SDJHRA Meeting Minutes
Wednesday, October 8, 2025
Google Meet
The meeting was called to order by Colt Floyd at 7:07 pm via Google Meet. Those present were Clint Cobb, Chris DeYoung, Owen Fagerhaug, Jeremy Rollag, Brooke White Bear, and Annie Hanson.
Minutes from last meeting were read by Annie. Chris made a motion to approve the meeting minutes from Sept. 24, Clint seconded the motion. Motion carried.
Old Business
A copy of directors along with contact information was distributed to all members.
A lengthy discussion was held regarding sponsors and how to promote them. Jeremy brought some ideas to discuss. Item was tabled until Winter meeting when examples can be shared.
Badlands Ranch & Rodeo late payment was discussed. Clint made a motion to contact them and give them until November 1, 2025 to get payment to SDJHRA.
Annie provided information regarding updating our ARTS entry system to the online version. Colt made a motion to approve the $8,000 upgrade to purchase the online version without the payment option. Clint seconded the motion. Motion carried.
Tyler provided the Dex contract for the Huron rodeos. Chris made a motion to approve the contract. Clint seconded the motion. Motion carried.
Colt updated the committee on where he is with getting judges and an announcer for the rodeos. He is also working on finding a place to set up the Kubota at the Black Hills Stock Show.
Clint made a motion to adjourn the meeting. Jeremy seconded the motion. Meeting adjourned.
SDJHRA Annual Meeting Minutes
Wednesday, September 24th, 2025
Google Meet
The meeting was called to order by Colt Floyd. Those present were Clint Cobb, Chris DeYoung, Owen Fagerhaug, Ty Fish, Lainee Shearer, Tyler Haugen, Jeremy Rollag, Brooke White Bear, Brad McGirr and Annie Hanson.
Minutes from last meeting were read by Annie. Owen made a motion to approve the meeting minutes. Clint seconded the motion.
Treasurer report was provided by Annie. Discussion was held regarding a few checks that have not been cashed. All checks must be cashed within 90 days. Those checks not cashed at this point will remain the associations. Chris made motion to approve the Treasurer report, Tyler seconded the motion. Motion carried.
Old Business
Social Media/Sponsorship Manager position was discussed. This position was a new position for the 2024-2025 season. Discussion was held regarding the position and salary. Ty made a motion to pay Penny $1,600 for the past season and make her salary 10% of the total sponsorship funds collected in 2025-2026 season. Clint seconded the motion. Motion carried.
Much discussion was held regarding the Count Me In Form (sponsorship form). This form is mailed out to potential sponsors and needs to be updated. Annie will work with Penny to update the form and report back with an updated version at next meeting.
Discussion was held regarding payment of Badlands Ranch & Rodeo sponsorship from 2023-2024 season. If payment is not received by December 31, 2025 Badlands Ranch & Rodeo will be turned into collections.
New Business
Election of new directors was held and the following new directors were approved.
Brooke White Bear will replace Lainee Shearer.
Jeremy Rollag will replace Owen Fagerhaug.
Clint Cobb and Ty Fish will remain for another term.
Election of officers was held and approved. Colt Floyd will remain President, Clint Cobb is Vice President and Tyler Haugen will remain National Director.
The following host sites were approved for the 2025 Spring season.
- April 17 & 18 – Rapid City, SD
- May 1 & 2 – Huron, SD
- May 15-17 – Rapid City, SD State Finals
Discussion was held regarding cleaning up the website. Item was tabled until next meeting as high school association has a meeting next week and this possibly could be a joint effort.
Tyler brought up the ground rules and By Laws that are on the website. These need to be updated. Tyler is going to put some ideas together and bring to Winter meeting.
Colt has made contact with Kenita Jensen at Butte County Equipment. It looks like we will be able to continue this idea for roughly the same expense as last year. Discussion was held about having a booth at the Stock Show. Clint made a motion to continue the Kubota fundraiser for 2025-2026 season. Tyler seconded the motion. Motion carried.
Annie brought information regarding the purchase of the online entry system (ARTS). The basic cost is $8,000. Directors had questions such as yearly cost, cost to upgrade, and cost to add a payment method to the system. Annie will report back to board with those responses at next meeting. Tyler made a motion to tentatively approve the purchase of the base program. Clint seconded the motion. Motion carried.
Committee work was assigned. Colt & Tyler will begin search for judges. Annie will contact timers from last year. Colt will contact an announcer. In previous years we’ve had to contract bulls in the Fall. Tyler will contact Bothwell Rodeo and report back at next meeting.
Discussion to move forward with the silent auction at the State Finals was held. We are going to look for someone to take that on. Annie will put a request out on Facebook to look for help.
Clint made a motion to adjourn the meeting. Ty seconded the motion. Motion carried.
Next meeting: October 8th @ 7:00 pm MT Google Meet
SDJHRA
Meeting Minutes
May 27th, 2025
Conference Call
President Colt Floyd called the meeting to order at 7 pm. Members present were Colt Floyd, Clint Cobb, Chris DeYoung, Owen Fagerhaug, Lainee Shearer, Ty Fish and Tyler Haugen.
