelly Cowan for the Board of Director’s to recess to set regional boundaries.  A ballot vote was taken with 44 yes votes and 53 no votes.  Motion Failed.

Discussion followed by Dawn Cable, asking how many votes the Host Committee had.  The answer is 1 collectively.

Bret Healy moved to set the interim line for the new regional boundary along Hwy 14.  Motion died for lack of a 2nd.

Motion by Don Bergeson, 2nd by Chad Chauncey to include Pierre, Ft. Pierre and  Mobridge in an interim line in the East Region and to include two at large Directors for the purpose of setting interim regional boundaries.  Discussion was held on contestant numbers vs. travel time issues.

By a show of hands MC.

The Regions split into groups at this time for the purpose of filling vacancies for Director’s in their regions. The Regional Director’s are as follows:
NW     Doug Doll, Doug Young
SW      Dan Curr
East (interim)  Bret Healy, Paul Sundermann
The new Director’s took their places by the existing Board of Director’s at this time.

Patrick Auer presented the Saddle Bids for the 2009 State High School Finals as he had received them.  He received bids from Tod Slone and Triple R Tack for Cactus saddles.  Carole Hollers suggested that we need to use our National Sponsors or risk loosing them as a national sponsor.  It was stated that the SD businesses sponsor SD year after year.  The student officers were asked their opinion.  Dane Kissack stated that while he likes his Tod Slone, he really likes his Cactus.  Patrick Auer said that Allen likes his Cactus and that the other saddle he purchased at the silent auction is also a Cactus saddle and it sits real nice.  Ann Sundermann stated that Triple R was very easy to work with and that they handled any problem that arose.  She also said that the saddles were built custom form the stirrups up.  Motion by Donna Curr, 2nd by Todd Cowan to accept Triple R Tack’s bid on cactus saddles for the 2009 State HS Finals.  MC.  The price will be $1293.00 per saddle, with a donation of one saddle from Triple R.

The next item on the agenda was addressed by George Till.  He is concerned about the athletes getting hurt in the chute and would like to see BB and SB Horses tied in at the practice, regional and state level for the safety of the kids.  Marty Jandreau and Steve Sutton both agreed that it could be an option as a request by the rider, but bit would be best if it were not optional.

Phil Kissack suggested that a safety seminar be provided at state before they get on the horses.
Carole Hollers reported that there are very qualified people in the Rapid City area to do this.
Jimmy Nicholaus said that he and Marvin Garrett have discussed this issue with contractor’s and that repetition is the key.
Terri Kissack thought that it might be a good idea to require that the riders have had to have taken a safety course somewhere and have a signed certificate to ride.
Casey Cowan cautioned the membership to think it through and when you start having one guideline you may need more.
George Till made everyone aware that he had no intention of mandating safety seminars or anything like that, he just wanted the horses tied in upon request.
Motion by Carole, 2nd by Joe Stoddard that a RS safety seminar be attempted at each regional rodeo.  Motion Failed.
Joel Kammerer stated his thoughts that the RS should be prepared for the kids riding them so they do not have to ride young, green horses.

Ann will put on the website and in the next newsletter that the BB and SB riders have the option of tieing in their horse if they request it.

The Short Round Qualification was the next item of business.  Doug Doll explained our current system, the history and why the changes are being mandated by the National Office.  Doug also reported that if we went down 20 in points, it really did not pick up those kids that had gotten in on the average.
Jimmy Nicholaus asked what the SD intent was?
Chad Chauncey asked for the explanation of the difference of the State and National awards. 
Mary Kay Sell asked about the short go shirt sponsorship if they go down 20 in the short go.  Kent and Rod reported that they had a window of funds for this. 
Susan Deichert asked for the state finals host committee’s opinion.  They stated that whatever is fair is ok. 
Joe Stoddard moved to take the top 20 high point year end point earners to the short go.  2nd by Lois Taylor.
Discussion followed by Steve Sutton, wondering if we should go down 20, but “cap” it so if there are ties we don’t go down more than 23. 
Rod Kusser stated that SD Public TV is very accommodating and that they would be easy to work with.               
High School member Kristen Lawrence asked if it would be possible to take all 4 rodeo’s points to the short go, instead of just 3. 
The vote on the motion made by Joe Stoddard was taken by a show of hands.  MC.

Marty Jandreau explained a proposal to change the current qualifying point system to include more rodeos to gain points before state finals.  He would like to have SD have a season, not just two qualifying weekends.   His thoughts are that consistency needs to be rewarded and that more rodeos would bring in your most consistent contestants with more points to state finals. There are many scholarships to be received by the kids going to National’s and they should have as much opportunity as possible to get there.  He proposed three more rodeos to be added as qualifying rodeos.

Discussion followed:
*Joel Kammerer felt that the kids have enough chances and that there are other things going on that would interfere.
*George Till expressed his concern about starting a “trailer race”.
*Carole Hollers stated that she is here to support rodeo, not other sports, and it should be the priority.  She said that rodeos can be co-approved between regions and that cutting can be offered twice on one weekend, and not the other.  Her feelings that HS Rodeo is about Rodeo, and that contestants need to make choices. 
*Dane Kissack explained the importance of getting to National’s to receive the scholarship offers.
*Kevin Wilson’s concern is that the State Finals will get too large if more rodeo’s are added.
*Teri Kissack suggested a fall rodeo, and pointed out the unfortunate happenings if either the contestant or the horse is injured that week.
*Dawn Cable stated that currently we are 5th in the nation in total memberships and that we should not lose those memberships by starting a trailer race.
*Cathy Weber explained that she feels the contestants don’t need more qualifying rodeos, they need more practice.
*Marty Jandreau pointed out that he feels that this should be discussed further, and he wanted to open up the discussion.
*Joe Stoddard lightened the mood by letting us know that the VB and BB team at Nationals are important also.

At the end of the discussion we moved on to the next item of business, Awards at State Finals.

Discussion was held on the awarding of the saddle and a motion was placed on the floor by Doug Young, 2nd by Clay Birkeland to award the saddle to the high point year end winners and have it be labeled as “State Champion.”  MC.

A motion was made by Casey Cowan that the HPYE receive a saddle and  buckle; the HPYE reserve receive a buckle: and each go round winner also receive a buckle.  2nd by Steve Sutton.  MC.

Kari Cable expressed her opinion that the photo certificates be awarded to the 2-4th place in each go round, including the short go.  She made that a motion, 2nd by Kent Clarke.  MC.

Following this there was discussion entertained by Teri Kissack to list the HPYE champions in the state finals program starting this year, and co list the HPYE and the State Champion for year’s prior.  There was concern to make sure that the state champions from prior years remain listed as they have been.   Teri is willing to do the footwork on this.  Teri moved to accept her proposal as a motion, 2nd By Kent Clarke.  MC.

At this time the State Finals Bid Considerations were called upon, with Belle Fourche being the only committee to entertain a proposal.  The current host committee expressed concern of the changes made today and the cost of putting on state finals.  They expressed concern about the possibility of more contestants coming and the cost of stock for those contestant’s. 

*Bret Healy asked for the amount of money that they were concerned about, and the reply was $5000.00 to $7000.00 dollars.
*Joel Kammerer suggested that we wait until February to decide.
*Joe Stoddard suggested that we entertain the bid for 2009, and wait until the annual meeting, after one year of finals under the new system was over, to get the bids for 2010-2011.
*With the statement by Joe, Clay Birkeland said the Host Committee is willing to submit the 2010-2011 proposal.
*A motion was made by Joe Stoddard to suspend the by-laws and table the decision until the annual meeting of 2009 for the State Finals bids for 2010-2011. The motion was 2nd by Mary Kay Sell.
-after discussion of the issue, Joe Stoddard withdrew his motion, and the 2nd was withdrawn by Mary Kay Sell.
*The Board of Director’s indicated that they would work with the host committee on the state finals for 2009.
*Motion by Joe Stoddard, 2nd by Kent Clarke to accept Belle Fourche as the Host Committee for the 2010-2011 State High School Finals.  MC.
*With this, Mrs. Hupp cautioned those involved to not pass additional costs on to the contestants.

The Showcase Program as presented by Marty Jandreau was next on the agenda.  He proposed a “jackpot” with matching funds to be held at any rodeo that wants to have high school contestant’s involved.  The money would then be matched by the host rodeo, and put into a scholarship fund for those athletes upon entering college.  The funds would be distributed by the SDHSRA Secretary.  Marty will pursue this, compile some guidelines and report back at the mid winter meeting.

Doug Doll asked for any other old or new business.  Seeing none, the Board of Director’s entered into executive session at 5:10 pm, for the purpose of adjusting regional boundaries.

The Board was declared out of executive session at 6:45 pm.

Doug Doll reported on the new regional boundaries.  What was the East region had been split north to south, and the western boundary of the old eastern region was adjusted.  There will now be a NW region, SW region, River region and East region.  The number of contestant’s, using last year’s contestants, are as follows:
NW     129
SW      121
River   129
East     121

The meeting was recessed for the East region to elect East Region Director’s.
Bret Healy will be filling a two year term.
Paul Sundermann will be filling a three year term.

Joe Stoddard commended the Board of Director’s on all of the business covered today, and Doug Doll for leading the meeting.  He moved to adjourn the annual meeting of the SDHSRA, 2nd by Marty Jandreau.  MC.  Meeting adjourned at 7:10 pm.

A short recess was taken before the Board of Director’s meeting.

Respectfully submitted,
Ann Sundermann
SDHSRA Executive Secretary


SDSHRA Board of Director’s Meeting
SDHSRA Rodeo Finals, Americinn Meeting Room Belle Fourche, SD
June 26, 2008

The SDHSRA Board of Director’s meeting was called to order at 8:30 pm by President Doug Doll with all Directors present except Susan Dewey.  Marty Jandreau filled in for Director Lon Dreyer.

Motion by Kelly, 2nd by Steve to accept the minutes of the previous meeting.  MC.

The Financial Report was given by Secretary Ann Sundermann.  Motion by Mark, 2nd by Doug Young to accept the financial report as presented.  MC.

National Director Carole Hollers gave the National Report.  She reported that the rooms and the camping at Farmington are a problem and that we have not been allocated enough.  Carole and Ann have been working on it, and it will require some patience from our National Team members.  Carole also reported that the National Team Coats ordered from Roper are not done.  There will be 10 extra coats that can be purchased or auctioned off.   

Public Relations Director, Kent Clarke reported that we have lost two major sponsors and have picked up additional ones.  We have funds that are in our sponsor account that could be used to fund a certain project, and Kent asked the Directors for ideas.  The Sports Medicine program was brought up as a possibility to use some of the funds.  Possibly they could be used for the purchase of treatment tables to be used as the regional rodeos.   It was expressed that Welmark and Farm Bureau have provided an extremely nice banner to display.

OLD BUSINESS:

The Calendar coats were discussed.  Kent Clarke received word yesterday from ZeeAnn at Roper that the coats could be at State Finals for distribution as previously promised, but they would not be embroidered with the kid’s names.   Options were discussed and a motion was made by Clay, 2nd by Patrick that each individual be given $12.00 to get their name embroidered on the coat.  Carole opposed, MC. 

COMMITTEE REPORTS:

Host Site:
Clay, Mark and Phil reported that there was an error in the making of the buckles and that they will be sending them back to correct them.  The host site committee reported no other issues and were commended on getting the grounds ready for the rodeo, with the recent flooding in Belle Fourche.

Judges:
The draw will take place at 7:00 tomorrow.  Steve Sutton suggested Bobbi Williams as a future judge. 

Livestock:
The stock looks extremely good this year.  Rod Kusser commended the Livestock committee on the work that they have put in to getting good, even stock to High School Finals.  The leftovers were discussed and they will be run after the performance so they are all even.

Arena Directors:
Timed Event Arena – Doug Young
Rough Stock – Marty Jandreau
Cutting – Doug Doll
It was suggested to hang a banner of a different color than the barrel covers/poles behind the barrels and end pole.  Rod Kusser volunteered to take care of that.

Queen:
Susan Dewey has been taking care of the Queen contest and all is going well.

There was no other State Finals Discussion to be entertained.

NEW BUSINESS:

The bids for State Finals beginning in 2010 will be taken at this fall’s annual meeting.  Discussion was held by the host committee on their thoughts of keeping the finals in Belle Fourche. 

The point system currently being used by SDHSRA was discussed and it was decided that the best place to meet with the Rules Committee to discuss our system would be at Nationals this year before our annual meeting.  The wording of the rule in the National rule book has been changed from “may” to “must”.  This issue will be further addressed at the annual meeting.

Steve Sutton brought to the Board of Director’s attention that the number of actual contestant’s in the Eastern Region has been discussed by a committee of members from that region, and they may be coming to the annual meeting to discuss the issue.  A clarification was read by Ann that the Board of Director’s may adjust boundaries as needed, to maintain equal distribution in each region. 

Dress code was clarified and it is that contestant’s must wear their numbers all of the time, western attire is to be worn inside the chain link fence one hour before the performance. 

The Short Go Order in Poles and Barrels was clarified.  Raking will be on three.  Motion by Carole, 2nd by Marty to run poles and barrels from the slowest time to the fastest time.  MC

The Tobacco Rule will be enforced.  The warning will be at the contestant meeting and there will be no other warnings.  If using tobacco in the arena, the contestant will be disqualified from that event, as stated in the National Rule.

National Qualifier funding was next on the agenda.  People need to be made aware ahead of time that they will be asked to write out a substantial amount of checks at the National Meeting.  Calendar Sales were up this year, and this is a direct affect on how much money we can provide our National Team Members.  The calendars are to be distributed at the annual meeting.  Motion by Rod, 2nd by Kelly to give each contestant $1250.00 to help them fund their trip to Nationals.  MC.   

The Timed Event Arena will take preference if there is an arena conflict.  The contestant’s need to let the arena director, or any director know of the conflict and they will be accommodated so that they can perform to the best of their ability.  As the rule is enforced at National’s, the contestant’s will be informed at the contestant’s meeting in the morning that there will be no touching the tales of the calves when pushing them out of the chute.  

Saturday evening’s performance has been designated as “Tough Enough To Wear Pink” night.

Rod reported that there are a large number of the Past Champions coming to the Sunday performance.  Rod was commended on doing a superb job of communicating with these people. 

The meeting was adjourned at 10:25.

Respectfully submitted,
Ann Sundermann  SDHSRA Executive Secretary


SDHSRA BOARD OF DIRECTOR’S MID WINTER MEETING MINUTES
1-26-2008
RAPID CITY, SD

The mid winter meeting of the SDHSRA Board of Director’s was called to order by President Doug Doll at 10:00 am.  Roll call was called with all Director’s present or having a replacement for.  Kim Sutton sitting in for Steve Sutton as E Director.

The minutes of the fall meeting were corrected with a motion by Patrick, 2nd by Kelly make the change with the word “only” in the section regarding membership transfers being replaced with “primarily”  MC.  Motion by Rod, 2nd by Clay to approve minutes of the annual meeting as corrected.  MC.

The Financial Report was given and there was a motion by Lon, 2nd by Clay, to move funds to cover scholarships to yet be awarded into a CD.  MC.  Motion by Lon, 2nd by Clay to approve the Financial Report.

Agenda additions were added at this time.

A point of order was called by Doug Doll.  Troy Richter, SW Director, has resigned from the SW Director position and Dan Curr is in attendance at this meeting to replace him until his term is up.  Motion by Mark, 2nd by Lon to approve the resignation of Troy Richter and honor his replacement, Dan Curr, until the term expires.  MC.

The 20X Extreme Rodeo was reported on by Kim Sutton.  They will be running the calves and steers at 10:30 tonight and contestants can ride at that time, and at 10:00 tomorrow morning.  Clinic being put on are from the Regional Collegiate Director on collegiate level competition; PRCA; and Patti Gilbert on Sports Medicine.  They will be held in the lower VIP Seating.  The college fair will begin at 10:00 and contestant check in will be from 10:30 to 12:30, with the team picture at 12:30.   Thank you to Sutton Rodeos for this wonderful opportunity.  The kids are appreciative and excited!

Patti Gilbert spoke about being available to do a preventative/taping clinic for groups through out the state.  She reported on the sports medicine sponsorships, staffing at regional rodeos and motel rooms for the personnel.

The Public Relations report was given by PR Director Kent Clarke.  Sponsorships are current and all is going well.  Pioneer Garage will not be a sponsor this year.  Flags and banners at the regional rodeos were discussed.

OLD BUSINESS: 

There was discussion of the queen contest and conflicting competition.  Susan Dewey, Queen Coordinator, reported that she was very flexible and would accommodate any conflicts if they arise.  According to reining queen Kristina Maddocks, the schedule as it was last year, worked well.

Arena  conflicts and the random draw were discussed.  Ann reported that the National office has filters to prevent multiple events per performance, but that they have 10 performances to work with.  It would be very expensive to have a filter built on the software the SDHSRA currently has, then is the filter providing a random draw?   A lengthy discussion followed and rather than change an order of events to move the conflict somewhere else, the Director’s will be very patient with multiple event conflicts.  Contestants need to tell a Director of the situation when they see a conflict with their participation in separate arenas, and they will accommodate them.

Mark Thiel reported on the Position Statement on Animal Use and the importance of it in our organization.  A proposed statement was presented.  The Director’s feel strongly that what we are doing is correct and is important to our heritage and rodeo.  It was asked that it be brought up at the regional rodeo contestant meetings.  The statement will possibly be presented to be voted on for adoption into the By Laws of the SDSHRA at the Annual Meeting.  Statement of Animal use committee is Mark, Lon and Carole.

The storage unit at the Central States Fairgrounds was reported on by Secretary Ann Sundermann.  The unit is a donated unit from Levi Eaton and is full of fairgrounds supplies.  Ann is concerned about the records stored in there, and the new records that need to be put into storage.  Clay stated that 7 years of financial records need to be kept.  Ann will contact the Casey Tibbs Foundation and Doug will contact Bud Ireland to see if a solution can be found.