Discussion was held regarding moving the SDJHRA state finals to the DEX in Huron for 2026.
Owen and Chris have met with DEX staff to discuss the concerns that the committee has with moving the event next year. The following points were discussed:
- Back pens need to be ready in advance for stock
- A new announcer stand is needed so announcer can see both arenas
Chris and Owen offered to form a committee close to Huron that could arrive early and make sure everything was set up properly.
Colt and Clint voiced the following concerns:
- The amount of work the board and contractors had to complete the day of the rodeo such as setting up back pens and getting the arenas ready.
- The committee/directors should not have to be responsible for all the setup.
- Without having another event to swap weekends with across the state each year, there was much concern about losing our weekend in Rapid City for 2026.
Colt and Floyd also felt the DEX may be a great option in the future after the facility’s management has worked out some of the above issues.
Lainee stated that she felt the amount of travel contestants and parents have to do to get to Huron really has nothing to do with her stand on the issue but the advantage of going to a facility that was move-in ready such as Rapid City is very important.
After much discussion a vote was held to move the state finals to the Dex in Huron for 2026.
Cobb, Shearer, Floyd, Fish all voted no. Fagerhaug and DeYoung voted yes. Haugen did not have to vote as there was not a tie.
The SDJHRA State Finals will be held in Rapid City, SD in 2026.
Meeting adjourned.
SDJHRA
Winter Meeting Minutes
February 1st, 2025
Rapid City, SD
Rapid City Civic Center Room 205
President Colt Floyd called the meeting to order at 4:00pm. Members present were Colt Floyd, Clint Cobb, Chris DeYoung, Owen Fagerhaug, Lainee Shearer, Tyler Haugen. Ty Fish was absent. Secretary, Annie Hanson, and Social Media/Sponsorship Manager, Penny Schlagel were also present.
Minutes from the last meeting were distributed along with a treasurer’s report. Clint Cobb made a motion to approve, seconded by Chris DeYoung. Motion passed.
Penny Schlagel gave an in-depth report on sponsorships for the 2025 season. There was much discussion regarding a 2024 sponsor that has not fulfilled their commitment to SDJHRA. Tyler will reach out one more time. Going forward, no advertising will be done for any business without having that sponsorship money by the appropriate deadline. Penny asked for Board members to contact any of the sponsors that they currently have a relationship with. It was agreed that there may need to be some changes made to our sponsor options for 2026.
Old Business
We had students sell tickets at the Event Center during the Black Hills Stock Show for the Kubota giveaway. The Hitch & Buggy graciously gave us a site to set up. Many of the students that sold tickets there were able to fill their ticket selling obligation for SDJHRA. The Kubota will be given away at the State Finals. It is currently ready to go and in the show room at Butte County Equipment.
With the transition of a new secretary, an account review was conducted. Owen Fagerhaug made a motion to accept the review and reimburse Jordan Stevens $46.75 for hotel rooms. The motion was seconded by Chris DeYoung. Motion passed.
Rodeo contracts with DEX & Central States Fair were reviewed. Colt Floyd gave an update on judges, timers, announcer and tractor driver. He is very close to securing workers for all of those positions. Chris DeYoung will help find timers for Huron.
New Business
Clothing bids were read. Chris DeYoung made a motion to accept the clothing bid from Black Hills Embroidery and Screen Printing. Motion was seconded by Clint Cobb. Motion passed.
All stock bids were read. Owen Fagerhaug made a motion to accept the rough stock steers from Kody Woodward for $50/out, timed event cattle from Joe & Laney Waln & family for $35/out, and goat bid from Jordan Ann & Chancy Miller for $10/run. Motion was seconded by Clint Cobb. Motion passed.
Sam Nordic brought up his concern about the rankness of bulls. He asked that we consider using steers if possible. He understands its very difficult to get an even set of bulls for contestants that range from grade 5 through grade 8. The bull contract had already been awarded last Fall but the Board did agree to talk to Thad Bothwell about our discussion.
Discussion was held regarding entry fees, stall & RV hookup charges. A motion was made by Colt Floyd to leave entry fees at the same price as last year, charge $30/stall and $35/hookup in Huron. Motion was seconded by Chris DeYoung. Motion passed.
Conversation was had regarding the cost of using credit cards to enter online. SDJHRA is charged a percentage fee each time contestants use a credit card to enter online. Colt Floyd made a motion to charge that fee back to the contestants. Lainee Shearer seconded that motion. Motion passed.
Lainee Shearer made a motion to accept the saddle bid from Slone Saddles and buckle bid from Tres Rios. Both have done a great job in the past. Clint Cobb seconded that motion. Motion passed.
Entry deadline for paper entries will be April 1, 2025. Entries must be postmarked by April 1st. There will be an online option with a deadline of April 8, 2025.
Discussion was held regarding holding a barrel race after the last days of rodeo in Rapid City to help with the cost of the rodeo.
Tyler updated the Board on a couple rule changes for 2025 rodeo season.
Owen Fagerhaug made a motion to adjourn. Clint Cobb seconded that motion. Meeting adjourned.