The Calendar Report was given by Ann Sundermann in the absence of Calendar Chairperson Sara Grim.  To date, 4252 have been sold.  Sara is in need of calendars for members that do not yet have them.  People are sitting on the calendars and there are no more to get to the members that still need them.  The Director’s will be getting a list from Sara and making calls to try and get the calendars into the hands of the members who will sell them.  Two calendar printing bids were presented and the Director’s would like Sara to open up the calendar bids and increase the number to be printed to 7000.  They would also require a sample product so the quality of the calendar can be looked at.  Motion by Lon, 2nd by Clay to have Sara open up bids for the printing of the 2009 calendar.  MC.  Sara was instructed to work with Ann and report their recommendation to the financial committee, who will make the final decision.  Payment for the calendar position will be made to Sara after the final calendar count sold on March 1, 2008 is reported to the financial committee.

The 2009 Calendar and the addition of the Bull Sale Ads was the next item on the agenda.  It was clarified that the funds would be used to fund the High Point Buckles.  Currently the student officers sell ads for the state finals program to fund the buckles.  The concerns presented were multiple date conflicts, proofing the calendar and cluttering the calendar.  Doug Curr stated that he feels the calendar is about the kids, not about advertising.  Rod and Doug Doll stated that the calendar is a great project as it is, and questioned whether it needs to be changed.  The student officer’s were asked for their opinion and they, as a group, would rather sell the state finals program ads than the bull sale ads.  Their recommendation was taken and we will not be adding bull sale ads to the calendar this year.

At 11:45 the meeting was adjourned for lunch.
President Doug Doll called the meeting back to order at 12:45.

Kent Clarke reported that the student officers had made a selection for the National Team and Calendar Coats, and he showed us the coats they had chosen.  The student officer’s also made a selection of t-shirts and caps for calendar sales awards and buckles.  They promise to be color coordinated this year.

A Host Site Committee Report was given at this time.
-The dance, and the lack of attendance, was discussed.  Motion by Doug Young, 2nd by Patrick to release the Host Site from their obligation to host a dance for a period of one year.  MC.
-The Host Site Committee has secured sponsorships from Pete’s Custom Conversions and Pioneer Bank and Trust to provide all around trailers for the high point year end boy and girl.
-Passes for the weekend were discussed and an idea for a voucher system was presented by Ann.  The host committee will check into it, and get back to Ann for clarification.
-The order of events will remain the same as last year.
-Stall tags will be provided at check in so people can be reached in case of emergency. 
-Motel rooms for the contract personnel will be booked by the personnel for reimbursement by the host site committee.

Judges committee of Lon, Doug Doll and Steve was reported on at this time.
- Lon reported that the surrounding states are paying a significant more for their judges and that we may need to consider a judge pay increase.  He also reported that Wade Berry from Miles City, MT and Don Tesher from Sheridan, WY have made a verbal commitment to judge the rough stock at this year’s state finals.
- Brenda White has made a verbal commitment to be the girl’s times event flagger.
- Doug will be working on commitments from the cutting judges, and Steve will work on the Timed Event Judges.

The Rough Stock contractor’s were reported on by Lon.  They will be the same as last year, with the exception of Wildcard, who have a conflict.  This year’s state finals RS contractors will be Wilson, Waln, Sutton, Garret and Nixon.

There was much discussion held on timed event cattle.  The possibility of getting smaller bunches of cattle from several contractors, rather than one large bunch was entertained.  Bids were presented by Jeff Miller and J. Johnson for all timed event cattle.  Delbert Woodward has indicated an interest in providing breakaway and tie down calves.  Motion by Mark, 2nd by Rod to try and get smaller bunches of cattle to present the best timed event cattle.  MC.  The following individuals will secure the timed event cattle and goats.
Doug Doll – Steer Wrestling Steers
Kelly Shoemaker/ Doug Young – Tie Down and Breakaway Calves
Doug Doll/ Phil Kissack – Team Roping Steers
Goats – Doug Young

The arena director’s were designated for state finals and will be:
Timed Event – Doug Young,    Cutting – Doug Doll,    Rough Stock – Lon

Nominations were taken for pick up men and bullfighters.  The director’s conducted a ballet vote and contracts will be offered to Joe Waln and Cooper Waln as bull fighters.
Casey Humble and Kirk Shuelke will be offered contracts for pick up men.

Susan Dewey gave the queen committee report.  There will be few changes from last years contest.  The SW region will be responsible for the “basket” portion of the queen’s basket to be presented at the National High School Finals Rodeo.  Last year the NW region donated a chest.  The rodeo clubs throughout the state are asked to bring an item to your regional rodeo or state finals to add to the “basket.”  The size limitations are 3x3x3 this year.

The saddle sponsor report was given by Ann.  There is enough money to have 2/3 of a saddle as an extra saddle.  VeaBee Thomas offered to donate the other 1/3 of the sponsorship from the Taylor Thomas Memorial to provide a saddle that will be auctioned off at the 2008 state finals.  The money raised will be used to pay for awards and the student officers, along with the PR Director, will be in charge of the specifics of the silent auction.  There were three of this year’s saddles on display and all present indicated that they are very happy with the quality of the saddles.

Rod Kusser volunteered to be in charge of honoring the Past Champions from 1958 and 1968 at this years state finals rodeo.

An invoice received from the photographer from last year was discussed. After lengthy discussion, a motion to not pay the photographer for the invoice because there was no signed contract that he would receive payment for it was entertained by Rod, 2nd by Patrick.  A roll call vote was taken with 11 ay’s, 0 nays.  MC.

The 2008-09 membership form was presented.  Motion by Lon, 2nd by Mark to approve the membership form as presented.  MC.  As approved at the annual meeting, memberships will be due November 1, 2008 this year.

There was a motion by Phil, 2nd by Clay to approve the regional deadline postmarked entry date of April 15, 2008.  MC.

The increase of regional rodeo entry fees was discussed.  There was clarification by Joe Stoddard that the increase in fees and value of prizes at the regional rodeos is a Director’s decision, and they have to be uniform for all regions.  The SW region would like to increase their fees this year.   The regional rodeo financial statements were reviewed and none of the regional rodeo’s lost money last year.  The increase in the price of timed event cattle was noted.  The regional fees were last increased in 2001.  After lengthy discussion, motion by Patrick, 2nd by Mark to increase regional rodeo entry fees from the current 10.00 per event per day to 15.00 per event per day for timed events and 20.00 per event per day for rough stock.  A roll call vote was taken with 7 ay’s and Lon, Doug Doll, Rod and the student officers voting nay.  MC.

A motion was made by Clay, 2nd by Mark to approve the regional rodeo entry form as changed by the increase in regional entry fees.   MC.

Nominations for person of the year were taken and a motion was made by Lon, 2nd by Kelly to have nominations cease and Sean Deal and Bill Sutton as the 2008 SDHSRA Persons of the Year.  MC.

Student membership issues were discussed at this time.  Two situations were brought before the Board of Director’s.  There were no members present to speak on behalf of these situations.  A motion was made by Doug Young to accept the memberships from the two situations until 2/15, if the forms were signed and notarized by 12/1/07.  Motion died for lack of a 2nd.

A motion was made by Cally, 2nd by Echo to adjourn the meeting.  The mid winter meeting was adjourned at 3:15 pm.


SOUTH DAKOTA HIGH SCHOOL RODEO ASSOCIATION ANNUAL MEETING
September 29, 2007---10:00 AM CDT
Pierre Ramkota River Center, Pierre, SD

The annual meeting was called to order by President Joe Stoddard.  Roll call was taken with Troy Richter, Susan Dewey and Cally Thomas absent.  Kristina Maddocks arrived later.  The agenda was amended and there was a motion by Clay, 2nd by Troy to approve the agenda as amended.  MC

The minutes of the state finals director’s meeting were read and amended to change Badlands Circuit, not Black Hills.  Motion by Doug, 2nd by Carole to approve the minutes as amended.  MC

Calendar Chairperson, Sara Grim gave the Calendar report.  She showed the members a map of where the calendar contacts are this year, gave a financial report of last year’s calendar sales and reviewed the current calendar policy and award structure.

Carole Hollers discussed the sale of Bulls Sales ads as an additional way to fund the calendar.  It has been done in Nebraska and generates extra revenue for the calendar sales.  Discussion was held on the possibility of the Student Officers raising funds to fund the high point buckles.  This year’s ads would be for next year, so this year’s officers would have to do double the fund raising for one year to get us started.  Motion was made by Clay, 2nd by Patrick to pursue the sale of the Bull and Horse sale ads for next year’s calendar.  MC  The student officers, in coordination with Kent and Sara Grim will present a report at the mid winter meeting on the bull/horse sale ads. 

Ann mentioned the problem in keeping with books and issuing refunds for memberships sold after the membership has already been paid.  Discussion was held and this will not be changed.

The state Finals Report was given by the host committee.  The dance is not well attended and the location of the dance needs to be discussed.  The passes were an issue last year and it was suggested that next year we use a voucher system, where the sponsors and staff that need passes will have a voucher and turn it in to get their rodeo pass.  There was an issue on the cutting contest schedule conflict with the queen contest.  This will be addressed at the mid winter meeting.  Tough Enough to wear pink day was brought up and it was suggested that it not be on the day of the short go, to help in identifying contestants on the calendar pictures and to make the calendar more colorful.  Belle Fourche was commended on doing an outstanding job with the state finals and especially having the Short Go in one arena.  Public TV and the general public have given many positive comments on the Short Go.  Rod reported that it is the single most popular broadcast by Public TV.

Rod Kusser reported on the Public Relations report.  The Public TV contract has been extended until 2010.  The touchstone short go shirts are ahead of schedule to be distributed.  They only go to the short go participants who did not get a national team shirt.  Rod thanked everyone for helping with the banners and flags at regions and state finals.  Rod was commended on the funding of the sponsor account.  In 2003 there was $1000.00 in our checking with a $5000.00 CD.  We now have $18000.00 in checking with the $5000.00 CD.  Rod researched opportunities to use these funds, and encouraged the Board of Director’s to continue to do the same.  Thanks were given to Rod for all of his hard work as the PR Director.

The Financial Report was presented by Secretary Ann Sundermann.  Motion by Troy, 2nd by Lon to accept the financial statement as presented.  MC  Ann stated that the outstanding scholarship monies to be paid are currently in our General Fund and she would suggest those funds be moved to an interest bearing account.  Clay suggested that the funds be moved into an interest bearing money market account.  Ann will move the funds as directed.

The National Director, Carole Hollers, reported on the National Team.  The results of the National Team were presented.  The knowledge bowl team and Kristina Maddocks did superb in the knowledge bowl and queen contest.  It was noted that Kristina has been seen throughout the state and recently at the Peace Officers Ass’n meeting promoting HS Rodeo.  She has been doing an outstanding job.  Carole stated that a change needs to be made for the picnic next year so more people may attend.  She will be in charge of establishing a list of duties for the student officers.  Parent conduct at Nationals was discussed and it was noted that the SD parents have been great, but as a reminder to everyone, if there is a problem your child will not be allowed to compete.

OLD BUSINESS

Dianna Melvin was present to give the JH Rodeo Report.  Nationals will be in Gallup, NM from 6/29 – 7/5 2007.  Their annual meeting is 6/30/07 in Ft. Pierre.  Their membership is currently at 50 members.

They hope to have a grand opening at the Casey Tibbs Center on June, 2008 during the matched bronc ride.  Diana has spoke with Bud Ireland on the SDHSRA archives.  They are in need of an interim executive director.  If anyone is interested – a resume and three references are needed.

The annual meeting broke for lunch until 1:00 at this time.

A drawing was held for the t-shirts.  Winners were drawn by the student officers and were Steve Sutton, Kim Sutton and Troy Brown.

No one was available to give the scrapbook report, but its importance was discussed and

the position is open for the coming year.  If you are interested please contact Ann Sundermann or Doug Doll.  Thank you to Roberta Bruns for her efforts in maintaining the SDHSRA Scrapbook.

Patrick Auer presented the Saddle Bid and a lengthy discussion was held.  A general member stated the fact that it would be nice to support our local vendors if the quality was the same as the other bids.  The student officers present voiced their opinions. Motion by Doug, 2nd by Kelly to decide between Tod Slone Saddlery and the Cactus Saddles as presented by RRR Tack.  Motion carried.  A show of hands was asked for by the general membership to decide the vote.  There were 7 members voting for Tod Slone with the majority of the votes for RRR Tack.  The 2008 SDHSRA Finals Saddles will be purchased from RRR Tack, Rapid City.

Wording on the saddles/buckles/program and awards ceremony was the next item on the agenda.  Discussion was held on who the saddle goes to.  Motion by Lon, 2nd by Patrick to have the Saddles worded as Finals Champion and the National Qualifiers listed as State Champion on the saddles and buckles, and to have the calendar listed as State Finals Champion and National Qualifiers.  MC  Advisors are asked to ask their members if they would be willing to sell more calendars if it would provide a saddle for the National Team Winner as well as the Finals Winner.

Joe Stoddard, SDHSRA President resigned his position at this time, and Troy Brown, SDHSRA V. President decided not to renew his term.  The eastern region broke into a group and voted Steve Sutton in as the new east region director, replacing Troy Brown.  Joe and Troy’s expertise and advisement will truly be missed, and cake was served to commend their years of service to the SDHSRA.

Membership guidelines were discussed and Ann recommended that the membership deadline be changed to November 1, 2008 to accommodate any changes made at the annual meeting, and still allow a supply of membership items to be received from the national office.  Discussion followed.  Motion by Kent, 2nd by Doug to make the membership deadline November 1, effective next year.  MC

A report on the 20X rodeo was given by Steve and Kim Sutton.  The rodeo will begin at 1:00 January 27th, with the morning filled with clinics and a college fair.

Tom Richter will be providing the winners of the Badlands Circuit PRCA Permits with a certificate or such to submit when they are 18.

Mark Thiel led a discussion on Animal Use. His feeling is that all animals be treated equally and encouraged our association to make a statement as to our mission in this area.  A committee chaired by Mark, with Carole and Lon will develop a mission statement as to how we, as a group, stand on his issue.  They will report back at the mid winter meeting.

The cost of printing the program at state finals was presented by Clay Birkeland.  Next year’s contract is in place, but the committee feels that the cost is prohibitive and would like to change it in some way.  A suggestion was to provide a day sheet only.  The question was entertained if the businesses are aware that they are buying ad space or supporting the kids.  Discussion from the general membership indicates that it is that way in printing a program in most cases, and the hope is that the cost of ads cover the printing costs.  It was asked by Ann and Rod in working with the printer, it needs it be in a contract with the printer that the information be transferable to the next printer.

The program will remain the same next year.

The facility fee was the next item on the agenda.  Those requesting it be put on agenda were not in attendance.  The wording of the facility fee was discussed and a breakdown of the fees was presented by the host committee.  The fact was brought up by general membership and director’s that there were several stalls paddle locked and never used, only hurting the other contestants.  It was stated that a difference in the wording created some confusion last year, which will ease with time.  There was a suggestion that you receive a tag when you take your stall to place on it with your name and phone number in case of emergency.

The $10.00 entry fee per event was talked about and it was stated that the money goes into our general fund and to pay host site expenses.  The money is divided in ½.  It will be further discussed at the mid winter meeting.

The Draw, and the fact that the rule book states it has to be totally random, was the next item on the agenda.   The Director’s said that they cannot place contestants and maintain the randomness of the draw.  Contestants are urged to take their time when multiple event conflicts occur.  Switching the Tie Down Roping and Breakaway Roping could alleviate some of this conflict.

National Director, Carole Hollers, discussed the current SD point system.  It was questioned why the average at the region rodeos don’t get points.  A sudden death short go was also discussed.  Joe Stoddard, President, stated that the current point system fits our state very well and was given much thought by past directors of our organization.  He would discourage any change in the system at this time.  It was voted on by our organization, so it is legal according to the NHSRA and SDHSRA.

The awarding of saddles to the State Finals Champions was again addressed and Carole suggested giving the saddles after 2 rounds and having the short round for the National Team only.  No change will be made.

Rod Kusser, PR Director, resigned the PR Director position at this time.

The By law Change, as presented by President Joe Stoddard was voted on by the general membership.  Motion by Doug, 2nd by Rod/Lon that the State Board of Directors shall select the site of the state high school finals rodeo two years in advance of that rodeo.  A show of hands membership vote was taken.  MC

The region boundaries were discussed and the numbers of those actually entering the region rodeos vs. membership numbers were distributed.  Rod Kusser stated that the numbers in the East region have been on a three year continual increase, compared to the other regions. After a lengthy discussion it was decided that it will be revisited at the 2008 annual meeting with an addition of this year’s numbers to be presented at that time.  In the meantime, the members will compete in the schools listed for their appropriate regions.  The only reason for switching regions is team roping with a partner from another region, and the team will be encouraged to go to the region of the team member with the least contestants.  This requires director approval from both regions’ directors.

The Regional Rodeo bids were received from Sturgis, Wall, Buffalo, Dupree, Watertown and Winner.  Motion by Carole, 2nd b Kelly to accept the region sites as received for the next two years.  MC Discussion was held on the entry fee charge per event and the prizes given at the region rodeos.  It states in the bylaws that the region rodeo awards must be of equal value, to be determined by the Board of Directors.

Student region and state event directors and their responsibilities were discussed. It is hard for some of those students in multiple events to fill these positions without interfering with their own events.  The student officers were asked for their opinions and they felt like they could line up their alternates ahead of time.  There really is no fix to the problem and the student event director’s will remain as they have been.

There was a motion by Kristina Maddocks, 2nd by Echo Johnston to adjourn the meeting at 4:45 pm.  MC

Respectfully Submitted,
Ann Sundermann, SDHSRA Executive Secretary


SDHSRA DIRECTORS MEETING MINUTES
June 21, 2007
AMERICINN, BELLE FOURCHE, SD 

The director’s meeting was called to order by President Joe Stoddard at 9:00 pm with all directors present.

Secretary Ann Sundermann presented the minutes of the mid winter meeting, which  were read and approved. The financial report was presented and there was a motion by Doug, 2nd by Clay to approve.  MC.

OLD BUSINESS:
The Calendar Sales were discussed, along with the results of the Directors and Student Officers poll to accept or decline the coat bid as initially received for the 2007 calendar coats. It was unanimous to reject the bid.

NEW BUSINESS:

Explanation and discussion was entertained by the host committee on the stalls at the rodeo grounds. The intent was to provide 300 stalls on a first come first serve basis. Discussion was held that at the NW and SW regional rodeos, the fees were announced incorrectly.

Carole Hollers presented a fund raiser on our calendar sales project. Nebraska’s Directors currently sell “bulls heads ads” to be placed on the calendar for the date of their bull sales. Carole would like to see us do the same.

Joe Stoddard reported that Tom Richter, of the Black Hills Rodeo Circuit, would like to buy PRCA Permits for the year end champions in rough stock. If they are under the age of 18 they will hold them until they turn 18. This would start with this year’s state finals. Motion by Carole, 2nd by Patrick to approve. MC

The next discussion entertained was on the cost of printing the State Finals Program. Clay Birkeland reported that it is very expensive to print and would welcome any suggestions at the annual meeting.

The Timed Event Arena Report was given by Mark Thiel. They will be running any extra cattle after the rodeo performances for all Timed Event Cattle. The entire arena will be worked before Steer Wrestling, Goat Tying, Barrels and Pole Bending. The barrel pattern has been marked. In the short go the goat will be center staked out from the alley. Discussion was held on raking, and it was decided to do a random raking pattern.

Lon Dreyer gave the Rough Stock Arena report and asked for the directors to help enforce the dress code and extra people in the arena behind the chutes.

The barrel and pole bending horses will be given a reasonable time, upon the judges discretion, to enter the arena before receiving a “no time.”

Ann Sundermann had office questions and clarifications.

Joe Stoddard commended Doug Doll and Lon Dreyer for taking on extra responsibility in the cutting and rough stock events at the last minute. Thank you for your extra time.

At 10:00 the Board entered into executive session. At 10:20 the Board entered back into regular session.

Motion to adjourn was made by Patrick, 2nd by Rod Kusser.  MC
Meeting was adjourned at 10:20 PM.

Respectfully submitted
Ann Sundermann,  SDHSRA Executive Secretary


SDHSRA Mid-Winter Meeting Minutes
January 27, 2007
Civic Center, Rapid City, SD

The mid winter meeting of the SDHSRA was called to order by President Joe Stoddard at 10:00 am, with the Pledge of Allegiance led by Student Vice President Cally Thomas.  All directors with the exception of National Director Carole Hollers, were present.

There was a motion by Doug, 2nd by Mark to accept the amended agenda.  Mc

Motion by Lon, 2nd by Troy Richter to dispense with the reading of the annual meeting minutes.  Mc

Motion by Doug, 2nd by Kelly to accept the financial report as presented.  Mc.

Motion by Troy Brown, 2nd by Patrick to close the calendar fund and student fund accounts.  Mc

Steve Sutton gave a report on the 20X Rodeo, and explained the college fair that will be held in conjunction with the event this year.

A discussion was held on the draw at state finals and the proper way it should be done. Steve voiced his opinion on the stipulation that 10% extra TE cattle need to be brought for the finals from a contractor’s point of view.

A discussion was also held on the wording of our State Finals Champion and High Point Champion from our state for the year.  It was decided that we would change the wording on our calendars, buckles and saddles for the upcoming year to clarify the awards.  The wording will be as follows: 
Buckles:  State Finals Average Champion
Saddles:  State Finals Champion
Calendar:  Finals Champion and State Champion
It will also be brought to the National Director’s attention that the national form for National High School Finals should maybe be changed, to clarify the verbiage.

Dave Winterton, HS Rodeo sponsor representing Hubbard Feeds, thanked the association for what we do for the rodeo athletes of SD.

Joe Stoddard gave the National Director’s Report in the absence of Carole Hollers, who was attending the National Director’s Meeting in Nashville.   Changes that were reported included:

1.  Queen Rules change
          A discussion was held on our state queen basket and it was decided that each rodeo club in SD would bring an item for the queen’s basket to state finals.
         Harding County will give the “large” item this year.

2.  Cutting – it will be legal for a SAM for 1 judge this year.

3.  18 year old consent rule: An 18 year old may sign for himself on the NHSR consent form, and then will be responsible for any responsibility it entails.

4.  The first performance of Nationals will be moved to Sunday  night, with the final performance to be held Saturday night.  The draw will be posted two weeks prior to competition.

5.  Dodge pickup tickets – the association gets $5.00 per ticket.  It would benefit our association if a group would take this effort over and sell tickets at the regional and state finals rodeos.

Rod Kusser gave the Public Relations report and turned in his resignation as PR Director.  Rod will finish out the year until the annual meeting.

Patti Gilbert spoke about the Sports Medicine program at state finals and a discussion was held on the possibility for a cool place to bring athletes with heat related issues.  Patti and the host committee will work on this together.

Bud Ireland gave a report as Historian and presented 2 books, one to Joe and one to the association, that he has compiled of SDHSRA Archives.  The Hall of Fame was discussed and the direction the association would like to go with moving the archives to the Casey Tibbs Center.  Motion by Susan, 2nd by Troy Richter to reimburse Bud Ireland and his help for their expenses.  Mc

Old Business

Doris Lauing entertained discussion on the cutting schedule at State Finals.  She reported that on the survey that she sent out, 9 surveys involving 13 youth wanted changes made.  9 surveys involving 10 youth liked the schedule as it was.  She also explained a possible conflict with the queen competition and the cutting as it is now.  Seating to watch the competition was discussed and the host committee indicated that they were working on improving the seating.  Doris, along with other members of the board, commended the cattle.  Schedule changes were tabled until New Business under state finals schedule.

A 1 day PRCA seminar for the director’s was discussed and a vote was taken to see if they felt they should attend.  The vote was to attend.  Lon Dryer will look into a date and report back to Joe.

The Team Roping Hardship rule was addressed.  Discussion was held that if in case of injury or a discipline issue, how to deal with the other contestant of the team.  Motion by Doug, 2nd by Lon that If through no fault of your own, you are without a Team Roping partner, the contestant may select a partner from the contestants entered in the rodeo, provided proper signatures may be obtained.  Mc.  The contestant’s parents will have to sign before a notary before they can compete.  It was discussed that the Team Roping Rule should be proposed at the National level.

Regional rodeos and graduation conflicts were discussed.  SD has 4 rodeos, and you do not have to compete in all of them to qualify for state.  You cannot trade out from one rodeo because there is not a go to draw out of, we have 4 separate rodeos to qualify for state.

Gina Strain reported on calendar sales.  To date we have 3589 sold.  The calendar policy will be evaluated at the annual meeting.  As of now athletes who have calendars checked out – need to have them sold and turned in, or returned by March 1st to rodeo this year.  The calendar bid from Leader Printing is the same cost as last year.  The calendar coat situation and the fact that 27 of the coats needed repair was discussed.  Motion by Lon, 2nd by Troy Brown to accept the calendar report and bid.  Mc.

A one hour recess was held for lunch.  During this time the student officers, host site committee, calendar committee and PR director met with vendors about awards and coats.

New Business

The Host Site Committee gave their report.  They would like to charge a $40.00 facility fee for each contestant in lieu of paying per stall.  Each athlete will be charged, regardless if they stall or not.  The price will benefit some and not others.  Stalls will be given on a first come, first serve basis.  You will be allowed to set up your own pens or panels this year, with consideration of how much area you take. Motion by Doug, 2nd by Kelly to approve.  MC

The short round will be held in one arena this year.

There is a possibility of having a “tough enough to wear pink” day sponsored by Wrangler.  It is still in the planning stages with Wrangler.

Judges committee’s reported on the judges they had contacted and they will be as follows:  Rough Stock – Chris Horton and Darrel King.  Timed Events: Brenda White will be the girl’s event flagger.  Kevin Ploszaj will be the boys TE flagger.  Doug will be confirming a cutting judge.  Mike Welker will be the barrier judge.

Lon reported on the Rough Stock committee and stated that the contractors will be Wilson, Sutton, Wildcard, Waln, Burch and Nixon.  They will get $55.00 per out, which is the same as last year.  A ballot vote was taken for Pick up men and bullfighters.  This year’s pick up men will be Shayne Porch and Casey Humble.  The Bullfighters will be Joe Waln and Cooper Waln.

The lengthy discussion was held on timed event cattle. Troy Brown presented the bids as received and they were reviewed by the directors.  The livestock inspection committee was discussed and the fact was reiterated that the contractor must bring 10% extra to use as replacements if needed, or a fine will be imposed. Troy Brown indicated they all had been advised as such. Motion by Mark, 2nd by Phil to accept Terry Graff’s bid for TE Cattle.  Mc

Motion by Troy Brown, 2nd by Rod to accept the bid from Marvin Maude as the goat contractor for this year’s finals.  Mc

Arena Directors were nominated and elected.  Motion by Mark, 2nd by Patrick to accept Lon Dryer as Rough Stock Arena Director.  Mc.  Motion by Mark, 2nd by Lon to accept Troy Brown as Timed Event Arena Director.  Mc.  Motion by Phil, 2nd by Clay to accept Doug Doll as Cutting Director.

The saddle update was given by Ann.  We have several new sponsors, and the Peace Officers and Stockgrowers saddles have been shipped.  The all around saddles will be fully tooled, not ¾ tooled.

Susan Dewey was there to report on the Queen contest.  She reported that the crown, which is on loan from the New Underwood Roping Club, will be retired.  It is of considerable historic and monetary value.  Susan will be trying to find a donation for a new crown.  Thank you to New Underwood for the use of the crown.  Susan reported that Tara Trask and Vanessa will be helping with the contest.  They will work with the schedule, should a conflict with the cutting arise.  It was agreed to pay for the queen judges travel expense.  We were recently complimented by people from Oregon in regard to our queen contest.

Others State Finals discussion included the schedule, which was determined to work well for the majority of contestants.  Motion by Clay, 2nd by Patrick that the schedule remain the same, with the exception of moving the cutting up one hour.  Mc.  Arena stands will be looked in to for the cutting judges, and the cutting champions will be introduced before the short go.

A discussion was held on the draw completed in past years for steer wrestling.

The state finals and regional rodeo software were discussed.  Discussion was entertained from attending regional secretaries and the past secretary.  Ann was encouraged to check in to other software options.  Wayne Hildebrandt from Nebraska is familiar with a program that works very well for their region and state rodeos.

The membership deadline was addressed and was tabled until the annual meeting. 

Motion by Doug, 2nd by Lon to move the regional rodeo entry deadline to April 16th, the first Monday following the 15th, which is on a Sunday this year.  Mc.

All region transfers were approved.

The Livestock Inspection committee was appointed and will be Doug, Kelly, Joe, Troy Brown and Lon.

A proposal for the SDHSR Crisis Fund criteria was presented by Joe.  Up to this point we have only had the national standard as a guideline.   Motion by Clay, 2nd by Lon to accept the guidelines as presented by Joe for the SDHSR Crisis Fund.  Mc.

Motion by Patrick, 2nd by Lon to enact an Executive committee to include President Joe Stoddard, V. President Troy Brown, Host Committee chairman Clay Birkeland, and Secretary Ann Sundermann. Mc.

The student officers should be included in the decision whenever possible.  The committee will deal with situations that arise in between meetings when the entire executive board cannot get together.  The executive committee shall be made up of a member representing each region, if possible.

Motion by Lon, 2nd by Troy Brown to approve the practice rodeos for 2006.  Mc.

Person of the year nominations were nominated and discussion was held on limiting the nominations to two per year, and to keep a “bank” of names for future years.  Sara Grim and Bryce Sigman will be 2006 persons of the year.

The SDHSRA Board entered into executive session at 4:25 pm to discuss personnel and student matters.  No action was taken.  President Joe Stoddard declared the board out of executive session at 4:50.

Motion by Kody Woodward, 2nd by Cally Thomas to adjourn at 5:05 pm.


SDHSRA Annual Meeting Director’s Minutes
September 30, 2006
Pierre Ramkota River Center

The meeting was called to order by President Joe Stoddard at 6:00 pm.

1.  Elections
Elections of VP and President were held.  A unanimous ballot was cast for the current officers to remain seated as such by Doug Doll, seconded by Troy Richter - mc.
President – Joe Stoddard
Vice President – Troy Brown
A sincere thank you was given to Bryce Sigman, Bill Sutton, and Sean Deal for their years of service to the SDHSRA.

Motion by Carole Hollers, seconded by Kelly Shoemaker to accept Ann Sundermann as the new SDHSRA Executive Secretary – mc.
Motion by Carole Hollers, seconded by Lon Dreyer to start Ann’s pay at $1100.00/ month to be reviewed in 6 month’s – mc.
Motion by Carole Hollers, seconded by Lon Dreyer to make Sara Grim's pay retroactive for 1 month – mc.
Motion by Kody Woodard, seconded by Clay Birkeland to nominate Rod Kusser as the PR Director – mc.
Motion by Carole Hollers, seconded by Troy Brown to accept the appointment of Host Site Committee members as seated by the Belle Fourche Host Site Committee – mc.  Later appointed as Clay Birkeland, Mark Thiel and Phil Kissack.

2.  Discussion was entertained from Mark Thiel of the Host Site Committee requesting a 2 year extension to be the SDHSRA State Finals Host Site.  Motion by Rod Kusser, seconded by Lon Dreyer to approve as such – mc.

Discussion was held on picking the State Finals Host Site 18 month’s before the actual date, instead of 6 month’s.  Host Site to be bid in September 2008 for 2010.

3.  Committee Assignments:
Motion by Carole Hollers, seconded by Mark to accept Kelly Shoemaker on the Judges Committee – mc.
Motion by Troy Brown, seconded by Mark Thiel to accept Doug Doll on the Judges Committee – mc.
Motion by rod Kusser, seconded by Mark Thiel to accept Lon Dreyer on the Judges committee – mc.

Finals Judges: under the recommendation of the Judges Committee, will be as follows:
Girls Events Flagger – Brenda White                   Boys Events Flagger – Kevin Ploszaj
Barrier Judge 1 -  Mike Welker                  Barrier Judge 2, if needed – Bill Clark
Rough Stock – Chris Horton                                 Darrell King
Cutting – Jerry Kaufmann                         possibly JP Bell

Lon Dreyer discussed the possibility of the SDHSRA Directors attending a PRCA Judges seminar.  Lon will pursue.

State Finals Livestock Inspection Committee
Discussion was held on the problem of stock contractors not bringing enough cattle, and the fine imposed under terms of their contract.  Joe Stoddard appointed Troy Brown to start the bid process for the timed event cattle.  Joe Stoddard, Sara Grim and Ann Sundermann will get the numbers and review the bids.  Motion by Carole Hollers, seconded by Doug to table the Livestock Inspection Committee appointment and address the number problem at the mid winter meeting – mc.

4.  Saddle Sponsors
Assignments were made – see attached.  It was decided to ask $550.00 for ½ of a saddle sponsorship, except All Around.

5.  Student Membership Issue
Motion by Troy Richter, seconded by Kelly Shoemaker, to go into executive session to discuss a student membership issue – mc.  Motion by Carole Hollers, seconded by Troy Richter to come out of executive session.  – mc.

Motion by Calley Thomas, seconded by Kelly Shoemaker to adjourn Director’s Meeting at 7:12pm – mc.

Respectfully Submitted,
SDHSRA Executive Secretary
Ann Sundermann


SDHSRA ANNUAL MEETING
SEPTEMBER 30, 2006
PIERRE, SD

CALL TO ORDER

President Joe Stoddard called the annual meeting of the SDHSRA to order at 10:00 AM CDT at the Ramkota River Center in Pierre, SD.  The Student Officers led the membership in citing the Pledge of Allegiance.  Joe asked for a motion to adopt the agenda with the following changes:   Under New Business, the Scrapbook report by Roberta Bruns will be moved to follow the minutes of the State Finals Meeting; Interviews for Executive Secretary will move to the end of the meeting; and will add Team  Roping debate to new business.  Motion by Troy Brown, seconded by Carole Hollers to approve the agenda changes.  Motion carried.

Roll Call: Present were Sean Deal, Troy Brown, Carole Hollers, Rod Kusser, Sara Grim,  Lon Dreyer, Bill Sutton, Bryce Sigman,  Troy Richter, Joe Stoddard, Doug Doll, Clay Birkeland, Mark Thiel, Phil Kissack standing in for Marvin Garrett, Kody Woodward, Callie Thomas, and Kristina Maddocks..  Absent was Susan Dewey.  

MINUTES

Motion by Doug Doll, seconded by Sean Deal to dispense with the reading of the State Finals Meeting Minutes and approve such minutes. All members present voted aye, motion carried.

SCRAPBOOK REPORT

Roberta Bruns of Plankinton gave a very informative report on the South Dakota Scrapbook.  The scrapbook did not place at Nationals and we are still waiting for comments from the National Competition.  One of the suggestions for the National Competition is to have a permanent cover.  Roberta would also like to have a committee with people from each Region.  She needs team pictures from the different schools and teams if they have them.  Roberta and Bud Ireland have been communicating and are going to work on the Archives for the SDHSRA.  Roberta also gave suggestions for the Basket competition at Nationals.  We need to get more information on the website about the Basket and Scrapbook competition.

CALENDAR COMMITTEE REPORT

Gina Strain gave the Calendar Committee Report.  There were a total of 4472 calendars sold this year. Gina had given an extensive Calendar report in the last newsletter.  There were 126 calendars not returned or accounted for.  Gina is suggesting that membership deadline be moved up to September 1st so that only members would receive the calendars. The new calendars will be done next week.  It was suggested that the old calendars be given to High Schools for the start of the school year. Discussion was held concerning the financials from the Calendar Project.

STATE FINALS REPORT

Clay Birkeland gave the State Finals Report from the Host Site Committee.   The weather was very cooperative this year.  They would like a better count on stalls from the regional rodeos, and suggested going to a facilities fee per contestant rather than a fee per stall.  The finals committee said they were addressing the following issues for next year:  more seating to the east of the cutting arena, specific contract for the photographer(s), the possibility of moving the short go to one arena only, and better access to the rodeo grounds – which is being addressed, but will not be completed by next year.  They felt the rodeo went well and were happy to be working with the SDHSRA.

A letter was read from Doris Lauing concerning some of the cutting issues at State Finals.  Discussion also ensued concerning cutting at the 20X Showcase Rodeo at the Stock Show. 

Discussion was held concerning additional program pages and additional cost to Missouri Dakota Publishing Inc. from State Finals. These issues were resolved during a Conference Call earlier with Rod Kusser, Sara Grim, Joe Stoddard, Clay Birkeland, and David Clausen.  It was agreed that the Host Site Committee, the SDHSRA, and Missouri Dakota Publishing Inc. would all split the additional cost of $1700.

Motion by Bryce Sigman, seconded by Lon Dreyer to approve the State Finals Report.  Motion carried.  Roberta Bruns commented on the State Finals and said we should give a big Thank you to Belle Fourche for a job well done.

Discussion continued on the cutting issues from the State Finals and the 20X Rodeo. 

PUBLIC RELATIONS DIRECTOR REPORT

Rod Kusser gave the Public Relations Director Report.  Rod reported on the TV contract with PBS for one more year of coverage.  Rod would like to look at a long term agreement or an extension on the current agreement.  Rod reported on the short go shirts donated by Touchstone Energy.  These shirts will be delivered to the local coops who want to award the shirts locally.  It was commented that the National Team does not receive the Short Go Shirts.  If you were on the National Team you received a National Team Shirt. Rod reported that the sponsors were good this year and is looking at some new things for next year.  Rod would like to step down from the Public Relations position if we could find a replacement.  He did comment that it could be a paying position.  He has declined the compensation but that it is available. Thank you to Rod Kusser for all his hard work as Public Relations Director. Motion by Sean Deal, seconded by Troy Brown to approve the Public Relations Report and allow Rod to extend the PBS contract as he sees fit.  Motion carried.

 FINANCIAL REPORT

Sara Grim, Executive Secretary gave the financial report at this time.  The records are at the accountant, Casey Petersen & Associates in Rapid City so they can complete the IRS return and look over the financial records.   Motion by Doug Doll, seconded by Mark Thiel to approve the Financial Reports. Motion carried.  Motion by Clay Birkeland, second by Mark Thiel to pay Missouri Dakota Publishing Inc the amount of $567 which is 1/3 of the extra program pages cost of $1700. Motion carried.

Lunch break at this time.

NATIONAL DIRECTOR REPORT

Carole Hollers gave the National Directors Report. She gave the National Team Standings and some of the highlights from Nationals.  She reported on the scholarships awarded to the South Dakota members at the National High School Finals Rodeo. South Dakota received 6 scholarships and two of them were quite substantial.  Good news for next year is that the draw will be posted two weeks prior to the National High School Finals Rodeo.  The members must still check in before Sunday noon but makes it so much easier for family to travel. Carole also reported on the Foundation Auction, the SD Scrapbook, the basket contest and the quilts donated by South Dakota at the NHSFR.  She reported that our 2 quilts donated by the region rodeos raised the second most money of any states and with only 3 items.  Thank you to the regions who furnished the beautiful quilts.  Sundowner trailers will be replacing Featherlite as a National Sponsor.

OLD BUSINESS

  1. Wrangler Junior Division – Troy Richter reported that Diana Melvin had contacted him and they were having their annual meeting today also so she could not be here at the meeting. Their National Team ended up 12th at Nationals.  They would like to continue to use our website.  Next years National Finals will be held in Gallup, NM July 2-8th.  Cindy Nagel and Diana Melvin are the contact people.
  1. Troy Brown reported that he had attended a meeting at the Casey Tibbs Rodeo Center.  They are asking for input for the archives to be placed in the building.  The Rodeo Center has the funding and is ready to start.  They discussed having separate rooms for each organization.  At the meeting after, it was recommended that they have a more open format and have one organization flow into the other.  They are looking for donations.  You need to contact a board member if you have items to donate or let them use.
  1. Doug Doll reported on the Buckaroos/Scholarship Foundation.  Doug gave a report on the scholarships.  The Buckaroos would like to have one deadline next year for all scholarships.  Date also needs to be confirmed.  There was some confusion this year but they took late applications.  The Foundation has been tabled as it was found to be cost prohibitive.  The Buckaroos have given over $250, 000 to High School Rodeo over the years.

NEW BUSINESS

a.       Bryce Sigman gave the recommendations for the judges for the State Finals.  Brenda White, Bill Clark, Kevin Ploszaj, J.P. Bell, Jerry Kaufman.  Lon Dreyer recommended Chris Horton & Darrell Kling for Rough Stock Judges.  Motion by Troy Brown, seconded by Doug Doll to table the selection of the judges to the Directors meeting.
b.      A lengthy discussion was held concerning the Team Roping issues when one partner is eliminated. Discussion on the issues of picking up partners, late entries, etc.  Motion by Doug Doll, seconded by Clay Birkeland to table the Team Roping issues to the winter meeting. Motion carried.
c.       Discussion was brought from the floor concerning the graduation conflicts during the Regional Rodeo in Wall.  General consensus was that there needed to be more communication among the committees, contractors, rodeo personnel, Directors.  The board will develop a policy at the winter meeting.

SADDLE BID REPORT

Bryce Sigman gave the report on the Saddle Bids.  They are as follows:
            Tod Slone Saddles                  $1119.00         ¾ Tooled
            Courts Saddles (Baders)         $1150.00        
            Cowboy Classic Elite              $1062.00
                                    Economy             874.00
                                   4-H                      700.00

 Motion by Carole Hollers, seconded by Doug Doll that we choose the Tod Slone saddles.  Motion carried.

ELECTION OF REGIONAL DIRECTORS

During the break, each Region elected their Region Directors.  When the Directors reconvened the following Directors were elected:
            Southwest Director – Patrick Auer
            Northwest Director – Kelly Shoemaker
            Eastern Director at Large – Rod Kusser
            Host Site Directors – Clay Birkeland, Mark Thiel, & Phil Kissack

Motion by Lon Dreyer, seconded by Sean Deal to seat Patrick Auer for a three year term to even up the rotation of Directors.  Motion carried.
Motion by Bryce Sigman, seconded by Sean Deal to adjourn the meeting.  Motion carried and meeting adjourned.

Respectfully submitted,
Sara Grim
SDHSRA Executive Secretary


South Dakota High School Rodeo Association
Board of Directors Meeting
June 22, 2006
Americinn Motel
Belle Fourche, SD

CALL TO ORDER

President Joe Stoddard call the SDHSRA Directors meeting to order on June 22, 2006 8:30 PM at the Americinn Motel in Belle Fourche, SD.  The meeting was held during the 2006 SDHSRA State Finals Rodeo in Belle Fourche.  Motion by Doug Doll, seconded by Bryce Sigman to dispense with the reading of the minutes of the January 28, 2006 meeting in Rapid City, SD.  Motion carried.  All members of the Board of Directors were present with the exception of Susan Dewey, Troy Richter, Marvin Garrett, and the Student Officers. Bill Sutton and Sean Deal joined the meeting at 9:20 PM.  Also present were Patti Gilbert with Sports Medicine, Tracy Bail with the judges, and Cynthia Matson and Teresa Schanzenbach from the Belle Fourche Chamber of Commerce.

CONFERENCE CALL MEETING

The minutes of the Special Conference Phone Call Meeting held on June 19, 2006 were read. Motion by Troy Brown, seconded by Doug Doll to approve the minutes of the June 19, 2006 special meeting with the correction that Bill Sutton was present at the meeting. Motion carried.

FINANCIAL REPORT

The financial report was given by the State Secretary.  Motion by Doug Doll, seconded by Bryce Sigman to approve the Financial Report.

NATIONAL DIRECTORS REPORT

Carole Hollers, National Director gave her report on the Motels and camping at Springfield and other issues.  Motion by Lon Dreyer, seconded by Troy Brown to approve the National Directors Report. Motion carried.

PUBLIC RELATIONS REPORT

Rod Kusser had nothing to report from the Public Relations Report as everything was going well and in place. 

SDHSRA STATE FINALS COMMITTEE REPORTS

The Host Site Committee reported on the stall concerns.  The stalls were not filling up very fast.  350 stalls had been reserved at the Region Rodeos and 365 stalls were set up.  Discussion was held on changing the stalling system for next year.

Bill Sutton and Sean Deal joined the meeting at 9:20 PM.

The judges committee reported that Kevin Ploszaj was unable to be here due to illness in his family so the other judges will fill in for Kevin.

The livestock committee reported that the livestock was O.K.

Lon Dreyer reported that the judges will run their own clock in the rough stock events. The Grandstand Goat is #1 Goat and the Chute Goat is #2 Goat.

The timed event Directors reported on the timed event arena.  The timed event arena will have preference over the Rough Stock Arena when conflict occurs.

NEW BUSINESS

Discussion was held on the money for the National Qualifiers.  Motion by Carole Hollers, seconded by Bryce Sigman to pay $1000 per Qualifier not to exceed a total of $50,000.  Motion carried.

Discussion was held on duplicate awards.  It has already been determined that there is a tie in the Girls Cutting for the Saddle.  Motion by Carole Hollers, seconded by Clay Birkeland to purchase a second Girls Cutting saddle.  Motion carried.

There is no problem with enforcement of stall fees.

Discussion was held on adopting a policy to cancel the rodeo due to weather related issues.  It was decided that the President and the Vice-President will make that decision. 

Rod Kusser reported that there will be special Grand Entry on Friday Morning and again on Sunday to pay tribute to the two members that passed away this year.  Michael Glynn and Jessica Grimes will be remembered during the opening ceremonies.

Motion by Doug Doll, seconded by Clay Birkeland to adjourn.  Motion carried.

Respectfully submitted,
Sara Grim, SDHSRA Executive Secretary


SDHSRA Winter Meeting
January 28, 2006
Rapid City, SD

CALL TO ORDER

President Joe Stoddard called the winter meeting of the SDHSRA Board of Directors to order at 10:00 AM MST at the Rapid City Civic Center.  Joe asked for a motion to adopt the agenda with the following changes:  Add Sports Medicine Report to Item 14 State Finals Committee Reports; add conflict on turn out rule on Regional Rodeo Entry to Item 15 New Business; add Louisiana Hurricane Crisis under Item 15 New Business; change Fall Regional Rodeo Report from National Directors Report to Old Business.  Motion by Carole Hollers, seconded by Sean Deal to approve the agenda as amended.  All members present voted aye.  Motion carried.

Roll Call:  Present were Joe Stoddard, Troy Brown, Carole Hollers, Sara Grim, Rod Kusser, Susan Dewey, Lon Dreyer, Bryce Sigman, Troy Richter, Sean Deal, Kelly Britton standing in for Doug Doll, Clay Birkeland, Mark Thiel, Cassie Sigman, Megan Kennedy, and McKenzie Haley.  Bill Sutton arrived at a later time.  Brent Sutton and Marvin Garrett were absent.

MINUTES AND FINANCIAL REPORT

The Board of Directors dispensed with the reading of the minutes from the Annual General Membership meeting, the Annual Directors Meeting, and the Host Site Meeting in Belle Fourche.  The following changes were noted: Kristie Alley will not be the National Director for the Wrangler Junior High Division.  Carole Hollers will appoint a National Director for the Wrangler Junior High Division as per the NHSRA Rule Book and that has not happened yet.  Motion by Bryce Sigman, seconded by Sean Deal to approve the minutes with the changes noted.  All members present voted aye.  Motion carried.

Sara Grim read the financial report.  Discussion was held on issuing IRS 1099 Forms for the winners of the saddles.  The accountant has recommended to set a value at which the saddle could be sold.  Motion by Bryce Sigman, seconded by Sean Deal to set the value of the saddles if they were to be sold at $599.  All members present voted aye, except for Carole Hollers who voted naye.  Motion carried.  Troy Brown made the motion to approve the financial report.  Bryce Sigman seconded.  All members present voted aye.   Motion carried.

20X RODEO REPORT

Steve Sutton reported on the 20X Rodeo to be held on January 29, 2006.  Contestants will be able to get in the Arena following the Bull Riding Saturday Night.  Goat Tying will be run at an angle.  The calves are fresh but were used at the Indian Rodeo on Saturday. There will be a contestant meeting at 2:00 PM MST at the Civic Center.  A photo session will be held at that time.    There will be prizes given for the top four in each event.  There has been good press coverage on the 20X Rodeo.   Joe thanked Steve, Kim and Sutton Rodeos for sponsoring the 20X Rodeo and giving the SDHSRA members the opportunity to rodeo at the Black Hills Stock Show.

NATIONAL DIRECTOR REPORT

Carole Hollers gave the report from the National High School Rodeo Association Winter meeting held in Oklahoma City in January.  Carole reported that there will be a $3 increase in Insurance for next year.  The National Office is emphasizing the 30 day notification to host an approved activity.  Carole reported on the Scrapbook contest, selling of bracelets at the Finals, and the Dodge Raffle.  Carole reported on the NRA Rifle Shoot and Trap Shoot at Belle Fourche. The National Office is allowing the NRA shooters to bring their own guns to Nationals.  She reported that our National Student Officers have been asked to teach a class at a National Leadership Symposium.  She also reported that BCR Awards is going out of business and will not be available for the awards given this year.  Discussion was held on the members who participate in the extra contests at Nationals.  The question was asked if they are part of the South Dakota Team and should they receive the travel money or the team coats.  Motion by Troy Brown, seconded by Lon Dreyer that these extra curricular activities are not part of the South Dakota High School Rodeo Team and should not receive the travel money or the team coats. All members present voted aye.  Motion carried. Carole presented the Approved By-Laws & Rules changes to the 2006-2007 NHSRA Rulebook that will be in effect for the 2006 NHSFR.  These are being sent out in each members packet. Discussion was held on several of the rule changes such as the 3rd person who would be a back-up timer in the rough stock (optional), goat tyers must be mounted when they enter arena, Queens may not ride the same horse, and the new Team Roping rule to encourage more team roping entries.  Motion by Bryce Sigman, seconded by Sean Deal to adopt these rules as Ground Rules for South Dakota High School Rodeo for the 2006 Rodeo season with the exception of #19, the Dally Team Roping rule.  All members present voted aye.  Motion carried.  Motion by Troy Brown, seconded by Bryce Sigman to approve the National Directors Report.  All members present voted aye, motion carried.

PUBLIC RELATIONS DIRECTOR REPORT

Rod Kusser reported on the Public TV coverage of the State Finals.  2006 is the 2nd year of the 3 year deal.  The 2006 National Team Jacket Partners are SD Association of Telephone Cooperatives, Pioneer Garage, and the SD Corn Utilization Council.  Touchstone Energy Partners will continue to provide shirts for the short go qualifiers at State Finals and will provide barrel covers for the Regional and State Rodeos.  Rod reported on some additional State Partners such as SD National Guards, Hubbard Feeds, Dacotah Banks, SD Beef Industry Council, and Kent Clarke Insurance Co.  Dakota 2000 would like to sponsor the School Team Trophy.  Today’s Horse and Tri-State Livestock News continue to trade out articles and advertising.  It is important that we email results in a timely manner to both Tri-State and Today’s Horse publications.  Rod asked for a Director from each region to be responsible for banners, Grand Entry Flags, and barrel covers at each region and to make sure they are put up at State finals and returned at the end of the State Finals.  Troy Brown, Eastern Region, Sean Deal, Northwest Region and Troy Richter, Southwestern Region will take on this responsibility.  Motion by Lon Dreyer, seconded by Troy Brown to approve the Public Relations Director Report.  All members present voted aye, motion carried.

OLD BUSINESS

Diana Melvin with the Wrangler Junior High Division was unable to attend but sent her report with Joe Stoddard. She reports that the South Dakota NonProfit status has been completed for the Wrangler Division.  The IRS 501C3 status for nonprofit is being completed.  The site for the State Finals has been secured.  The Wrangler Jr. High Division State Finals will be held Memorial Day Weekend at the Western Events Center at the Rosebud Casino south of Mission, SD. They did statewide press releases January 2 to all daily and weekly newspapers in South Dakota.  They are in the process of accepting applications for National Director.  They have 2 or 3 interested persons at this point.  The State Finals Personnel and judges are mostly in place.  They have had positive response on the sponsors but there is still a lot of work needed.  The Wrangler Junior High Division estimates 30 to 50 participants based on memberships and inquiries.  Members will be asked to assist with a couple of books of raffle tickets to help with the National Team Expense.  If any one has any ideas or if they would like to assist with the Wrangler Junior High Division they should contact the Association President, Diana Melvin, Ft. Pierre, SD 605-223-3172.

Carole Hollers reported on the Fall Regional Rodeos.  A questionnaire was sent out to all members in the newsletter just a few weeks ago.  Carole reported that she had 26 that said yes, 12 said no mostly from the contestants.  Some of the concerns addressed would be the expense of another Regional Rodeo, school conflicts, getting memberships in by September 1, weekend conflicts with other activities, and finding more  sponsorships in our small communities.  Motion by Carole Hollers, seconded by Mark Thiel to proceed with a By-Law change to add Fall Regionals to South Dakota High School Rodeo.  On a roll call vote, the motion failed by a vote of 9-3.  Motion died.

SDHSRA ARCHIVES REPORT

Bud Ireland, Historian with the South Dakota High School Rodeo Association met with the Board at this time and addressed the Student Officers as to “Thank yous” being sent out for awards received.  Bud mentioned that he has been donating to HS Rodeo and has only received one “Thank you” over the past 3 years.  He mentioned how important it is to send thank you’s for donated items to SD High School Rodeo.  Bud also reported on his work with collection of SD High School Rodeo History.  Dupree High School wanted a list of their Past National Qualifiers and there needs to be records in place to answer these questions when they are asked.  Bud has been going through old microfilm records from the Rapid City Journal but it is very time consuming.  Bud asked if a local rodeo club could help with the Archives project.

The SDHSRA Board of Directors took a dinner break and reconvened at 1:20 PM.

AWARDS AND PLAQUES

Gina Strain and Rod Kusser reported on the selection of the calendar caps, calendar coats, National Team coats.  Skyline Silversmiths will do all the buckles for the Finals.  8x10 Pictures will continue to be given as Go-Round Awards.

CALENDAR COMMITTEE REPORT

Gina Strain gave the Calendar Committee Report at this time.  Gina reported that sales were going well and the checkout responsibility has also gone well this year.  Gina reported that Leader Printing was the only bidder again this year and we may decide to only order 5000 calendars.  There was an extra page added this year with lots of new pictures and maybe next year we could add a picture of the top 4 in each event.

NEWSLETTER PROPOSALS

Siri Stevens, from the Rocky Mountain Rodeo News was unable to attend the meeting but sent a proposal to produce the SD High School Rodeo Association Newsletter.  They would do it in the same format as the Rocky Mountain Rodeo News only it would be for this area and it would be called Rodeo News, Badlands Edition.  It would start from newsletter information and expand from there.  There would be monthly updates from the Association containing results, photos, human interest stories and any other information needed to get to members.  The newsletter would be out by the 10th of the month and the cost would be $9 per member payable at the time of signing up.  Their goal is to provide North and South Dakota with a paper similar to the Rocky Mountain Rodeo News for Colorado.  As the paper expands, they would begin to support the Association Finals with jackets, buckles, and saddles.  They would also plan to open an office in the SD Region.  Lon Dreyer motioned and Bryce Sigman seconded to table the decision on the SDHSRA Newsletter.  All members present voted aye, motion carried. 

Dave Claussen, with the Potter County News in Gettysburg, SD gave a presentation on the special editions he did last year at Buffalo and Dupree Regional Rodeos.  He handed out sample editions.  He also gave a photo presentation on the quality of his photography.  Dave would like to expand from the Regional Rodeos to the State Finals in Belle Fourche.  He would highlight the events and send out an edition after the State Finals that would go out statewide.  Dave wanted permission to shoot the State Finals in Belle Fourche for this purpose.  The Board asked Dave to stay around and see the presentation from the Host Site Committee concerning photography and press at the State Finals.

SDHSRA STATE FINALS COMMITTEE REPORTS

Clay Birkeland reported on the Host Site Committee.  The Arena changes are on schedule.  There will be camping on the grounds.  They are working on keeping the Stock on the grounds.  At this time they have 425 stalls(45 are covered) but they would like to know numbers for stalling at state finals.    The question came up about reserving stalls or is it on a 1st come 1st serve basis. Stalls will need to be reserved at the Region Rodeos so that the Host Committee will know an approximate amount.  Discussion was held on changes to the schedule and getting motel information in the newsletter.  The plan is to get these items posted on the website.  Cutting will start on Wednesday and the Cutting Finals will be held 5:00 Thursday night.  The photographer issues are referred to the Host Committee concerning exclusive rights or news photos needed.

Judge’s committee reported the judges have been selected for 2006 State Finals.  There were 3 nominations for Rough Stock Judges. They were Darrell Kling, Roger Theobald, & Wade Vos.   Carole Hollers motioned, seconded by Troy Brown to vote on the Rough Stock Judges. All members present voted aye.  Motion carried. The following judges were presented to the Board:   Darrell Kling & Roger Theobald-Rough Stock arena judges; Kevin Ploszaj & Tracy Maher-Timed Event Arena Judges; Dorvan Solberg & Jerry Kaufmann-Cutting Judges; Marty Williams & Scott Shoun-Barrier judges. Motion by Carole Hollers, seconded by Bryce Sigman to approve the Judges for the State Finals.  All members present voted aye.  Motion carried.  It was noted that the judges need to be selected sooner next year, as at the Fall meeting so we can secure judges before they take other judging jobs.

Sean Deal reported on rough stock committee.  There are five contracts for the rough stock.  Contracts will be sent to Waln Rodeo, Wilson Rodeo, Sutton Rodeo, Wild Card Rodeo, and Flying G Rodeo.   Sean would like to have us increase the amount per out from $50 to $60.  Motion by Bryce Sigman, seconded by Carole Hollers to leave the $50 fee and the $10 entry fee for the Finals from the Rough Stock Riders will go to the Contractors. All members present voted aye.  Motion carried. Ballots were handed out for Pickup Men and Bullfighters.  Shayne Porch and Casey Humble were voted to be pickup men at State Finals.  Joey Waln and Travis Byrnes were voted to be Bullfighters for the State Finals.  Sara will need to send contracts to pickup men and bullfighters.

Troy Brown gave the timed event committee report.  There were three proposals for Timed Event Stock.  Jim Johnston, Thedford, NE  bid $12.32 per run straight through.  Wild Card Rodeo bid $15 for Steer Wrestling cattle and $12 for all others.  Sutton Rodeo bid $10 per run. Motion by Mark Thiel, seconded by Troy Brown to give all the Timed Event Livestock Contract to one contractor.  On a ballot vote, Jim Johnston won by a vote of 6-5.  Motion carried.  Bids were submitted for the Goats for State Finals from C.J. Floyd at $6.50/run and Marvin Maude at $6.00/run.  By a vote of 6-4 the Board voted to hire C.J. Floyd as the Goat Contractor.  Motion carried.

Sean Deal left the meeting at 3:55 PM and Jeff Jasper stepped in for Sean Deal.

Discussion was held on the cutting cattle and the costs involved.  Motion by Carole Hollers, seconded by Bryce Sigman to earmark the $10 entry fee at State Finals to help with the cost of Cutting Cattle.  All members present voted aye.  Motion carried.

Arena directors were appointed.  Lon Dreyer will be the rough stock arena director and Bryce Sigman will be timed event arena director.  Doug Doll is the cutting arena director.  Motion by Mark Thiel, seconded by Troy Richter to approve the Arena Directors.  Motion carried.

The championship saddles should be arriving during the first week of February.  Each director was asked to make sure they are displayed and brought to the State Finals.

Susan Dewey reported on the queen committee.  Susan would like us to pay mileage to the Queen Judges for the Finals based on State Rates.  Motion by Bryce Sigman, seconded by Lon Dreyer to pay mileage to Queen judges.  All members present voted aye.  Motion carried.

Discussion was held again on cost to Host committee to pay for State Finals.  Motion by Mark Thiel, seconded by Clay Birkeland to rescind the original motion that earmarked the $10 Entry fee from Rough Stock Riders go to the Contractors.  All members present voted aye.  Motion carried.  Motion by Mark Thiel, seconded by Clay Birkeland to rescind Carole’s motion that the $10 fee be earmarked for the Cutting Cattle at the State Finals.  All members present voted aye.  Motion carried.  Motion by Mark Thiel, seconded by Carole Hollers to set the Rough Stock gate fee at $55 per out.  All members present voted aye.  Motion carried.  Motion by Carole Hollers, seconded by Troy Richter that $5 of the $10 Entry Fee for State Finals be given to the Host Site Committee to use for production of the State Finals.  All members present voted aye.  Motion carried.

NEW BUSINESS

Gina Strain approached the Board with the idea of the SDHSRA membership directory that we had done several years ago.  People are still using their old directories and it really is time to update and make a new one.  Gina got a cost from Leader Printing of .61 for 750 Directories printed.  We would sell them at the Regional Rodeos for $5 to anyone interested.  The National Office did not see a problem with it as long as the state board approves it.  They suggest a release form if they did not want their information included. This will be added to their Regional Rodeo Packets.  Motion by Bryce Sigman, seconded by Lon Dreyer to approve the new SDHSRA Membership Directory.  All members present voted aye.   Motion carried.

Regional Rodeo entry fees were discussed and the decision was made to leave them as they are now.

Carole Hollers brought up the conflicting statement on the Regional Rodeo Entry Blanks concerning non-notified turn outs.  This rule needs to be changed in the South Dakota Rules & Regulations as it conflicts with the rule in the Regional Entry Blank.  The change will read Contestants who enter a regional rodeo are expected to participate in the event or events they entered at that rodeo.  Failure to do so will result in disqualification from that event or events at the State Finals Rodeo.

Motion by Bill Sutton, seconded by Troy Brown to approve this rule clarification.  All members present voted aye.  Motion carried.

Carole Hollers reported on the devastation to Louisiana High School Rodeo from the Hurricanes that occurred last fall.  There are several arenas and schools that are totally demolished.  The NHSRA has raised between $7000-$8000 for Louisiana Hurricane Relief.  Motion by Troy Richter, seconded by Bryce Sigman to donate $200 to the Louisiana Hurricane Relief Fund through the NHSRA to come from the Sponsor Account.  All members present voted aye.  Motion carried.

RODEO SITE APPLICATIONS

All rodeo sites applications were submitted.  Lon Dreyer motioned and Bryce Sigman seconded to approve all rodeo site applications.  All members present voted aye, motion carried.

PERSON OF THE YEAR

Kirk Ford, Roddy Thompson, and Laura Johnson were nominated for Person of the Year for 2006.  Bryce Sigman made the motion that nominations cease and that we cast a unanimous ballot.  Troy Richter seconded.  All members present voted aye. Motion carried.  Sara will notify the honorees.

OTHER BUSINESS

Carole Hollers brought up the problem of attendance by Student Officers at all meetings or to have someone stand in for them.  Dress code should also be enforced for Student Officers when they are attending meetings and representing High School Rodeo.  These issues need to be addressed at the Regional Contestant Meetings when the membership are deciding to run for Student Officers.  The issues of writing thank you’s for awards will also be addressed at this time.

Pete’s Clothing would like a list of contestants for State Finals after Regionals along with their back #’s.

Discussion was held once again on Graduation conflicts and the options that would be available.

ADJOURN

Jeff Jasper standing in for Sean Deal made the motion to adjourn.  Troy Richter seconded.  All members present voted aye. Motion carried.

Respectfully submitted,
Sara Grim
SDHSRA Secretary


SDHSRA DIRECTORS MEETING
OCTOBER 13, 2005
BELLE
FOURCHE, SD

The SDHSRA Board Members Site Selection Committee met at Belle Fourche, SD on October 13, 2005 for the purpose of selection of a State High School Rodeo Finals Site. Members present were: Joe Stoddard, Troy Brown, Bryce Sigman, Sean Deal, Carole Hollers, Lon Dreyer, and Sara Grim. The Directors met at noon with the Belle Fourche committee. Discussion was held on the available facilities and the changes that Belle Fourche is planning to make on their Rodeo Grounds.

After lunch the entire committee proceeded to the Rodeo Grounds for further inspection of the area. After lengthy discussion concerning the new arena area, camping facilities, stalls, Queen activities, Rodeo Office, etc. Motion by Bryce Sigman, seconded by Troy Brown to approve Belle Fourche as the site of the State High School Rodeo Finals for the years 2006 and 2007. All members present voted aye, motion carried.

President Joe Stoddard appointed Bryce Sigman, Sean Deal and Joe Stoddard from the SDHSRA Board of Directors to sit on the Belle Fourche Host Site Committee Board of Directors.

Belle Fourche appointed Clay Birkeland, Mark Thiel, and Marvin Garrett from the Belle Fourche Committee to the SDHSRA as the Host Site Directors.

Respectfully submitted,
Sara Grim, Executive Secretary


SOUTH DAKOTA HIGH SCHOOL RODEO ASSOCIATION
BOARD OF DIRECTORS MEETING
September 24, 2005
Pierre, SD

CALL TO ORDER
President Joe Stoddard called the SDHSRA Board of Directors Meeting to order.

ROLL CALL: Present were Sean Deal, Troy Brown, Carole Hollers, Sara Grim, Susan Dewey, Lon Dreyer, Bill Sutton, Bryce Sigman, Joe Stoddard, Doug Doll, Bob Glanzer, Blaine Carey, Brent Sutton, Megan Kennedy, & Cassie Sigman. Absent were Troy Richter, Kirk Ford, Rod Kusser, & McKenzie Haley.

AMENDMENT OF AGENDA
Motion by Bryce Sigman, seconded by Troy Brown to amend the agenda for the Director’s meeting to add selection of State Finals Site after Appointment of Public Relations Director. Motion carried.

ELECTION OF OFFICERS
Motion by Bryce Sigman, seconded by Bill Sutton to nominate Joe Stoddard for President of the SDHSRA Board of Directors.

Motion by Lon Dreyer, seconded by Sean Deal that nominations cease and a unanimous ballot be cast for Joe Stoddard for President of the SDHSRA Board of Directors.  Motion carried.

Motion by Lon Dreyer, seconded by Bryce Sigman to nominate Troy Brown for Vice President of the SDHSRA Board of Directors.

Motion by Bill Sutton, seconded by the Sean Deal that the nominations cease and that a unanimous ballot be cast for Troy Brown for Vice President. Motion carried.

EXECUTIVE SECRETARY
Motion by Lon Dreyer, seconded by Troy Brown to approve Sara Grim as Executive Secretary of the SDHSRA.
 Motion carried.

Motion by Troy Brown, seconded by Bryce Sigman to approve Rod Kusser as the Public Relations Director. Motion carried.

STATE HOST SITE SELECTION
Discussion was held concerning the two bids received from Huron and
Belle Fourche for hosting the State High School Finals Rodeo. Belle Fourche signed a commitment that they would bid the Finals as per the SDHSRA Site Specifications. Bob Glanzer spoke on behalf of the Huron Committee and realized their bid was at risk. They made some changes on their original proposal but still failed to meet the SDHSRA Specifications as proposed. Motion by Bryce Sigman, seconded by Doug Doll that the SDHSRA Board do a Site Inspection at Belle Fourche as soon as possible with a Site Inspection Committee. Seconded by Doug Doll.  Motion carried. Motion by Bryce Sigman, seconded by Carole Hollers to table the Host Site Selection and appointment of Host Site Directors until a Host Site for the State Finals has been selected. Motion carried.

JUDGES COMMITTEE
Bryce Sigman, Doug Doll, and Lon Dreyer reported on the judge selection committee. They might possibly have Jim Whiting and Paul Cleveland hired for 2006.

LIVESTOCK COMMITTEE
President Joe Stoddard appointed Sean Deal as the Rough Stock Livestock Superintendent to be assisted by Bill Sutton and Joe Stoddard. President Joe Stoddard appointed Troy Brown as the Timed Event Livestock Superintendent to be assisted by Bryce Sigman, and Doug Doll.

SADDLE ASSIGNMENTS
Motion by Troy Brown, seconded by Lon Dreyer to raise the amount of the saddle sponsorships from $1000 per saddle to $1100 per saddle. All members present voted aye, motion carried. Saddle assignments were given as follows:
            Doug Doll- All-Arounds, ½ Goat Tying, Team Roping Header
            Troy Brown – Barrel Racing, ¾ Pole Bending
            Lon Dreyer – ¾ Bareback
            Sean Deal – Breakaway, Saddle Bronc
            Carole Hollers – ½ Goat Tying
            Bill Sutton – ½ Bull Riding, ¼ Pole Bending
            Bryce Sigman – Cutting, ½ Bull Riding, Calf Roping, Queen
            Joe Stoddard – Team Roping Heeler
            Troy Richter – ¼ Bareback, Steer Wrestling

ADDITIONAL BUSINESS
Sean Deal informed the Board that Tara Trask has volunteered to announce at the Finals again like she did last year at State.

Sara Grim had a question on report cards for membership.  It was decided that we will not bar a student from becoming a member due to a failing report card but it will be flagged and the 4th quarter report card must be shown at Regional Rodeos and the student must be passing in 4 subjects to be able to rodeo.

ADJOURNMENT
Motion by Cassie Sigman, seconded by Brent Sutton to adjourn the Directors Meeting at
7:40 PM.
 Motion carried.

Respectfully submitted,
Sara Grim, Executive Secretary


SDHSRA ANNUAL MEETING
SEPTEMBER 24, 2005
PIERRE, SD

CALL TO ORDER
President Joe Stoddard called the annual meeting of the SDHSRA to order at
10:00 AM CDT at the Ramkota River Center in Pierre, SD.  The Student Officers led the membership in citing the Pledge of Allegiance.  Joe asked for a motion to adopt the agenda with the following changes:   The 20X Rodeo Report was added to the agenda under new business.  Sean Deal made the motion to adopt the agenda.  Troy Brown seconded the motion.  Motion carried.

Roll Call: Present were Sean Deal, Troy Brown, Carole Hollers, Rod Kusser, Sara Grim, Susan Dewey, Lon Dreyer, Bill Sutton, Bryce Sigman,  Joe Stoddard, Doug Doll, Bob Glanzer, Blaine Carey, Brent Sutton, Megan Kennedy, Cassie Sigman and McKenzie Haley.  Absent were Roddy Thompson and Kirk Ford.

MINUTES
Sara Grim read the minutes of the State Finals Director Meeting held
June 23, 2005 at the State Fairgrounds in Huron.   Motion by Bryce Sigman, seconded by Sean Deal to approve the minutes as read.  All members present voted aye, motion carried.

CALENDAR COMMITTEE REPORT
Gina Strain gave the Calendar Committee Report.  Thanks to Bret & Gina Strain and Kathi Baade for getting the calendars to the meeting today.  36 cases are here at the meeting and ready to be distributed today.  If you are a calendar contact person or supposed to pick up calendars for someone, Gina asked that at break time everyone get their calendars to take back home today.  There was one additional page added to the calendar this year with the 20X Rodeo, the Wrangler All-Star Team, and the Scholarship Awards added.  Gina gave a Financial Report of the Calendar Program from this past year.  There were a total of 4327 calendars sold for a total income of $86565.00.  Expenses for the program were the calendar cost of $13281.80, 18 members received their insurance and dues paid by calendar awards of $1782.00, Calendar drawing awards were $4840.00, Scholarships paid this year were $4250.00 and the awards cost was $5168.25.  Of the awards this year, 6 buckles were given to Seniors, 45 coats, 69 caps and 167 T-shirts were awarded.  The National Team received a total of $36900.00 from the Calendar proceeds. Gina recommended a checkout sheet this year as each member is responsible for either selling their calendar, turning the calendar back in or the member is financially responsible for the calendars that they check out. These checkout sheets will be handed out with the calendars today.  Gina would also like to have the Calendar Contact people report back to either Gina or Sara each month with the numbers checked out to each member.  A new program policy was presented to the membership due to the problems incurred this past year by members who did not get their calendars sold and were unable to rodeo this past season.  The new policy described would allow for penalty calendars to be assessed for members who did not get their calendars sold by the deadline. Discussion was held concerning the penalty calendars.   Consensus among the members was that a deadline is a deadline, they felt no need to add the penalty calendars.   Motion by Bill Sutton to adopt the new policy as presented.  The motion died for lack of a second.  Motion by Bill Sutton, seconded by Doug Doll to adopt the new calendar policy  without the penalty calendars.  All members present voted aye.  Motion carried.  The new policy would move the Calendar Sales deadline up to March 1st and those members who have not sold 3 calendars by March 1st would be moved to an inactive list and not allowed to rodeo at any practice, regional or state finals rodeo in
South Dakota for the current year.  This new policy will be included in all membership packets, posted on the website, and included in the newsletter.

STATE FINALS REPORT
Bob Glanzer gave the State Finals Report from the Host Site Committee.  He stated that the State Finals was a very enjoyable experience.  They take pride in the fact that they provide a turnkey facility for the SDHSRA and try to keep the rodeo even for the contestants.  Bob expressed his concern about the changes in the costs to provide the State Finals Rodeo.  It costs about $110,000 to produce the rodeo and the contestant numbers were down, the cost of the cutting cattle was higher, and he is concerned about the higher cost of fuel for the coming year.  The program advertisers are a concern as the committee sells less than 1000 programs even with the reduced price.  Bob also discussed some of the issues brought up at the September 1st meeting with the Host Site Committee held in Chamberlain.  At that meeting Huron Host Site Committee declined the option to host the State Finals for 2 additional years based on their original bid.  Motion by Bryce Sigman, seconded by Lon Dreyer to approve the State Finals Report.  Motion carried.

REGIONAL SITE PROPOSALS
The following regional rodeo site proposals were submitted to the Board for the 2006-2007 years:
                    Sturgis              Southwest Region        
                    Wall                 Southwest Region
                    Dupree             Northwest Region
                    Belle Fourche   Northwest Region
                    Buffalo             Northwest Region
                    Watertown       Eastern Region
                    Winner             Eastern Region

Motion by Carole Hollers, seconded by Doug Doll to award the Southwest Region Rodeos to Sturgis and Wall for the 2006 and 2007 years.  Motion carried. Motion by Troy Brown, seconded by Lon Dreyer to award the Eastern Region Rodeos to Watertown and Winner.  Motion carried.  Buffalo Region had no opposition to its Region Rodeo.  Motion by Sean Deal and seconded by Lon Dreyer to approve the Buffalo Region Rodeo for 2006 & 2007.  Motion carried.  Dupree and Belle Fourche each gave a proposal to host the Region Rodeo for the 2006 & 2007 years.  Discussion followed.  On a roll call vote, Dupree was awarded the Region Rodeo for the years 2006 & 2007 by a vote of 5-2. Motion carried.

STATE FINALS SITE PROPOSALS
Huron submitted their proposal for the State Finals High School Rodeo for the 2006-2007 years.  Their bid called for a sharing of the work force and the financial obligations between the Host Site Committee and the South Dakota High School Rodeo Association.  President Joe Stoddard called for any other bids for the State Finals from the floor.  The Belle Fourche Committee proposed that they would submit a bid for the State Finals and they would meet all the specifications asked for by the SDHSRA to host the State Finals.  Discussion followed.

2005 SDHSRA Queen McKenzie Haley gave her report at this time as she had to leave.  Thank you to McKenzie for her hard work and her fine showing at the National High School Rodeo Finals.

The meeting reconvened after a short break.  Discussion continued concerning the State Finals Host Site.  Motion by Doug Doll, seconded by Lon Dreyer to table the decision on the State Finals Host Site to the Directors meeting following the Annual Meeting.  Motion carried.

PUBLIC RELATIONS DIRECTOR REPORT
Rod Kusser gave the Public Relations Director Report.  Rod reported on the TV contract with PBS for 3 years.  They are working on televising the 20X Rodeo.  They are also working on the funding for the State Finals.  Rod reported on the short go shirts donated by Touchstone Energy.  These shirts are still in
Denver but he is looking at getting them out the 2nd week in October. Rod also reported on the Touchstone Energy article in the Rural Electric Cooperative newsletter that highlighted High School and 4-H Rodeo and Touchstone’s contribution to these Associations.  Rod had a few copies of the article.  Rod also had several copies of the Potter County News who did a fantastic photo article about the Northwest Region Contestants at their Northwest Region Rodeos.  Looks like something we need to look at for State Finals or for the other Regions. Thank you to Rod Kusser for all his hard work as Public Relations Director.

 At this time the meeting took a break for dinner.

FINANCIAL REPORT
Sara Grim, Executive Secretary gave the financial report at this time.  Sara expressed some concerns about some of the unfunded expenses that continue to drain the General Account.  Sara also expressed concern that the Association has so many accounts.  She would like to combine the checking accounts into one checking account.  This would mean that the General Fund, Calendar Fund, Student Fund would all become one checking account.  Then she had talked to the bank about setting up one Investment Account and put the General Fund Money Market, Calendar Fund Money Market, and CD #91857001 all in this investment account instead of trying to manage all these separate. The Sponsor Account, Sports Medicine Account, Crisis Management Account, and CD#5235655(for National Team Coats) would stay as they are.  Motion by Carole Hollers, seconded by Lon Dreyer to approve these changes and direct Sara Grim to carry these out as needed.  Motion carried.

NATIONAL DIRECTOR REPORT
Carole Hollers gave the National Directors Report.  She reported on the scholarships awarded to the
South Dakota members at the National High School Finals Rodeo.  Carole also reported on the Foundation Auction, the SD Scrapbook, the basket contest and the quilts donated by South Dakota at the NHSFR.  She reported that our 2 quilts donated by the region rodeos raised the second most money of any states and with only 2 items.  Thank you to the regions who furnished the beautiful quilts. Carole also has the Scrapbook here today for anyone to look at.  Carole also reported that the Army National Guard is a National sponsor and had some problems in other states with being turned away at their Fall Rodeos. She wanted to make sure that we show our appreciation to them in South Dakota as a National Sponsor.  Carole also reported that Mitch Miller, the National High School Rodeo Marketing Director has moved on and is no longer with the NHSRA.  Motion by Bill Sutton, seconded by Lon Dreyer to approve the National Directors report.  Motion carried.

OLD BUSINESS

  1. Fall Regional Rodeos – Carole Hollers gave the report on the proposal for Fall Regional Rodeos.  Carole gave a long list of the pros and cons for Fall Regionals.  Locations have been indicated for the Northwest Region in Belle Fourche, Southwest Region in Spearfish and the Eastern Region to be decided.  Carole indicated that this is not meant to be a trailer race but just to keep interest in rodeo going into the Fall.  This would require a By-Law change.  The Board feels that we need to know what the membership wants and would like a survey to go out in the newsletter on Fall Practice Rodeos or Fall Regional Rodeos.  Motion by Bryce Sigman, seconded by Lon Dreyer to postpone a decision on Fall Rodeos until the Winter meeting where we would know the results of the survey.  Motion carried.
  1. Public Relations Director position – Troy Brown gave a report on making the Public Relations Director position a paid position.  The proposal he gave is that the position would be paid 15% for the new accounts and 10% for the existing accounts.  Motion by Rita Murray, seconded by Kelly Britton to adopt this policy.  Motion carried.
  1. Team Points at State Finals – Pam Tiltrum requested that the Team Trophy points at State Finals be changed to not just the school that a student attends but the Team they rodeo for.  She asked that a Rodeo Club get the Team Points instead of the school.  Discussion followed.  Motion by Diana Melvin, seconded by Carole Hollers to change the name of the Team Trophy to “School Team Trophy” and the points would be based on the School attended and not the Club they rodeo for.  Motion carried.
  1. Wrangler Jr. High Division in South Dakota – Diana Melvin gave the report on the Wrangler Jr. High Division in South Dakota.  South Dakota paid the fee to join for the 2005-2006 year.  Last year SD had 15 kids that participated.  There were 602 contestants from 32 states at Nationals.  South Dakota kids were very competitive.  They rodeoed for Nebraska and North Dakota.  Diana reported that Kristie Alley has agreed to be the National Director and Melody Musick of Pierre has agreed to be the State Secretary.  There is a meeting scheduled October 30, 2005 at 9:00 AM at the Rapid City Events Center.  The State Finals would be Memorial Day weekend.  The Nationals will be in Gallup, NM for the next 2 years.  Carole Hollers would need to appoint a board member.  The $200 paid by the High School Association will be repaid by the Wrangler Jr. High Division.  The group will report back to the SDHSRA Board at the Winter Meeting.
  1. Regional Rodeo Entry Blank- Cathy Weber expressed concerns over the changes made to the Regional Rodeo Entry blank. Sandy Bucholz had sent her concerns through email. Motion by Bryce Sigman, seconded by Lon Dreyer to add the second notary section back in, put the contestant signature in place of SSN#, and have an entry correction deadline of May 1st (Postmarked). Motion carried.

NEW BUSINESS

a.   Entry Fee at State Finals – Discussion was held concerning charging an entry fee for contestants at the State Finals.  Motion by Sean Deal, seconded by Tanya Heller to charge an entry fee at State Finals of $10 per member per event to be paid at check in. This money would go to the SDHSRA and the SDHSRA would determine where the money would be spent.

b.   Boundary changes – Discussion was held concerning the boundaries for regional rodeos.  The Directors looked at the map that showed the membership boundaries.  Motion by Doug Doll, seconded by Rita Murray that Gettysburg should go to the Eastern Region and Stanley County should go to the Northwest Region.  Motion carried.  Region changes will be handled as in the past with approval by a Director from each Region.

c.    High School Graduation conflicts – The Rapid City Schools have moved their graduation dates and they are in direct conflict with the Regional Rodeos.  Discussion was held and it was pointed out that the National Rulebook allows tradeouts for graduation.  Motion by Don Varland, seconded by Jim Tiltrum to leave the decision to the Rodeo Committees, Judges, and SDHSRA Directors to work out the conflict.  Suggestions would be if Saturday graduation, take stock 1st on Sunday or if Sunday graduation, take stock last event Saturday.   All members present voted aye.  Motion carried.

d.   20X Rodeo – Steve Sutton gave a report concerning the 20X Extreme Showcase Rodeo to be held January 29, 2006 during the Black Hills Stock Show.  The Rodeo will start at 3:00 PM on Sunday.  Kim Sutton  reported that there is one criteria change.  In the Team Roping, the top three headers and top 3 heelers in each region will be invited.  Team roping will be filled by rolling down by header and heeler and not team. Kim Sutton and Sara Grim are working on the invitation list.

e.   Winter Meeting – The Winter Meeting of the SDHSRA will be held on Saturday, January 28, 2006 at 10:00 AM MT in Rapid City at the Black Hills Stock Show. 

SADDLE BID REPORT
Bryce Sigman gave the report on the Saddle Bids.  They are as follows:
            Tod Slone Saddles                   $1096.88         ¾ Tooled
            Tod Slone Saddles                   $1129.70         Full Tooled
            Courts Saddles (Baders)           $1015.00
            Double J Saddles(Baders)        $1035.00
            Cowboy Classic Elite                $1018.23

Motion by Carole Hollers, seconded by Susan Dewey that we choose the Tod Slone saddles.  Motion carried.

ELECTION OF REGIONAL DIRECTORS
Motion by Sean Deal, seconded by Deb McPherson to nominate Joe Stoddard for West River Director at Large.
  Motion carried.  Motion by Rita Murray, seconded by Jerry Weber that nominations cease and the membership cast a unanimous ballot for Joe Stoddard.  Motion carried.

During the break, each Region elected their Region Directors. When the Directors reconvened the following Directors were elected:
            Southwest Director - Bryce Sigman
            Southwest Director - Troy Richter
            Northwest Director - Doug Doll
            Host Site Directors - Tabled until Host Site Selection

Motion by Kevin Wilson, seconded by Cassie Sigman to adjourn the meeting. Motion carried and meeting adjourned.

Respectfully submitted,
Sara Grim, SDHSRA Executive Secretary


South Dakota High School Rodeo Association
Board of Directors Meeting
June 23, 2005
State Fairgrounds
Huron, SD

CALL TO ORDER
President Joe Stoddard call the SDHSRA Directors meeting to order on June 23, 2005 7:00 PM at the Women’s Building on the State Fairgrounds in Huron, SD.  The meeting was held during the 2005 SDHSRA State Finals Rodeo in Huron.  Motion by Bob Glanzer, seconded by Lon Dreyer to dispense with the reading of the minutes of the
January 29, 2005 meeting in Rapid City, SD.  Motion carried.  All members of the Board of Directors were present with the exception of the Student Officers.  Also present were Andrea Kannegieter and Peggy Woolridge from the Huron Chamber of Commerce.

FINANCIAL REPORT
The financial report was not given as the secretary forgot to bring it to the meeting.  Discussion was held on the Calendar Fund and the amount of money that should be allotted to the contestants who qualify for the Nationals.  Motion by Bryce Sigman, seconded by Doug Doll that we allot $42,000 to the National Team to be divided evenly among the qualifiers and the National Director with the amount not to exceed $900 per person.  Motion carried.  Bob Glanzer discussed the audit review and will make recommendations at the Annual Meeting in September.

NATIONAL DIRECTORS REPORT
Motion by Carole, seconded by Doug Doll that we approve the National Directors Report as Carole had nothing to report.

PUBLIC RELATIONS REPORT
Rod Kusser gave the Public Relations Report and wanted to thank all the help he had in hanging banners. Public TV is in place and will practice Friday and Saturday and then televise the Sunday performance.

OLD BUSINESS
Carole wants to meet after the Directors meeting with the committee to discuss the Fall Regional Rodeo issue.  Doug Doll, Bill Sutton, Roddy Thompson, Carole Hollers and Bob Glanzer are all members of that committee.

The Regional Rodeo Entry Blank issue will be tabled until the Annual Meeting in September.

The Wrangler Junior High Division will also be discussed at the Annual Meeting in September.

SDHSRA STATE FINALS COMMITTEE REPORTS
Reports were given by the Host Site Committee, the Judges Committee, the Livestock Committee(we have plenty of livestock), and the Arena Directors.  There was no Queen Committee Report as Susan Dewey was still busy with the Queen Contest.  Bob Glanzer was asked about Huron hosting another State Finals.  He asked the Committee to wait until this one was over and see how things looked.  Bob has concerns about the amount of dirt it takes to put on the rodeo.  This is donated by the City and County and would be cost prohibitive if it had to be purchased. Kirk Ford gave his report on the Finals.  He reported on the scoreboard to be used for the rodeo. He presented the Board of Directors with a set of prints donated by Western Horseman with possible sponsorship for next year’s 20X Rodeo at the Stock Show.  The Board expressed their appreciation to Kirk Ford for his hard work in securing sponsorships.

Roddy Thompson and Sean Deal left the meeting at this time.

NEW BUSINESS
Discussion was held about the Contestant’s Meeting scheduled for Friday Morning,
June 24, 2005 at 9:30 AM at the Grandstand.  Carole will be addressing the Dress Code.  Western Attire will be required in all secure areas; Cutting Barn, Grandstand area.  Shirts will need to be buttoned up and tucked in. Number needs to be worn at all times. Discussion was held concerning trying to implement a time limit to get horses into the Arena.  This is not addressed in the rule book other than that it is judges discretion.  The Board decided to leave it at judges discretion with the contestants to be aware that it has been discussed. Discussion was also held on the patch program and conflicts with National Sponsors.  There has been a request from a student to wear sponsor clothing from a South Dakota Feed Company.  The Directors want the contestant to be aware of the rules in the National Rulebook concerning this issue.  It will be the contestant decision to wear sponsor clothing and to make sure they comply with the rules.  Discussion was held on the order of events for the Sunday Short Go.  The way it has been is as follows:

Short Go Order of Events
Barebacks
Breakaway
Pole Bending
Calf Roping
Steer Wrestling
Saddle Broncs
Team Roping
Goat Tying
Barrel Race
Bull Riding

The change will be will be as follows:

Short Go Order of Events
Barebacks
Breakaway
Calf Roping
Pole Bending
Steer Wrestling
Saddle Broncs
Team Roping
Goat Tying
Barrel Race
Bull Riding

Carole will announce the change of the order of events at the Contestants Meeting on Friday Morning.

Motion by Doug, seconded by Troy that we adjourn.  Motion carried.

Respectfully submitted,
Sara Grim, SDHSRA Executive Secretary


SDHSRA Winter Meeting
January 29, 2005
Rapid City
, SD

CALL TO ORDER

President Joe Stoddard called the winter meeting of the SDHSRA Directors to order at 10:00 AM MST at the Rapid City Civic Center. Joe asked for a motion to adopt the agenda with the following changes: Add Insurance to Item 12; add history of SDHSRA, add letter from Rapid City Team; Wrangler Jr. Team; and add short-go at State Finals. Troy voted to approve agenda and Roddy Thompson seconded. Motion carried.

Roll Call: Present were Sean Deal, Troy Brown, Carole Hollers, Lon Dreyer, Bryce Sigman, Roddy Thompson, Joe Stoddard, Bob Glanzer, Kirk Ford, Ryan Routier, Blaine Carey, Susan Dewey and Elizabeth Baker. Bill Sutton, Doug Doll and Trisha Smeenk arrived at a later time. Marvin Heesacker was absent.

MINUTES AND FINANCIAL REPORT

Linda Gilbert, standing in for Sara Grim, read the minutes of the annual meeting held September 25, 2004 at Ft. Pierre, SD. Bryce moved to approve the minutes as read. Sean Deal seconded. Motion carried.

Linda read the financial report when the meeting reconvened after the lunch break. Bob Glanzer handed out the form that will be used for the audit. Joe and Bob will meet with Sara to discuss any issues along with the audit. Lon made the motion to approve the financial report. Bryce seconded. Motion carried.

20X RODEO REPORT

Steve Sutton reported on the 20X Rodeo to be held on January 30, 2005. The steers and calves will be run on Saturday evening after the performance. Rod Kusser has barrel covers, Kirk Ford has the poles. There will be a contestant meeting at 2:00 PM MST at the Civic Center. A photo session will be held at that time. Montana Silversmith is giving two watches for a Sportsmanship Award. Kim Sutton has set up a group of individuals to select the winners of the award. The large tent in the parking lot is available for the contestants use. There will prizes given for the top four in each event. Kim and Steve reported on the positive feedback from sponsors of the 20X for all the thank you notes received from the contestants in the past two years. Steve expressed congratulations to the SDHSRA Board for selection of rough stock at the SDHSRA State Finals. He thought it was a positive decision by the board. Joe thanked Steve, Kim and Sutton Rodeos for sponsoring the 20X Rodeo and giving the SDHSRA members the opportunity to rodeo at the Black Hills Stock Show.

NATIONAL DIRECTOR REPORT

Carole Hollers gave the report from the National Director’s meeting held in Denver, CO. Jana Jasper read the report for her mother due to Carole’s sore throat. South Dakota is third on the list for motels at Gillette at the NHSRF in 2005. She requested rooms at the Holiday Inn Express and the Wingate. The rooms will be $85/night and are close to the arena. SD does not have to chaperone the dance and will need flag carriers one night. There will be several additional contests such as a talent night, king contest along with traditional events. Carole will have the list of contests to be held at Gillette. If any animals are injured or killed at SDHSRA rodeos, it must be submitted with the state report. Goats will be tied at Nationals only by contactors not contestants. The Basket Auction netted $18,000 for NHSRA. There will be a training session at the Nationals for State Secretaries. The new office complex has raised $60,000 at the present time. The Museum is being included as there will be an opportunity for grant funding. In order to be eligible for grants, one hundred percent of the states need to participate in the donation process. Sean made the motion to donate. Carole asked to amend the motion to donate $100 to NHSRA Building Fund. Bryce seconded the motion. Motion carried. Carole also reported on the national sponsorship programs available to each state. Mitch Miller, National PR Director, informed Carole at the national meeting there will be an increase of $50,000 in scholarships for 2005. States need to be more involved in the Student of the Month and Tip of the Hat programs. Carole encouraged SDHSRA members to become involved in the GRASP program.  You are only required to leave coupons at the local tack stores and the SDHSRA will get rebates. The NIRA Shooting Sports program can be set up at any rodeo. A team can be organized to compete at the Nationals. For more information, contact Carole. The Huron Host Committee will try to set this up for the State Finals. The EQ Solution will sponsor a $250 scholarship and Tesky will replace Smith Bros. for a $250 scholarship. WWW Livestock will place a free display at State Finals. Cabela’s has a website where you can vote for any senior SDHSRA member for a scholarship. You vote online. Cabelas also give scholarships at State Finals under a format determined by SDHSRA Directors. Wrangler sponsors certificates for state winners and three dollars per member as part of the bullfighter program. Carhartt will sponsor event champion coats. Ariat sponsors scholarships and merchandize program. USTRC sponsors a Shoot-Out spot. Tod Sloan saddles will be National sponsors. Ground rules presented at the National meeting were discussed. The Wrangler All-Star Team deadline will be October 1, 2005. Western attire rule will be enforced in the bleachers at Gillette. Discussion was held concerning the western attire rule at the state level. It was decided that a clarification of this rule was required. Carole made the motion that western attire will be required one hour before the rodeo until rodeo is complete. Western attire will also be required at award ceremonies. Student officers seconded. Motion carried. After discussion, the directors decided they will issue warnings at practice rodeos and enforce the rule at regional rodeos with no warning. As per the NHSRA Rule book, member will be disqualified from the rodeo for inappropriate dress.

The cutting score of a 60 is the same as a 0. Barrel racers must run to the barrel with a central gate entry but are allowed a circle with a side gate entry. The age limit for the NHSRA members is 20 by August 1 of current year.  The goats must be 40-60 pounds. There will be no electric eye barriers used. The Queen must meet requirements concerning banners. Bryce made the motion to adopt the ground rules for current competing year. Roddy seconded motion. Motion carried. Blaine made motion to approve National Director’s Report. Lon seconded. Motion carried.

A fall region rodeo schedule was discussed. Carole presented letters of intent from Seven Down Arena and Belle Fourche to hold regional rodeos. She suggested a September or October rodeo. Issues discussed were the changes that will be necessary to implement an additional rodeo. A revision of point dispersion, the increased number of state finals contestants and the selection of number of rodeo points to take to state. Joe suggested a steering committee may be needed to look at the issue. Sean made the motion to form a steering committee. Blaine seconded the motion. Motion carried. Doug Doll, NW; Roddy Thompson, SW; Bill Suttton, E; Carole Hollers, ND and Bob Glanzer, Host Committee, were appointed.

PUBLIC RELATIONS DIRECTOR REPORT

Rod Kusser reported on the Public TV coverage of the State Finals. They have signed a three year contract. He also has a commitment from Jim Thompson to do voice-over for the airing of the rodeo. Neal Fulton from Pierre did pro bono work for the SDHSRA in negotiating the contract. Rod will keep a copy of the contract and give one to Sara. Rod would like to recognize Neal for his work. Public TV will be a State Finals sponsor along with the same sponsors for the team jackets. Touchtone Energy will give the short-go shirts again. Rod would like to see more kids send thank you notes to Touchtone for their sponsorship. The booth worked well last year and they will run it again. Additional state sponsors will be National Guard at $3000, Hubbard Feeds at $1000 (not confirmed), Dakota Bank, SD Beef Council and Dakota 2000. Rod has not received any commitment from Tri-State Livestock but Today’s Horse continues to be involved with SDHSRA. Rod expressed appreciation for the directors’ help in gathering the banners. Troy, Roddy and Doug or Sean will be in charge of banners again. It was also pointed out that SEAN HAD RODDY’S BANNERS LAST YEAR!!!! Lon made motion to approve the report. Bryce seconded. Motion carried.

OLD BUSINESS

The ground rules are approved as stands. Discussion was held concerning the regional entry blank. The current blank reads, “if you fail to compete in an entered event, you will become ineligible to go on to the State Finals in any event”. It was decided this needed clarification. Carole made the motion the entry blank read: If you fail to notify rodeo secretary or director in the event of turn out at a qualifying rodeo, you will become ineligible to go to State Finals in that event or events. Lon seconded the motion. Motion carried. Further discussion clarified that becoming ineligible at the first weekend does not prevent member from competing at next weekend. However, member will NOT be allowed to qualify from the second weekend. Bryce made the motion the student signature be added to the regional entry blank. Troy seconded. Motion carried.

CALENDAR COMMITTEE REPORT

Due to time conflict, Gina Strain asked to give report at this time. 3014 calendars have been sold at this time. The committee would like to add pictures on next year’s calendar of the 20X, National BB Teams and enlarge the regional pictures. The committee also asked the board for help with accountability of members and the number of calendars that are out. Blaine made the motion to give each member a form stating responsibility to be accountable for the number of calendars or value of the number of calendars. The form must be signed by the member. The consequence for failure to account for calendar would be disqualification at qualifying rodeo. Deadline would remain April 15. Troy seconded motion. Motion carried. Only one bid was submitted for calendar. Leader Printing will be the printer again.

OLD BUSINESS

A Scholarship Foundation being established at this time by Western SD Buckaroos and Sean Deal will be the SDHSRA representative on the board.

There was no report on safety seminar at this time.

SDHSRA STATE FINALS COMMITTEE REPORTS

Bob Glanzer reported on the Host Site Committee. All contracts are out to the judges at this time. They are still waiting on an announcer. The program needs to be staffed. Host Committee will have a contract with SDHSRA Board rather than with stock contractors. There may be more issues to be resolved. Kirk Ford is doing a great job on sponsors for the finals. Donations are ahead of last year. Bob suggested a manual should be developed to go to Host Committees that receive bid for State Finals. It would save time and effort when dealing with all the requirements of being a host site. Bob is also working on issue of cafes staying open until later time.

Insurance issues were discussed at this time. Host site uses sample contract from NHSRA office. It displays need for workman’s compensation for employees for stock contractors. The stock contractors’ contract asked for contractor to have workman’s comp. A lengthy discussion was held deciding how to deal with this issue. Discussion tabled until later time when Jeff Jasper could help.

Bob also pointed out that funds will not be disbursed through host site but through SDHSRA. Sara will also need to keep track of gates and outs for each contractor.

AWARDS AND PLAQUES

Kirk reported the selection had been made for buckles. Elizabeth Baker reported the student officers would prefer buckles to plaques for high point. Money has been raised for the buckles. Student officers made the motion to purchase Maynard Buckles for high point and average. Sean seconded. Motion carried.

Discussion was held concerning liability insurance cost at State. In 2004, host site paid 2/3 of cost and stock contractors paid 1/3 of cost. Sean made the motion that SDHSRA pay 50% of cost of liability insurance at State Finals. Lon seconded. Motion carried.

Judge’s committee reported the judges have been selected for 2005 State Finals as follows: Deb Mowary-BK, GT, BA; Wade Voss and Paul Cleveland-Rough Stock arena judges; Lyle Gjermundson-TR, CR and SW; Don Strain and Tyler Vance-CT, Tom Murphy and Bill Clark-Barrier judges.

Sean reported on rough stock committee. There are six contracts for the rough stock. The official number of stock required will be submitted after second weekend of qualifying rodeos. Stock from subcontractors will still need to be approved. Blaine moved to approve the contracts for rough stock and Bryce seconded. Motion carried. Sean handed out ballots for pickup men. Each region submitted a name. Kirk Schuelke and Casey Humble were voted to be pickup men at State Finals. Only two bullfighter’s names were submitted so Sanford Deal and Jeremy Wells will the bullfighters for State Finals. Sara will need to send contracts to pickup men and bullfighters.

Host Site Committee-Insurance Discussion

Jeff Jasper joined the meeting and gave some thoughts on the necessity of workman’s comp. by stock contractors. It would be impossible to purchase workman’s comp. for one weekend. Jeff felt it would be a better use of funds to purchase more liability insurance and make sure contractors have certificates of liability insurance on hand. It would be important to research best buy of insurance. Joe asked for a motion to authorize host site committee directors from the SDHSRA board to negotiate the liability insurance at State Finals. Doug so moved. Sean seconded. Motion carried.

Timed event committee reported that bid proposals were sent to seven timed event contractors and only two were received back. Doug stated that selecting one contractor only meant that person would still be assembling the best stock from across the state, not personally contracting all stock. Troy Brown submitted the bids. Sean made the motion Don Varland be primary timed event contractor with freedom to select cattle with committee approval. Bryce seconded. Motion carried.

Arena directors were appointed. Lon Dreyer will be the rough stock director and Bryce Sigman will be timed event arena director. Doug Doll is the cutting arena director.

The championship saddles should be arriving during the first week of February. Each director was asked to make sure they are displayed and brought to the State Finals.

Doug Doll updated the WSDB scholarship foundation as he arrived after the previous report. Buckaroos are still in the process of arriving at the best format for the foundation and are awaiting response from experts. It appears the past three presidents and Sean Deal will be the board members.

Susan Dewey reported on the queen committee. Danci Anderson and Liz Fisher will help Susan at State Finals. She will also give Sara the list of regional coordinators.

The goat and cutting contractors names were submitted. Only one in each category applied. The cost on both increased from last year. C.J. Floyd submitted a bid for $6.50 per run. Carole made motion to approve goat bid at $6.50. Troy seconded. Motion carried. Discussion was held on the cutting cattle. Bryce made the motion to accept the bid from Ron Hins for $16.50/head for cutting cattle. Lon seconded. Motion carried.

Host committee also noted the times will be earlier and the ticket price will be raised at Huron for the State Finals.

NEW BUSINESS

State line transfers were submitted by Carole. Two members would like to apply to rodeo in South Dakota. Holly Hartswigen applied to transfer from Wyoming. She is a rookie sophomore. Discussion was held concerning whether she fit the parameters of being grandfathered in because of a sibling. Carole made the motion to accept the transfer of Holly Hartswigen. Sean seconded. Motion carried with two no votes by Joe and Bill. Kaylon Kahler requested a transfer from Missouri as he is living in South Dakota with grandparents. He will attend school and reside in South Dakota. Bryce made a motion to accept his transfer. Lon seconded. Motion carried.

Troy presented the board with the idea of announcing past champions from 40 or 50 years ago at the State Finals. They could be presented on Sunday morning or at a designated time. Troy volunteered to contact SDHSRA champions from 1955 and 1965 for the 2005 State Finals.

Rod Kusser will prepare a job description for the PR Director job and send it each board member. The board expressed their gratitude to Rod for the great job he has done. Discussion was held making this position a paying position or giving a percentage of the donations. Carole suggested renewals would not count as much as new accounts. Bill made a motion and Sean amended the motion to request Bill, Troy, and Joe to decide on a percentage to pay PR Director and report back to board. Bryce seconded. Motion carried.

Discussion was held concerning a historian for the SDHSRA. Files and information have been lost over the years. Carole made a motion to ask Joe to approach Bud Ireland to be SDHSRA Historian. Lon seconded. Motion carried.

Carole asked Bill Sutton to read to the board a letter from the Rapid City Rodeo Team requesting that team points at the State Finals be assigned to team members and not by high school enrollment. They requested clarification of this rule. Joe felt this matter should be discussed at the annual meeting. He will have Sara put it on the agenda. Bryce made a motion to table until fall meeting. Lon seconded. Motion carried.

Laurie Chauncey made a presentation for the interest in the Wrangler Jr. Team. A group of people would be interested in running the membership for this. They would need the approval from the SDHSRA Board of Directors. Discussion was held about allowing connection with 4-H rodeo and other associations. Page 9 of NHSRA allow for provision for directors to be appointed by National Director. Carole reported that Wrangler Jr. High Finals will be in Gallop, NM on July 5-8th, 2005. South Dakota members may rodeo in neighboring state if SD is not participating member of Wrangler Jr. Team. The deadline was December 31, 2004 for this year. Bryce made the motion that Wrangler Jr. Rodeo Association form a committee to make a formal presentation at the annual fall meeting including list of committee members, entry fees, board members, secretary, etc. Bob seconded. Motion carried.

RODEO SITE APPLICATIONS

All rodeo sites applications were submitted. It was announced that White River will not be having cutting at the practice rodeo. Sean brought up the fact that practice rodeos need to be aware that proper equipment must be used at practice rodeos. Sean made the motion to approve rodeo site applications. Lon seconded. Motion carried.

PERSON OF THE YEAR

Rod Moon and Sharon Kindopp were nominated for Person of the Year for 2005. Doug made the motion that nominations cease. Lon seconded. Motion carried. Sara will notify the honorees.

OTHER BUSINESS

Carole presented new idea for making money by rodeo clubs. Carhartt has a grilling promotion. You are given money to purchase supplies and revenue belongs to the club. Grilling must be done at a Carhartt dealer. Carole has information for anyone that may be interested.

Sean announced that Tara Trask would like to be a part of the announcing at the State Finals. She would do it free of charge. The host committee and board expressed interest and Sean will contact her.

ADJOURN
Blaine made the motion to adjourn. Troy seconded. Motion carried.

Respectfully submitted,

Linda Gilbert
SDHSRA Secretary Pro Tem


SDHSRA ANNUAL MEETING
SEPTEMBER 25, 2004 - FT. PIERRE
, SD

CALL TO ORDER

President Sean Deal called the annual meeting of the SDHSRA to order at 10:00 AM CDT at the Ft. Pierre Youth and Senior Center.  Sean asked for a motion to adopt the agenda with the following changes:  Add the financial report to item #3 after the minutes of the State Finals Meeting.  Joe Stoddard made the motion to adopt the agenda.  Troy Brown seconded the motion.  Motion carried.

Roll Call: Present were Sean Deal, Troy Brown, Carole Hollers, Lon Dreyer, Bill Sutton, Bryce Sigman, Roddy Thompson, Joe Stoddard, Doug Doll, Bob Glanzer, Kirk Ford, and Elizabeth Baker.  Cassie Sigman sat in with Elizabeth Baker.  Absent were Susan Dewey, Blaine Carey, Ryan Routier, Marvin Heesacker, and Trisha Smeenk.  Rod Kusser joined the meeting at 10:30 AM.

MINUTES AND FINANCIAL REPORT:

Sara Grim read the minutes of the State Finals Director Meeting held June 24, 2004 at the State Fairgrounds in Huron.  Bill Sutton asked for a correction on the statement when he and Lon Dreyer left the meeting.  They left to go watch the rough stock draw not do the actual draw.  Motion by Troy Brown, seconded Doug Doll to approve the minutes with the correction so noted.  All members present voted aye, motion carried.

Sara Grim gave the Financial Report with a few notations. Because we are a cash basis accounting the Financial Report does not reflect the Accounts Receivable of $3265.78 at this time.  Also the General Fund has borrowed $5000 from the Calendar Money Market Fund until it becomes more solvent.  The General Fund had some unexpected costs such as the High Point Buckles cost $2715.00 and only $1358.25 was raised by the Student Officers for these buckles.  Discussion was also held on an annual audit.  This was tabled until later.  Motion by Carole Hollers, seconded by Joe Stoddard to approve the Financial Report.  Motion carried.

NATIONAL DIRECTOR REPORT

Carole Hollers gave the National Directors Report.  She started out wanting to know where the banners were from the National Basketball Team Championships that both South Dakota Boys and Girls Teams won.  The Directors will check into this.  She reported on the Scrapbook competition and the Basket contest at the National Finals.  Discussion was also held on the state to state transfers.  The only request Carole has had is Wace Snook has asked to go back to Wyoming and this request was granted.  Carole reported on the new GRASP program through Professional Choice where money is given back to the State and the individual for products purchased through Professional Choice.  The membership will be receiving the details in their membership packets.  Carole also brought up the issue of the amount of money given to the National Team members from the Calendar Fund and whether there is a cap on the amount of money to be given.  Norm Lyon had discussed this with Carole and thought that in the past there had been an amount designated as the most money that could be given.  Gina Strain mentioned that she had started with the Calendar Program and that there had been discussion, but a cap was never decided on.  The money was based on the amount raised by the membership from Calendar Sales and this amount has continued to grow with 2004 being the largest amount of calendar sales yet.  Motion by Deb McPherson, seconded by Roddy Thompson to approve the National Directors report.  Motion carried.

PUBLIC RELATIONS DIRECTOR REPORT

Rod Kusser gave the Public Relations Director Report.  First item Rod reported on was the short go shirts donated by Touchstone Energy.  These shirts are being embroidered and Rod will mail them out to the membership that have them coming.  They took longer than was expected.  Rod also discussed the banners and tried to locate some of the sponsor banners.  He touched on the issue of the Tri-State Livestock News and Todays Horse still working with us on publicity.  The Green Sheet of Aberdeen was also very helpful at the State Finals.  Rod reported on the TV coverage of the State Finals and was not happy with the outcome.  There was no editing, poor coverage, and just general poor quality TV coverage.  The fact that not everyone receives PAX TV was also an issue.  Rod would like to work with Public TV for next year.  He will also look into Public TV televising the 20X Rodeo at the Stock Show.  Rod would like authorization to enter into a 3-year contract with Public TV and would like two directors to work with him on this project.  He would also like an attorney to look at the contract when completed.  Motion by Bill Sutton, seconded by Roddy Thompson to authorize Rod Kusser with the assistance of Lon Dreyer and Sean Deal to negotiate a 3-year contract with Public TV and to have legal assistance with the contract.  Motion carried.

Motion by Joe Stoddard, seconded by Doug Doll to approve the Public Relations Report given by Rod Kusser.  Motion carried.

Roddy Thompson asked for a round of applause for Deb McPherson and DeeDee Long for providing publicity for our National Team at the Nationals in Gillette, WY in July.

STATE FINALS REPORT

Bob Glanzer gave the State Finals Report from the Host Site Committee.  He handed out a new financial statement for the State Finals.  He explained that several of the expenses are expected to be a one time expense and hopefully should not show up next year on the report.  Discussion was held on some of the issues at the finals taken from the comment sheet but the general concession was that the State Finals went well and overall everyone was satisfied.  Some of the improvements for next year mentioned were trying to get the restaurants to stay open later, more contestant information in the programs (names, town, points, average score, etc.), short go list posted outside of grandstand, go-round awards awarded sooner and more clearly where they could get them, etc.  Discussion was also held on the official photographer.  Bids will be sent out again, but the committee feels they need an official photographer to be responsible for all the pictures that are needed from the Finals.  Motion by Deb McPherson, seconded by Rita Murray to approve the State Finals Report.  Motion carried.

CALENDAR COMMITTEE REPORT

Gina Strain gave the Calendar Committee Report.  Thanks to Kirk and Wendi Ford for going to Madison and picking up the calendars.  The calendars are here today and ready to be distributed.  At break time Gina asked everyone to get their calendars to take back home today.  There is a possibility of adding more pages to the calendar next year as we need to add more information.  We do not have the 20X Rodeo, the Wrangler All-Star Team, or the National Basketball Team Champions.  We did however add the Calendar Drawing winners from the previous year.  The awards system will stay the same as last year.  Motion by Kirk Ford, seconded by Paul Steiger to approve the Calendar Committee Report.  Motion carried.

NEW BUSINESS - WRANGLER JUNIOR HIGH DIVISION

Carole Hollers reported on the Wrangler Junior High Division being implemented by the National High School Rodeo Association.  They are planning a National Finals next year over the 4th of July.  Because of a strong 4-H, Jr. Rodeo, and Little Britches Youth Rodeo Program in South Dakota and because we don’t seem to have a problem with membership, South Dakota has declined the Wrangler Jr. High Division program at this time.

STATE LINE TRANSFERS

Stan Weander from Valentine, NE addressed the board about his daughter being allowed to High School Rodeo in South Dakota.  He mentioned that they only live 6 miles from the border and he has done a lot of cutting and judging in South Dakota.  They would like to rodeo with South Dakota.  The board asked where the Weanders lived and where they attended school.  The answers to both of these questions were Nebraska.  The board told Stan that as of their policy that was adopted a year ago, they would decline his daughters application to rodeo in South Dakota.  Motion by Doug Doll, seconded by Joe Stoddard to clarify the policy that was adopted in September, 2003.  That policy was that the South Dakota High School Rodeo board would follow the National Rule Book that states “A contestant living and going to school in a State/Province, which has a High School Rodeo Association, must compete in that State/Province Finals.”  The only exception to this rule  would be the current members and current siblings that are grandfathered in to South Dakota to High School Rodeo as of September, 2003.

GROUND RULES

The Board reviewed the Ground Rules for all SDHSRA Regional and Practice Rodeos.

The following changes were made to the current Ground Rules.

4. Current report cards are mandatory for all regional  rodeos.   ( Add regional  to the rule instead of all rodeos.)

7. Delete as per National Rule Change 2003.

8. Delete as the dress code is addressed in the National Rule Book on Page 25 & 26 under Contestant Disqualifications.

10.  At all practice rodeos the stock will be may be chute run and not drawn. ( Delete the word all and change will be to may be )

11. A secretary school will be held. one in the fall and one in the spring.  It will be mandatory that the secretary for each regional rodeo attends one of these and optional for the practice rodeo secretarys.

12. Delete as this is addressed in the National Rule Book.  Carole will clarify the rule on the Regional Entry blank concerning failure to compete in an entered event.

18. Delete as this is addressed in the National Rule Book.

Motion by Joe Stoddard, seconded by Lon Dreyer that the Board adopt the changes to the SDHSRA Ground Rules.  Motion carried.

REGION ENTRY BLANKS

Discussion was held on the Regional Entry Blanks and there needs to be a signature added for the contestant to sign.  There is no place for the contestant to sign as the region entry blanks are now.  Discussion was also held on the Region switches for contestants to rodeo in Regions other than their designated Region.  The directors need to notify the secretary whenever they approve a region switch.

POINT SYSTEM

Becky Gropper submitted a letter discussing the way short go qualifiers are decided at the State Finals.  As it stands now, the top ten point people and then the top 5 in the average go to the Finals Short Go.  She asked that it be changed to take the top 5 in the average and then the top ten in points moving down further to get to the 15 for the Short Go.  After much discussion among the Directors and members, it was decided to leave the system as it is.

NUMBERS

Sara Grim notified the board that the numbering system for membership numbers is changing this year as per the National Office.  Each member will receive a number that begins with your state, SD and then your number becomes your permanent number through the lifetime of your High School Rodeo career.  So if a freshman comes in and has the number SD0020, then that is their number all through High School.  When a Senior graduates and a new member comes in then we will reuse the numbers.  South Dakota would like to take it a step further and correspond the back number with the National Membership number.  Each member would receive two numbers at the beginning of the Rodeo Season and keep this number through State Finals.  The Board is suggesting that members laminate their numbers to preserve them.  A destroyed number (mangled, torn, etc.) would be replaced for free, but a lost number would cost the member $3 to replace the number.  Extra numbers would be given to the Rodeo secretaries so they would be available to replace at the rodeos.  Each Region would also have a unique set of numbers.  The Eastern Region would have SD0001-SD0199, the Northwest Region would have SD0200-SD0399 and the Southwest Region would have the numbers SD0400-SD0599.  Motion by Rita Murray, seconded by Carole Hollers to adopt the new numbering system for the 2005 Rodeo year. Motion carried.

MEMBERSHIP APPLICATIONS

Sara Grim addressed the Board about all the problems with the membership applications having to be returned for corrections.  Last year over half of the applications had to be returned and this year over half of the Wrangler All-Star Team applications have had to go back.  Some of  the problems are missing signatures, no report cards, missing money, but especially the Notary section on the National Forms.  It is required by the National Office that all three persons, (Mother, Father, Member) sign the Notary section and have their signatures notarized.  The notaries are not listing all the people that sign in this section.  It is still the members responsibility to make sure that the notary is listing all the people that have signed in the Notary section. Discussion was held concerning making this section of the form easier to understand but it is a National Form and we cannot change it.  Motion by Bryce Sigman, seconded by Roddy Thompson to allow the Secretary to assess a $5 penalty for any applications that have to be returned for corrections.  Motion carried.

SADDLE BIDS

Bryce Sigman presented the saddle bids for the State Finals Championship saddles:
            Tod Slone        -           $1103 per saddle
            Double J-TX    -           $1013 per saddle
            Bader Saddlery -          $1083 per saddle ( Court Saddles)
            Ray’s Western Wear -  $1223 per saddle ( Ammerman Saddles)
            Classic Saddles -          $1018 per saddle  (Elite)

Motion by Joe Stoddard, seconded by Bob Glanzer to authorize Bryce Sigman to try to purchase the Double J Saddles locally.  Motion carried.

PROPOSED BY-LAW CHANGE

Discussion was held on the proposed by-law change:  ARTICLE VI MEETINGS Rule B.  A winter meeting of the Board of Directors shall be held at a place and time designated by the Board of Directors at the Annual Meeting.  Motion by Joe Stoddard, seconded by Roddy Thompson that we adopt the by-law change.  All present voted aye.  Motion carried.

20X RODEO

Discussion was held on the 20X Rodeo that will be held during the Black Hills Stock Show in Rapid City on Sunday, January 30, 2005 at 3:00 PM.  The criteria for selection to the 20X and the list of contestants will be posted on the website.

ELECTION OF DIRECTOR

Motion by Lois Taylor, seconded by Roddy Thompson to confirm the selection of Troy Brown as Eastern Region Director.  All present voted aye.  Motion carried.

ADJOURN

Joe Stoddard made the motion to adjourn the Annual Meeting.  Roddy Thompson seconded the motion and all present voted aye.  Motion carried.

Respectfully submitted,

Sara Grim
SDHSRA Executive Secretary


SDHSRA DIRECTORS MEETING
SEPTEMBER 25, 2004 - FT. PIERRE
, SD

CALL TO ORDER

President Sean Deal called the SDHSRA Board of Directors Meeting to order.  First on the agenda was election of officers.

ELECTION OF OFFICERS

Motion by Doug Doll, seconded by Roddy Thompson to nominate Joe Stoddard for President of the SDHSRA Board of Directors.

Motion by Lon Dreyer, seconded by Troy Brown to nominate Bryce Sigman for President of the SDHSRA Board of Directors.

Motion by Doug Doll, seconded by Roddy Thompson that nominations cease.  All present voted aye.  Motion carried.

Joe Stoddard received 8 votes and Bryce Sigman received 2 votes for President of the SDHSRA.  Joe Stoddard is the new President.

Motion by Bryce Sigman, seconded by Doug Doll to nominate Troy Brown for Vice President of the SDHSRA Board of Directors.

Motion by the Student Officers, seconded by Roddy Thompson to nominate Bryce Sigman for Vice President of the SDHSRA Board of Directors.

Motion by Doug Doll, seconded by the Student Officers that the nominations cease.  Motion carried.

Troy Brown received 7 votes and Bryce Sigman received 4 votes for Vice President of the SDHSRA.  Troy Brown is the Vice President.

President Joe Stoddard took over the meeting at this time.

EXECUTIVE SECRETARY

Motion by Sean Deal, seconded by Bryce Sigman to approve Sara Grim as Executive Secretary of the SDHSRA.  Motion carried.

Motion by Carole Hollers, seconded by Bryce Sigman to approve Rod Kusser as the Public Relations Director.  Motion carried.

HOST SITE COMMITTEE MEMBERS

President Joe Stoddard appointed the Directors that will sit on the Host Site Committee and they are Bill Sutton, Sean Deal, and Roddy Thompson.

JUDGES COMMITTEE

Bryce Sigman, Doug Doll, and Lon Dreyer reported on the judge selection committee.  They might possibly have Jim Whiting and Tom Miller hired for 2005.  Motion by Doug Doll, seconded by Troy Brown to authorize the Judges Committee to hire the judges as the committee selects.  All present voted aye.  Motion carried.  The NCHA approved judges list is to be submitted to Joe Stoddard for review.

LIVESTOCK COMMITTEE

Discussion was held on the stock from the State Finals.  The committee decided that the multiple contractor idea was a good one.  They had some issues with the timed event cattle.  The Directors decided that we would use the multiple contractor idea for the 2005 State Finals with the Directors doing the contracting duties.  President Joe Stoddard appointed Sean Deal as the Rough Stock Livestock Superintendent to be assisted by Roddy Thompson and Lon Dreyer.  President Joe Stoddard appointed Troy Brown as the Timed Event Livestock Superintendent to be assisted by Bryce Sigman, Blaine Carey, and Doug Doll.

ADDITIONAL BUSINESS

Doug Doll informed the Secretary to bill the Western South Dakota Buckaroos for the full cost of the saddles, shipping included. 

Kirk Ford reported that he will submit the picture of Dustin Evans at the Finals Concert to the NHSRA Times Magazine.

Kirk Ford reported that another individual is interested in becoming the Queen coordinator but only if Susan Dewey does not want it.  Joe will talk to Susan.

Sara Grim asked the Board about donating to theCasey Tibbs Rodeo Center.  The last time a donation was given was 2001 and the Board was under the impression that it was a one time donation.

The National Mid-Winter Meeting of the National High School Rodeo Association will be held in Denver, CO, January 16-23, 2005.  Sara has tentatively booked three rooms for anyone that wants to go.  No action taken at this time.

An audit committee of Bob Glanzer and Joe Stoddard will meet with Sara Grim and go over the 2003-2004 records.  The committee will establish a time and place convenient for everyone.

Motion by Bryce Sigman, seconded by Roddy Thompson to raise the salary of the Executive Secretary to $1150 per month.  Motion carried.

Doug Doll reported on the Western South Dakota Buckaroos are establishing a Scholarship Foundation to protect their Scholarship Fund.  They would like one of the SDHSRA Board to sit on the Foundation Board.  They also invite the SDHSRA to put their Scholarship money in the Foundation also to protect the future Scholarship obligations.  Doug will do some more checking on this and report back at the next meeting.  No action was taken at this time.

SDHSRA WINTER MEETING

The Winter Meeting of the SDHSRA will be held onSaturday, January 29, 2005 at 10:00 AM MST during the Black Hills Stock Show.  The location will be announced at a later date when a room has been secured.  This meeting will be in coordination with the 20X Rodeo which will be held on Sunday, January 30, 2005 at 3:00 PM MST.

REGION ENTRIES

Bryce Sigman reported that the Region Rodeo Secretaries are having problems with returned entries and then the contestant is not getting the entry back to the secretary in a timely manner.  Bryce would like to adopt a policy that states if the returned entry is not back in by May 1st that the contestant would be disqualified.

SAFETY SEMINAR

Carole Hollers would like to have mandatory safety seminars for rough stock.  Possibly 2 or 3 around the state consisting of a 4 hour session.  Ken Lensegrav has offered to help with these.  Carole will talk to Blaine Carey and try to get one coordinated for the 20X Rodeo at the Stock Show.

ADJOURNMENT

Motion by Bryce Sigman, seconded by Lon Dreyer to adjourn the Directors Meeting.  Motion carried.

Respectfully submitted,

Sara Grim, Executive Secretary


South Dakota High School Rodeo Association
Board of Directors Meeting
June 24, 2004
State Fairgrounds - Huron, SD

CALL TO ORDER

President Sean Deal called the SDHSRA Directors meeting to order on June 24, 2004 7:30 PM at the Women’s Building on the State Fairgrounds in Huron, SD.  The meeting was held during the 2004 SDHSRA State Finals Rodeo in Huron.  Motion by Doug Doll, seconded by Bryce Sigman to dispense with the reading of the minutes of the January 31, 2004 meeting in Rapid City, SD.  All members were present with the exception of the Student Officers.

FINANCIAL REPORT

The financial report of June 24, 2004 was presented.  Motion by Roddy, seconded by Doug Doll to approve the financial report as given.  Motion carried.

NATIONAL DIRECTORS REPORT

Carole Hollers gave the National Director Report.  She discussed the mandatory contestant meeting to be held Thursday, June 25, 2004 in the Grandstand before the start of the Friday Rodeo performance.  Issues that will be addressed are dress code, number required at all times, the Sports Medicine program, & the appointment of the Student Event Directors.  Carole will also discuss the duties of the Student Event Directors and hand out the vests.  These Student Directors are asked to stop in the office and pick up a second number to wear on the vest and on their shirt.  The alternates are to take over for the Director when that person is competing.  Carole also discussed the National Qualifier meeting to be held after the awards ceremony on Sunday evening.  Carole and Sara would like all the help they can get from the Directors as they are both new at this.

PUBLIC RELATIONS REPORT

Rod Kusser gave the report on Public Relations.  He is needing lots of help for the sponsor flags in the Grand Entry.  All the queens are helping and so is the Wrangler Team.  Rod reported on PAX TV coverage and the change in announcers.  Jim Thompson will not be doing the TV.  Rod would like to get Chancy Wilson involved possibly for next year.  Rod also reported on a damaged golf cart.  The Association needs to deal with this issue.

OLD BUSINESS

Carole Hollers was appointed as our National Director last March on a phone poll from the Directors.  To clarify the issue we need a motion from the floor.  Joe Stoddard moved and Doug Doll seconded the motion to appoint Carole Hollers as the National Director from South Dakota.  Motion carried.

SDHSRA STATE FINALS COMMITTEE REPORTS

Bob Glanzer gave a report on the Host Site Committee.  Lots of stalls have been used.  They did decide to reserve stalls at the last minute.  It was a misunderstanding among all involved.  Will clarify for next year.  The Host Site is finding more stalls.  Sean gave the judges committee report with there being no problems.

The Livestock Committee gave their report and there are problems with the timed event cattle.  There are not enough cattle for some events and the cattle are not even or consistent.  Motion by Carole Hollers, seconded by Joe Stoddard to inform the contractor, Steve Sutton, that the stock is not adequate and that a fine will be imposed if the issues are not remedied by rodeo time.  The Livestock inspection committee of Bill Sutton, Joe Stoddard, Troy Brown, and Bryce Sigman will contact Steve and notify him of the Directors decision.

Bill Sutton and Lon Dreyer left the meeting to go draw the rough stock for the rodeo.

Susan Dewey gave an abbreviated Queen committee report and all is well.  Susan was still busy with the Queen activities.

NEW BUSINESS

There was discussion about the dress code for the contestants on the grounds.  The contestants are to be in full western attire around the arenas and grandstand area.  Also the cutting arena and warm-up area.  In the other areas they can be excused from the dress code but they are required to wear their number at all times, including the motel.

Carole will address these issues at the Contestant meeting.

Blaine Carey had some concerns on the stock that comes back for the short go.  The Directors agreed that the stock that comes back should be the stock with the fastest times on them during the weekend.

Discussion was held on the ground rules adopted by the SDHSRA.  After much discussion over several on Team Roping, Report Cards, No Shows at rodeos, it was agreed by all that these issues need to be decided at the Annual Meeting in September.

ADJOURNMENT

Bryce Sigman motioned and Roddy Thompson seconded the motion to adjourn the meeting.  Motion carried.  The Directors then met with all the Rodeo Personnel to go over the issues with judges, timers, recorders, helpers.

Respectfully submitted,

Sara Grim, Executive Secretary